Undergraduate Studies

Undergraduate Studies: Any student receiving a Bachelor of Arts or Bachelor of Science degree from the Case School of Engineering, College of Arts and Sciences, Frances Payne Bolton School of Nursing or Weatherhead School of Management participates in both the university-wide convocation ceremony and undergraduate studies diploma ceremony. 

University Convocation: Each student who registers to participate in Commencement will receive two tickets for guests to attend University Convocation in the Veale Convocation Center. These guests will be able to remain in the Veale Center for the Undergraduate Diploma Ceremony, which happens immediately after University Convocation. No diplomas are presented during Convocation. Multiple auxiliary viewing locations will be available for guests without tickets. Convocation will be shown via convocation live webcast for guests who are not able to travel to campus. 

Undergraduate Diploma Ceremony: Each student who registers for Commencement will also receive one Undergraduate Diploma Ceremony ticket - this guest will view Convocation at another nearby venue on campus and then join the other two guests in the Veale Convocation Center for the Undergraduate Diploma Ceremony. Multiple auxiliary viewing locations will be available for guests without tickets. The Undergraduate Diploma Ceremony will be shown via ceremony live webcast for guests who are not able to travel to campus. 

Extra Undergraduate Diploma Ceremony Tickets: During the registration process, students can submit a request for up to two extra Undergraduate Diploma Ceremony tickets should they become available.​ Submitting a request does not guarantee extra tickets. The availability of extra tickets is contingent on the number of participating students, which will be determined after commencement registration closes. If extra Undergraduate Diploma Ceremony tickets are available, a random drawing will be used to allocate the extra tickets. Partial fulfillment of extra ticket requests is a possibility. Students will be notified by the Office of Undergraduate Studies of their ticket allocation after April 15. 

Ticket Pick Up: Students may pick up their tickets from the Office of Undergraduate Studies during April 23 - May 4. ID required to pick up tickets. 

Degree in Absentia: Undergraduate students who are not participating in commencement may submit a request to receive the degree in absentia. Please complete and submit ‌the 2018 Degree in Absentia Form no later than April 20, 2018. 

Questions: Please contact the Office of Undergraduate Studies at 216.368.2928. 

Commencement Registration and Preparation
Undergraduate Studies

Event Date/Time Location Details
Commencement Registration Begins Thursday, March 1
9:00 a.m.
Register online All students attending any of the commencement ceremonies are required to register by Sunday, April 1, 2018, at 5:00 p.m.
Grad Fair 2018 Wednesday, March 21 and Thursday, March 22
10:00 a.m.-7:00 p.m.
University Bookstore Graduates can visit the Grad Fair to take care of their graduation planning and celebration needs. View details for Grad Fair
Commencement Registration Deadline Sunday, April 1
5:00 p.m. EDT
Register online. Deadline for registering to participate in commencement ceremonies.
Absentia Request Deadline Friday, April 20 2018 Undergrad Absentia Form Deadline for May graduates who are not participating in commencement to submit a request to receive the degree in absentia. 
Commencement Ticket Pick Up April 23-May 4 Sears 357 ID required to pick up tickets.
Fee Payment Deadline Friday, May 11   Be sure that all your financial obligations to the university, including outstanding tuition and any parking or library fines, are paid. Diplomas will be withheld until financial obligations are met.

Commencement Rehearsal & Celebration Schedule
Undergraduate Studies
Saturday, May 19, 2018

Time  Event Location Details
10:00 a.m. Commencement Rehearsal Adelbert Gymnasium Attendance at commencement rehearsal is required for all graduates receiving a Bachelor's Degree.
4:30 p.m. Senior Academic Awards Assembly Adelbert Gymnasium Departmental academic awards are determined by late April. Students are notified via email in early May if they are receiving an award at the Senior Academic Awards Assembly. Please contact Camila Estrada in the Office of Undergraduate Studies at 216.368.4523 with questions. 

Commencement Day Schedule
Undergraduate Studies
Sunday, May 20, 2018

Time Event Location Details
8:15 a.m. Convocation Line-up (Graduates) Case Quad, west walk in front of Sears, Yost and Tomlinson. Graduates must arrive in cap and gown no later than 8:15 a.m. Security will be provided in Sears for belongings (coats, purses, etc.).
9:30 a.m. University Convocation Veale Convocation Center Tickets are required for this event.
11:15 a.m. Undergraduate Diploma Ceremony Veale Convocation Center Tickets are required for this event.
Speaker: Steve Ruan, Senior Class President
1:45 p.m. Undergraduate Reception Musselman Quad or Tinkham Veale University Center, Ballroom (rain site) The Undergraduate Reception will be held immediately following the Undergraduate Diploma Ceremony on the Musselman Quad, or, in the event of rain, inside the Tinkham Veale University Center, Ballroom.

Important Information Regarding Completion of Degrees
Undergraduate Studies

Check for Submit to Deadline Details
Final grades for any incompletes. (I grades) Undergraduate Studies
  • May 11 (spring 2018 courses)
Proficiency exam results Undergraduate Studies
  • May 4
Any substitutions for or requests for waivers of required courses Undergraduate Studies
  • April 6 (courses taken prior to spring 2018)
  • May 11 (spring 2018 courses)
This may require a signed Academic Requirement Correction form or a memo from advisor and/or department chairperson.
Transfer credit you expect to receive Undergraduate Studies
  • April 6 (for coursework  taken prior to spring 2018)
  • June 20 (for coursework taken during spring 2018)
Official transcript must be sent to Undergraduate Studies. For coursework taken off-campus this spring and completed by May 20, an official transcript must be sent to the Office of Undergraduate Studies within 30 days of the awarding of degrees.
Final grades for any R grades Undergraduate Studies
  • May 11
These are usually engineering senior projects in the process of being completed.

Final grades for this spring semester's coursework must be received by the registrar by May 11. All coursework, including senior projects and independent studies, must be completed in time for the instructor to submit grades by this date. If the above deadlines are not met, you may not be certified for graduation. If there are problems, please contact the Office of Undergraduate Studies, Sears 357, at 216.368.2928 or via email at uggrads@case.edu.

If you do not complete degree requirements, you will not receive your degree or diploma. However, students are eligible to participate in May commencement activities if they have completed all degree requirements during that spring semester or the immediately preceding fall semester or summer session, or if they have an appropriate plan to complete their degree requirements in the upcoming summer session or fall semester. You should indicate your plan in writing to your Undergraduate Studies Dean no later than Monday, March 19, 2018. See the list below for your dean.

Please note that a student may participate in the Commencement ceremony only once as a bachelor’s degree candidate, though exceptions may be made for students receiving a second bachelor's degree at least one year after the first.

Contact Information

Office of Undergraduate Studies

357 Sears Building
10900 Euclid Avenue
Cleveland, OH 44106-7028


216.368.2928 (phone)
216.368.4718 (fax)