Graduate Studies

Important Dates

Saturday, March 1: Commencement Registration Begins

All students attending any of the commencement ceremonies are required to register and complete the School of Graduate Studies Survey by Tuesday, April 1, 2014, at 5 p.m. EDT. Register now for commencement.

RSVP for the School of Graduate Studies reception or Register for the extra ticket lottery.

Wednesday, March 5: Doctoral Fitting

10 a.m.-3 p.m

Gund Hall, School of Law

Friday, March 21: Doctoral Fitting

8:30 a.m.-1 p.m.

Iris S. and Bert L. Wolstein Research Building, School of Medicine View details for doctoral fittings.

Wednesday, March 26 and Thursday, March 27: Grad Fair 2014

10 a.m.-7 p.m.

University Bookstore Uptown

Attend the Grad Fair at the University Bookstore to purchase cap and gown. View details for Grad Fair.

Tuesday, April 1: Registration Deadline

5 p.m. EDT Deadline for registering to participate in commencement online at the commencement website.

Ticket Pick Up Location: Tomlinson Hall, Room 203.

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Sunday, May 18: Commencement Day

8:15 a.m.

Convocation Robing Location and Line Up (Graduates): Tomlinson Hall Lobby.

All graduates will be lined up by degree group, and signs will direct you where to assemble. A faculty marshal will assemble your degree group and lead you to the Veale Convocation Center and to your seating. Please direct guests to the Veale Convocation Center where the ceremony will be held.

9:30 a.m.

University Convocation: Veale Convocation Center.
All graduates planning to attend must register online by Tuesday, April 1, 2014 at 5 p.m. EDT to reserve tickets for this event.

When the degrees are to be conferred, Dean Charles Rozek and Dean Jeffrey Duerk will present the graduates by degree group to the president. Note to engineers: only those students in the Practice-Oriented Master’s program (ME) and Master of Engineering and Management (MEM) degrees will be presented by Dean Duerk. All other engineering students will be presented by Dean Rozek. Rise and remain standing until the president confers the degree, and then be seated for the remainder of the ceremony. Your faculty marshal will direct you when it is time to recess.

11 a.m.

Reception: University Hospitals Atrium
All graduates and their guests are invited to attend the School of Graduate Studies reception in the atrium of University Hospitals from 11 a.m.-1 p.m. on commencement day. A light lunch will be provided at the reception. You may bring an unlimited number of guests.

1 p.m.

Graduate Check-In
Graduates will gather in Horsburgh Gym in the Emerson Physical Education Center (immediately adjacent to Veale). When arriving at Veale, you should make a right to enter into Horsburgh Gym, go to the check-in tables, and receive a white index card listing your name and degree group. Graduates will then be directed to the line-up area. Please note that the success of the ceremony depends on your punctuality and cooperation.

The white index card is extremely important to the ceremony. The card will be collected later by your faculty marshal and is the mechanism for having your name read and diploma presented. Once you receive your name card, proceed to the area that is designated for your degree group. Your marshal will collect your card. The cards will be alphabetized and the marshal will then put you in alphabetical order. Once you are placed in line, please do not leave your place in line.

1:45 p.m.

Diploma Ceremony: Veale Convocation Center. Speaker: Dean Charles E. Rozek

For the class of 2014, the diploma ceremony will be held in Veale Convocation Center at 1:45 p.m. and end at approximately 3:15 p.m. Tickets are not required to attend this ceremony. During this ceremony, each graduate’s name is announced. Graduates then walk across the stage and receive a diploma (or certificate) from the dean. PhD and DMA graduates are also hooded at this event.

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Ceremony Instructions

The deans and faculty will lead the procession into Veale. Graduates will march double file, and be seated in the far left and right sections toward the front of the stage. Your faculty marshal will direct you into your seat. When it is time for your degree group to receive diplomas, your faculty marshal will direct you to the stage. There are two sets of stairs leading up to the stage, one on each side of the stage. When your name is called, you will go up the stairs on the right, walk across the stage to receive your diploma from Dean Rozek. You will then pass in front of the reader, exit the stage via the left steps, and then return to your seat along with the other graduates.

PhD/DMA students: you will wait at the edge of the stage to be hooded before crossing the stage to receive your diploma, carrying your hood on your arm. Please make certain that your hood is unbuttoned. When your name is called to receive your diploma, stop at the edge of the stage to be hooded. Give your hood to the hooder, (or your advisor) who will be standing at the edge of the stage. It will help the person hooding you if you bend your knees (without leaning forward) to lower yourself so the hood can be placed over your head. For some of you, your faculty advisor will hood you or greet you as you cross the stage. If you wish, family members may join you to walk across the stage. When you line up before ascending the stage stairs, they can join you in the queue. Family members must return to their seats after they cross the stage. Family members will not be permitted to sit with the graduates.

At the conclusion of the ceremony, the deans and faculty will lead the recession, followed by the graduates by degree group. Again, your faculty marshal will direct you. Please do not leave during the ceremony. Please show respect and courtesy to your fellow graduates.

Post Commencement Cap and Gown Drop Off Location: University Bookstore

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Diplomas

August and January graduates have already received their diplomas, but will receive a certificate on stage. May graduates attending the diploma ceremony will receive their diploma on stage. The staff on stage has approximately five seconds to locate your diploma. If you receive the wrong diploma, or diploma cover only, you will be able to pick up your diploma at the Office of Graduate Studies, Tomlinson Hall, Monday through Friday 8:30 a.m. to 5 p.m. If you have an outstanding balance with the university, you will not receive your diploma until the balance has been cleared.

May graduates who are unable to attend the diploma ceremony should visit the School of Graduate Studies Diploma Page for information regarding the receipt of their diploma.

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Hooding by Advisors

PhD/DMA students: Your advisor may hood you on stage. Advisors will march in the Faculty Procession and meet you on stage when it is time to be hooded. If your advisor will be attending the graduate ceremony, he or she must register online on this website.

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Family on Stage

Family members may join graduates as they walk across the stage. When lining up before ascending the stage, family members can join the graduate in the queue. Family members must return to their seats after they cross the stage. Family members will not be permitted to sit with the graduate students.

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Photographs

A professional photographer from Grad Images will take a picture of each graduate receiving his or her diploma and of each doctoral graduate being hooded. Graduates will receive a free proof of this photo via email within five to seven days after graduation. Place orders or obtain answers to questions at gradimages.com.

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DVD Orders

DVD recordings of the Case Western Reserve University 2014 commencement ceremonies in the Veale Convocation Center will be available for purchase. To order a DVD, please visit gradmemory.com.

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Special Accomodations

If you require any special accommodations for disabled graduates or guests, be sure to let us know in advance. Contact the School of Graduate Studies at 216.368.4390 or email gsgrad@case.edu if you have any further questions regarding the diploma ceremony.

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School of Graduate Studies Award Ceremony

The tenth annual graduate awards ceremony will be held this year to recognize graduate students that have received awards during the 2013-14 academic year. Graduate awardees and guests will be invited to attend the ceremony, which will be held in April 2014.

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Contact Information

The School of Graduate Studies Commencement Coordinators are Rachel Begley, Natalie Cowan, and Matt Smith, gsgrad@case.edu, 216.368.4390.

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