Exposure to Human Bloodborne Pathogens

Procedure no. II-8a
Effective date: 01/01/2002
Related Policy: II-8

Goal: To comply with OSHA regulations that all employees using or potentially exposed to human bloodborne pathogens must receive hepatitis B vaccination or sign a declination.

Administrative Approval
For Staff: Occupational and Environmental Safety >>
For Faculty: Occupational and Environmental Safety >>
For Student Employees: Occupational and Environmental Safety >>

Functions Impacted
Human Resources
Occupational and Environmental Safety >>
Provost
Student Employment
University Health Services

Documentation Required for OSHA, EPA, and IRS Agencies

Detailed Procedures
Faculty Hires:
  1. Each dean's office should determine whether newly hired faculty will be using or may potentially be exposed to human bloodborne pathogens.
  2. Appointment letters to faculty affected by this policy and procedure must clearly disclose the requirement for vaccination or declination using the following language: "The OSHA regulations known as the Bloodborne Pathogen Standard require that all employees who deal with or may potentially be exposed to human bloodborne pathogens be vaccinated with hepatitis B vaccine or sign a declination statement prior to working with bloodborne pathogens."
  3. As a part of the appointment process, faculty will be asked to complete the Bloodborne Pathogen Survey and return it to the dean's office. The completed survey will be forwarded to the Records office of the Human Resources Department with the Personnel Data Form.
  4. The Records office of the Human Resources Department will forward a copy of the Bloodborne Pathogen Survey to Department of Occupational and Environmental Safety (DOES).
  5. DOES will follow-up on faculty compliance with OSHA requirements to ensure that all affected faculty have
    1. been vaccinated no later than ten days from date of hire or
    2. signed a declination.

Staff Hires:
  1. Job descriptions must clearly disclose that this policy applies.
  2. As soon as an offer of employment is accepted, Human Resources will refer the employee to the University Health Services for administering the vaccine or completing the declination statement.
  3. The hiring department will be charged for the vaccination cost.
  4. The Employment office of Human Resources will notify DOES of new employees covered under this policy and procedure by forwarding a copy of the employment requisition form. University Health Services will transmit appropriate records to DOES as required by the OSHA regulation.

Student Employees:
  1. The office of Student Employment will refer the employee to the University Health Services for administering the vaccine or completing the declination statement.
  2. The hiring department will be charged for the vaccination cost.
  3. The office of Student Employment will notify DOES of new employees covered under this policy and procedure by forwarding the appropriate information. University Health Services will transmit appropriate records to DOES as required by the OSHA regulation.