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UNIVERSITY ARCHIVES

 

Case Western Reserve University
Records Disposition Schedule

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Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

Bankruptcy and Collections Records

Description Documents monitoring, efforts to collect unpaid accounts, and writing off bad debts.
Confidential Information Present

Varies

Office of Record Controller
Other Offices Convenience copies maintained by other units should be destroyed by shredding or file wiping when no longer needed for administrative purposes. Convenience copies should be kept no longer than the periods specified for the Office of Record.
Keep 6 years after active use, then destroy. Destroy by shredding or file wiping if confidential information is present.
  • Collection letters, notices, and responses
  • Bankruptcy records
  • Payment plans
Effective Date May 2016
Revision Date not applicable

 

Do not destroy records that are part of - or you are aware that they will be part of - any legal action, audit, investigation, or review.

 

Disposition schedules are based on the length of time records are needed to meet internal program management needs; satisfy external statutory and regulatory requirements; and to ensure the university has a reliable institutional memory. Questions should be addressed to the CWRU Archives at 368-3320 or archives@case.edu.

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