Videoconference Request Form

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Videoconference Request Form

Use this form if:

You are the host of a videoconference and need general assistance from ITS.
You are in charge of calling another site that uses a different type of videoconference technology than what your site uses, e.g., you use Polycom and the other site uses Cisco TelePresence.
You are in charge of hosting a videoconference in which two or more outside sites of the same or different technology are participating.
You require the installation of desktop videoconference software.

Read the planning page for further explanation.

You do not need to use this form if:

You are using Google Hangouts for your videoconference.
You are using Adobe Connect for your videoconference.
You already have Jabber and are using it to communicate in a 1-to-1 videoconference with another user of Jabber or Cisco TelePresence.
You already have Scopia and are using it to communicate in a 1-to-1 videoconference with another user of Scopia, Lifesize, Polycom or Tandberg.
You are being called by another videoconference site on your desktop or in a videoconference room that you control.
Another site is hosting the videoconference and has provided a number or IP address for you to dial to participate in the videoconference.

Name of Meeting Requester: *

Preferred Phone Number:

Meeting Requester CWRU Network ID:

Meeting Host/Leader:

Please indicate the requester’s availability for call testing during the week of the meeting:

Meeting Start:

Meeting End:

Meeting Location (if using a room):

Number of individuals
participating on campus:

Number of
participating sites:

Purpose of the meeting: Check all that apply

Interview of job candidate
Virtual office hours
Research collaboration
Class
Meeting (general)
Confidential
Other

Is CWRU the host of the videoconference (e.g., have you been asked to arrange for a bridge or to call participating sites on the day of the videoconference)?

Yes
No
Not Sure