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Volume 3, Issue 2

Date Released: 24 April 2014

Case Western Reserve University‌ 

proCWRUment Quarterly 2013 Volume3 Issue2

Vol. 3, Issue 2, 2013

This newsletter is published by The Office of Procurement and Distribution Services, Case Western Reserve University. To communicate with the editor, email:


Did You Know?

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  • The prefered Microsoft browser for PeopleSoft Financials is Internet Explorer 9
  • The Stuck Active Cart fix PDF is available here and has screen shots of how to resolve this issue. If you have a cart that keeps adding items and will not delete please use this process
  • Attaching your PCard receipts electronically in PaymentNet4 will save time when your card is selected for audit. If all receipts exist in PN4, the auditor will not need to come to your office
  • Vicky McMillan is our OfficeMax representative and can be reached at or 440-228-9229 
  • Please use caution when visiting us on Cedar due to ongoing construction

Contact PDS

Hours of Operation:

8:30 am - 5:00 pm M-F

Phone: 216-368-2560

General Information:

Change an address in PS Financials:
PCard Information:
Pcard Audit Info:
Establishing Supplier Connections:
Submit Contract Info:
Submit Invoices:
The University Movers:

Setting up New SmartCART Window Shoppers

SmartCART LogoAs a new group of students come onto campus and into your labs, you may find that you need to have new Window Shoppers set up to facilitate SmartCART ordering. There are two steps involved in gaining access for the new window shopper, the request form, and the training video. Please assist your new shopper with completing the form located here: SmartCart Window Shopper Access Request. Multiple approvers can be assigned to the profile, so that the shopper may select which approver the cart should route to at the time of ordering. Once this form is complete, the new shopper should watch the training video available at Upon completion of both steps, account information will be e-mailed to the new shopper. Please do not forget to advise us of anyone who may be leaving your lab/area as well. This can be done by e-mailing to terminate their access. Directions on how to become a Window Shopper are also available on the PDS website at Procurement>SmartCART

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Upcoming! Vendor Fair!

Vendor FairThe eighth annual vendor fair will be held October 22nd, 2013 from 10am until 2pm in Veale Center. Please mark your calendar to attend! This year's theme is:

CWRU Frontier for Innovation - Resources, Research, Results

Join us for food, prizes, fun and to make new vendor connections!

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Spotlight On - The University Movers

Mover Truck

The University Movers did over 900 jobs in FY13! They provided on-campus moving services for many departments, as well as delivered furniture and cabinets from University Surplus to grateful offices. The familiar duo of Henry Hill and Rico Mixon are well known by many on campus and can always be spotted in their blue box truck as they travel around campus. The University Movers also provide table and chair rental for University events. This month they will be welcoming a third staff member, Brandon Williams, to assist them with the increasing needs of the campus community. Their website contains pricing information and a service request form. Contact them at or, for the Surplus program.

New Fleet Aquisitions

Refuse Truck

Case Western Reserve University procured a Viper refuse truck in late June. This new vehicle is able to accommodate more volume, thus reducing the number of trips to the landfill. It is also equipped with an emissions control system which reduces the green house gas emissions. The Custodial Department and the Office of Sustainability are working together to install new waste containers and other infrastructure which will make the collection and transportation of waste more efficient.

In addition to the refuse truck, CWRU Police and Security Services has added two Smart cars and an electric Polaris Gem.

Police Smart Car-Mark the Crossing Guard 

Officer Mark Chavis (aka Mark the Crossing Guard)
with a Smart car

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SmartCART Vendors

sc bullet AG Print Promo sc bullet Life Technologies
sc bullet Airgas sc bullet LPS
sc bullet Apple Computers  sc bullet McMaster Carr
sc bullet BD Biosciences sc bullet MCPc
sc bullet BioExpress sc bullet National Gift Card
sc bullet Bio-Rad Laboratories sc bullet OfficeMax
sc bullet CDW-G sc bullet Qiagen
sc bullet Dell sc bullet R&D Systems
sc bullet Denville Scientific sc bullet Roche
sc bullet Dot Scientific sc bullet Sigma Aldrich
sc bullet Fisher Scientific sc bullet Steelcase
sc bullet Fisher Stockroom sc bullet TLC Springwater
sc bullet GovConnection sc bullet VWR International
sc bullet Grainger sc bullet XpedX
sc bullet Henry Schein

Coming Soon!
Life Tech. - Supply Center

Coming Soon!
Beckman Coulter

Coming Soon!
Roche Freezer

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Procurement Directory pic

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