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How We Pay

How CWRU Pays: Three Ways

Payment for goods or services can be made in one of three ways:

  1. Payment Request (for payment made to Individuals ONLY):
    • Direct Deposit:
      • Travel Advance;
      • Travel Reimbursement;
      • T&E Card (paid by cardholder);
      • Immigration Services & Inspection Fees;
      • Postage (small department charges);
      • Insurance (Controller's Office and Finance & Administration
    • Check, mailed to address on file:
      • Honoraria;
      • Research Participants;
      • Cash Awards & Prizes (to non-university employees).
    • Check, for pick-up at Cashier's Office:
      • Petty Cash;
      • Scholarships to Students.
  2. PCard and DCard (directly billed to and paid by Accounts Payable)
  3. Purchase Requisition/Purchase Order.
    • The end user requests an order by generating a requisition
    • After approvals as needed, a PO is generated by purchasing and sent to the vendor
    • If the purchase is over $5000, when the order is received the PO must be received in PeopleSoft by the user who created the requisition.
    • The vendor sends an invoice including the PO number to Accounts Payable
      • Invoices should be emailed to invoices-pds@case.edu
      • If the vendor is enabled in SmartCART, the invoice should be sent electronically through SmartCART
    • Check, ACH or Credit Card payment is processed and payment is sent to the vendor

Additional Information

For additional information regarding how to pay or the status of payment please contact acctpay@case.edu.