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Our Process

Case Western Reserve University (CWRU) strongly encourages persons who experience sexual misconduct to report the misconduct and to seek assistance to pursue university action for their own protection and that of the entire campus community.

Timetable

CWRU intends to resolve complaints of sexual misconduct in a timely manner. The university generally attempts to resolve complaints within sixty (60) days encompassing the date the complaint is filed to the date when a determination is made. However, extenuating or more complex circumstances may preclude the university from resolving a complaint within stated time frame. The complainants and respondents will be notified of any delays and on the status of the process.

Investigators

The Title IX Office has two investigators. When possible, the investigators will review cases together and meet with complainants, respondents and witnesses as a team. When investigations involve faculty or staff complainants, respondents or witnesses, the Title IX Investigators may partner with staff from the Office of Inclusion, Diversity, and Equal Opportunity (OIDEO). When necessary, the Title IX Coordinator will serve as an investigator but in most situations, the Title IX Coordinator will not be involved in the investigation process and will instead oversee the function of the office and when processes move towards resolution.

Investigation Process

When the university receives notification of a potential violation of the Sexual Misconduct Policy, the university has the obligation to investigate. Investigations follow along the same general progression, however, depending on the situation, not all parts of every investigation occur in the same order. Most investigations begin with an investigator contacting the complainant to schedule a meeting. Once that meeting has concluded, the investigator will contact the respondent to schedule a meeting. After meeting with the complainant and respondent, the investigator will contact witnesses provided by both the complainant and respondent.

The investigator will speak with any person identified by the complainant or respondent who has information that pertains to the case. Those individuals will be referred to as witnesses throughout the process. Individuals participating in the investigation will be met with separately, though the university offers much of the same support and resources to all participants.

During the meeting with complainants, respondents, and witnesses, the investigator will:

  • Inform individuals of their rights under the Sexual Misconduct Policy, including the right to have a support person present throughout the process;
  • Provide individuals with available resources. Resources include university services as well as external resources;
  • Give individuals the opportunity to submit a written statement and evidence;
  • Give individuals the opportunity to list any witnesses who may have information pertaining to the complaint;
  • Inform the complainant and respondent to have no contact with during the course of the investigation;
  • Inform individuals that there will be follow-up meetings to discuss the case and status;
  • Direct individuals to maintain the integrity of the process by keeping investigation details private;
  • Ensure individuals’ safety;
  • Discuss accommodations and interim measures as necessary; and
  • Outline the university’s No Retaliation policy.

Collecting Information Relevant to the Case

Investigators will collect information relevant to the case provided by the complainant or respondent. Examples of information collection includes: screenshots, phone records, text messages, recordings, journal entries, emails and social media.