If you, at the end of any semester, fail to maintain the standard of performance required for good standing as specified by the academic standing regulations, you will be automatically placed on probation. While on probation, you are ineligible to:
- Represent the University in intercollegiate activities, including athletics.
- Hold an elected or appointed office or committee chair position in any campus organization. You may still participate in organizations, just not as an elected/appointed officer.
- Take classes as a transient or cross-registered student at another college or university unless you receive permission in advance from the Deans Committee.
If you are enrolled in a course (for the next term/semester) for which they have failed to complete the prerequisites, they must make the necessary adjustments to their class registrations.
When placed on academic probation, you will be expected to perform at a level that will return you to good standing at the end of the next semester. If you fail to return to good standing at the end of the following semester, you will be considered for separation from the university for a period of two academic semesters, the summer session being one of the two.
If you were a full-time student placed on probation and subsequently enroll as a part-time student, you will not be reviewed for further academic action until you have completed sufficient semesters to total at least 12.0 credit-hours. At that time, you will be reviewed on the basis of a composite of those semesters.
Similarly, if you went on probation as a part-time student, you will not be reviewed for further academic action until you have completed sufficient semesters to total at least the number of credit-hours attempted in the semester for which you were placed on probation. At that time, you will be reviewed on the basis of a composite of those semesters.
To return to good academic standing, you must earn a minimum of 12 credit-hours with a semester grade point average of 2.000. Please be aware that if you do not meet this standard at the end of next semester, you will be considered for academic separation from the University for at least two academic semesters, including the summer session. You can learn more about this by reviewing the academic standing regulations.
Please note that if a student goes on academic probation as of the end of the spring semester, they have the opportunity to be returned to good standing at the end of the summer session if they completed at least 6 credit-hours at Case Western Reserve University with a summer grade point average of at least 2.000.
In exceptional cases, the Academic Standing Board may continue a scholarship for a student who does not meet the criteria for scholarship retention. If you believe that there are special considerations that warrant the Board to continue your scholarship, you should write a statement to the Academic Standing Board, c/o the Office of Undergraduate Studies (the deadline will be determined by Undergraduate Studies). This statement should inform the Board of any special circumstances that may have affected performance and/or attendance during the preceding academic semester, provide any relevant documentation, and describe a plan for how academic performance will be improved in the future. You may send this statement directly to your dean in UGS.
Please be aware that students who lose their scholarships because of unsatisfactory academic standing will have their scholarships automatically reinstated at the start of the next semester if they return to good standing. However, students lose a semester of scholarship eligibility for each semester that they fail to achieve good standing; that is, students will not receive these scholarships while on probation and the maximum number of semesters for which they can receive their scholarships will be reduced.
If your status is INR, this means that you have one or more Incomplete grades which if converted to “F” would lead to your being considered for academic separation. For more information about the INR status, please refer to the academic standing regulations.
If you have plans to complete your remaining work so that sufficient grades are recorded by the start of the next term/semester to make clear that you will not be considered for separation, it is important that you have a discussion with your dean to understand the academic standing review process, the plans you have in place with your instructors to resolve the incomplete grade(s), and the affect on your eligibility to enroll or remain enrolled in your courses for the next term/semester.
If your status is PINC, this means that you have one or more Incomplete grades which if converted to “F” would lead to your being placed on academic probation. For more information about the PINC status, please refer to the academic standing regulations.
If you have not done so already, contact the instructor of the course(s) in which you received a grade of Incomplete and determine what work needs to be completed to receive a final grade for the course and the deadline for completion of the work. This deadline may be no later than the 11th Friday of the next term/semester. Failure to complete the work by this deadline will result in a grade of “F” being assigned automatically for the course, unless your instructor submits a different grade based on the work that was completed. Once your record is complete with final grades for all courses, your record will be reviewed to determine whether you will be restored to good academic standing or placed on academic probation.
When crafting your statement to the Academic Standing Board, you should inform the Board of any individual circumstances that may have affected performance and/or attendance during the preceding academic semester, provide any relevant documentation, and describe a plan for how academic performance will be improved in the future.
As part of its review of your record, the Academic Standing Board will review this written statement from you to get your reflections on the past semester and the nature of the difficulties you encountered. Your statement should be no longer than necessary to present the relevant information that the Board should consider. If the case you are making involves personal circumstances that interfered with your academic performance last semester but have now been resolved or are being managed, you should also provide supporting documentation as appropriate (e.g., a doctor’s letter).
If there is new information that is both relevant and substantive that was not included in the original statement you submitted to the Academic Standing Board and, therefore, not available for the Board’s consideration of your case, then you should contact your UGS dean, about appealing the outcome. You and your UGS dean should meet to discuss why the Academic Standing Board felt that the academic standing decision to a record like yours is appropriate.
Keep in mind that the loss of your scholarship does not affect your eligibility for university grants or other forms of financial aid (e.g. federal or private loans). If you are receiving need-based financial aid, you should consult with the Financial Aid Office about whether you will become eligible for additional aid that might offset the loss of the scholarship to some extent.
Please be aware that students who lose their scholarships because of unsatisfactory academic standing will have their scholarships reinstated automatically at the start of the next semester if they return to good standing. However, students lose a semester of scholarship eligibility for each semester that they fail to achieve good standing; that is, students will not receive these scholarships while on probation and the maximum number of semesters for which they can receive their scholarships will be reduced.
Upon academic separation, any enrollments for the two academic semesters (including summer) that you are separated will be cancelled by the Office of Undergraduate Studies and the University Registrar. Therefore, you are not required to submit any withdrawal forms since the cancellation process will be conducted administratively.
Upon readmission, you will not be eligible to receive your scholarship during your first semester back but you will once again be eligible to receive the scholarship the following semester, provided that you are in good standing. Therefore, during your first semester back, you must earn at least 12.0 credit-hours with a minimum term GPA of 2.000 for good academic standing and get your scholarship reinstated for the next semester. For example, if you return from separation for the fall semester , you will not receive your scholarship during the fall, but as long as you meet the good academic standing regulations based on your fall record (earn at least 12.0 credit-hours with a minimum term GPA of 2.000), your scholarship will be reinstated for the spring semester.
Please be aware that students lose a semester of scholarship eligibility for each semester that they fail to achieve good standing; that is, students will not receive these scholarships while on probation or during the first semester after separation, and the maximum number of semesters for which they can receive their scholarships will be reduced.
Your CWRU email account will remain active. Any University communications will still be sent to your email account. So, you are encouraged to read any email you receive in your University email account since important news, updates and deadlines will continue to be sent to you.
Please note that you are still considered a student (inactive) of CWRU, unless you have been permanently separated.
During the period of academic separation (two academic semesters, including summer), you are an inactive student, so access to the software center will be disabled. Software packages contained within the ITS Software Center are provided for the sole use of active faculty, staff and students of Case Western Reserve University.
Please note that students who have been permanently separated from CWRU, will be required to remove/delete all software downloaded to personal laptop and/or desktop computers that originated from the ITS Software Center.
For more information, please read the End-User License Agreement for the CWRU ITS Software Center: https://softwarecenter.case.edu/eula.php.