Office of Undergraduate Studies

Upperclass Newsletter

December 2010

IN THIS ISSUE

Academic Related News

Pass/No Pass

If you are planning on using the P/NP option for a class this semester you must complete the online form by 5pm on Friday, December 3.

Remember the rules surrounding P/NP are:

Students can use the P/NP option for 1 class each semester. It cannot be used for a course that is required for your major, minor, GER, or SAGES. It is generally used for open electives. It can also be a good tool to use if you are changing majors. For example, if you are taking MATH 224 because you are a declared BME, but you are going to switch to English, you would be able to use the P/NP option for MATH 224, because in your new major, it is not a required course.

If you use the P/NP option, you need to earn at least a "D" in the class. The grade will then be turned into a "P". You will earn the credits for the class. It will not be calculated into your gpa at all. If you earn a "F" in the class, it will turn in to a "NP" on your transcript and will not be calculated into your gpa.

In order to use this option, you must be a registered for at least 12 hours and be in academic good standing. For a complete list or regulations on this policy, please refer to p. 75 of theUndergraduate Student Handbook.

What To Do If You Are Sick and Miss a Final Exam

If you miss a final exam because you are sick, you should:

  1. Email your professor ASAP and inform them of your situation.
  2. Contact Dean Wolcowitz in the UGS Office ASAP. You can email him or go to his extended walk-in hours, which will be posted online
  3. Provide Dean Wolcowitz with medical documentation verifying your illness and inability to attend your final.

SI Final Review Schedule

As you begin thinking about finals....or when you begin to think about them as you work through the next few weeks, remember that there are special SI review sessions for finals as well as the Math Gala, Chem Fiesta and Physics Palooza. You can find the entire schedule here.

Final Exams- Verify Your Schedule Now

Please verify your final exam schedule now. Make sure that all of your travel plans are after your final exams. You can find the Final Exam dates hereYou should also consult your syllabi for all of your classes.

Students are not required to take more than two final examinations on a single day. A student who has three final exams scheduled for a single day or two exams scheduled at the same time, should contact Dean Wolcowitz in the Office of Undergraduate Studies, Sears 357 or 368-2928 for assistance.

Overloads

Remember students can take up to 19 hours without needing an overload. While the normal course load for students is still 15-18 hours, you are able to enroll in up to 19 hours. However, before you start enrolling in that many hours, we would urge you to ask yourself do I really need that extra course? Could I be spending time doing community service, volunteer work, research, etc., that I will not have time to do if I am taking 19 hours.

To register for 20-21 hours, you must have at least a 3.200 cumulative gpa. To register for 22 or 23 hours, a minimum of average of 3.50 is required. Any schedule of more than 19 hours require's dean's approval.

If you meet the requirements to overload and you want to add a class now or over break, you can email Dean DiIulioDean Hamel or Dean Wolcowitz your request. Please include how many hours you are requesting, the class that you want to add and why. We may be able to approve your request online.

Maintaining Academic Good Standing

As you probably know the new academic standing rules went into effect at the beginning of this semester. In order to be in good standing at the end of a semester, you must earn at least 12 hours and a 2.000 gpa for that semester. All of the new changes can be seen here. Make sure to check the requirements as you contemplate withdrawing from classes!

Proficiency Exams

Students who want to take a proficiency exam should contact the academic department as soon as possible. You should consider a proficiency exam if you took an AP course/exam but did not earn Case credit for it or if you feel that you have an exceptional amount of expertise in a certain field based on previous experiences.

  • CHEM 105, 106, 111 - Friday, January 7, 2011, 9:00 a.m. – 12:00 p.m(Clapp 201). Students wishing to take a proficiency exam in chemistry must email Prof. Mike Kenney at least 48-hours in advance.
  • PHYS 115, 116, 121, 122, 221 - Saturday, January 8, 2011, 9:00 a.m. - 12:00 p.m. (Rockefeller 301). Students wishing to take a proficiency exam in physics must register at least 24 hours in advance by contacting Prof. Gary Chottiner. Sample exams can be found on the Physics website.
  • ENGR 131 - Saturday, January 8, 2011, 1:00 - 4:00 p.m. (Olin 313). Students wishing to take the proficiency exam must register at least 48-hours in advance by emailing Prof. Xiaowei Sun. Details on exam registration and content appear are available here.
  • MATH 121, 122, 201, 223, 224 - Friday, January 7, 2007, 1:00 - 4:00 p.m. (Yost 300). Students wishing to take a math proficiency exam must register at least 24 hours in advance by contacting Prof. Chris Butler.

Graduating in May 2011? Have you completed Your Grad App?

If you are planning on graduating in May, 2011, there are two things you must look at and complete. (1) the application for graduation and (2) verifying your AA report is showing up as "all satisfied".

  1. Applying for Graduation should take no more than five minutes, however, it is an important process as it allows you to state how you want your name to appear on your diploma and to confirm the degree(s) you will be earning. You will see the Apply for Graduation" option in the academic drop down box in SIS.

    Please note that even if your AA report is not "all satisfied" you still can and should apply for graduation. Once your application is in, we can still work on making sure all requirements are met!

    Deadline for applying for graduation is February 1.
  2. Verifying your AA report is an important step. After you register for your spring classes, please double check your AA report to make sure that everything says "all satisfied". Reasons your AR report may not indicate everything is all satisfied include:

    • Missing writing portfolio- If you have not yet started this process, information on what you need to do to hand in your portfolio can be found here.
    • You have a class exception and you are currently in that class. The exception will not appear is SIS until you have a final grade in the class.
    • You need to submit an AR correction form.
    • You must drop a major or minor
    • There is AP, proficiency or transfer credit that is not posted

If your plans have changed and you are no longer planning on graduating in May, please contact the UGS office so your SIS record can be updated to ensure that you can register for the summer and/or fall semester.

ADDITIONAL OPPORTUNIES AND PROGRAM

Summer Undergraduate Research- Deadlines are approaching

SOURCE wants to remind upper class students that the deadlines for undergraduate research (UR) summer programs are mostly in February.  Take advantage of your winter break when you have no classes, papers, and tests to conduct a thorough web search of UR opportunities on AND off campus.   

REU Opportunities from NSF and NASA

There are many funding opportunities available for undergraduate students. Many deadlines are coming up soon, so plan in advance! Sites to gather more information include:

Paid Summer 2011 Undergrad Research Placements:
Over 400 programs - REU and Other Summer Research Opportunities for Undergrads
pathwaystoscience.org/Summerresearch.asp

For Financial Support in Graduate School Opportunities: 
Bridges, GK-12, IGERT and NSF Grad Research Fellowship programs provide generous stipend and tuition support for students through the National Science Foundation:
pathwaystoscience.org/Grad.asp

For NASA-supported internships, fellowships and scholarships:  
intern.nasa.gov/

Essay Contest- Win up to $5000!

The Elie Wiesel Prize in Ethics Essay Contest is an annual competition designed to challenge college students to analyze the urgent ethical issues confronting them in today's complex world. Students are encouraged to write thought-provoking personal essays that raise questions, single out issues and are rational arguments for ethical action. Full-time undergraduate juniors and seniors at accredited four-year colleges and universities in the United States are welcome to enter the Essay Contest.For complete information, visit their websiteSubmission deadline is December 6.

FUN Summer Jobs on Campus!

New Student and Parent Programs is always on the lookout for energetic, enthusiastic students who want to share the CWRU experience with new students and parents. Below is a list of available staff positions. Applications are now available for all positions!

  • EXECUTIVE BOARD OFFICERS
    The Executive Board is comprised of students that ar committed to the orientation program. They serve as a steering committee for implementing, planning, and creating the program. The executive board also assists with the selection, training, and supervision of orientation leaders. They work together to welcome and reach out to new students and their families, while overseeing the facilitation of all summer orientation activities. Only previous orientation leaders are eligible to apply for a prestigious position on the executive board.
  • ORIENTATION LEADERS
    Orientation leaders serve as representatives of the Case Western Reserve University Orientation program. Leaders work with new students in small groups and guide them through their transition at Case. They work in teams to assist with the facilitation of all Summer Orientation and Welcome Days activities.
  • CASE VENTURE LEADERS
    Students who have served as an orientation leader may apply to become a Case Venture leader. Leaders are responsible for guiding a group of students on one of the ventures that happen each summer.
  • INTERNATIONAL STUDENT AMBASSADORS
    International student ambassadors are asked to serve as representatives of the Case Western Reserve University Orientation program. Ambassadors work with international students in small groups and guide them through their transition at Case.

Important Upcoming Dates

Last Day to Submit Pass/No Pass by 5pm (online form) December 3
Last Day of Classes December 3
Reading Days December 6, 10
Final Exams Begin December 7
Final Exams End December 15
Final Grades Due December 17

Click here for a complete 5 year academic calendar.

UPCOMING CAMPUS EVENTS

Fall A Cappella Concert

Come enjoy music from Case's most talented A Cappella Choir Groups! From Pop and Rock to old school and classics, the musical spectrum is sure to please each listener.

Date and Time: Friday, December 3 at 12:30pm

Location: Amasa Stone Chapel at 12:30pm

Free hot chocolate and cookies!

Thwing Study Over

Sunday, December 5, 8:00 p.m. – 12:00 a.m. in Thwing Center
Need a break before finals start?Come to the Thwing Study Over from 8 p.m. to Midnight on December 5. There will be plenty of free food from local vendors, free massages, and lots of other activities. Check here for a list of food vendors and other information.

Late Night Breakfast

Thursday, December 9, 9:30 – 11:00 p.m at Leutner and Fribley

Doesn't everyone deserve a break today? Finals week soon will arrive, and with it comes Late Night Breakfast. It's an annual event at Case that offers students a break from their studies.If you love breakfast food at night, head on down to Leutner or Fribley commons on Thursday, December 9. The food selection is unbelievable.

Don't miss the fun, food, and entertainment, which starts at 9:30 p.m. Hope to see you there!

Support Your Fellow Student Athletes

From football to soccer to volleyball, many of your friends are competing on varsity athletic teams. Show your Spartan spirit and come out and cheer for them!

Check out the Athletics web site for a complete listing of schedules.

University Community Hour

The University Community Hour is scheduled every Friday during the fall and spring semesters from 12:30 to 2 p.m. No required academic activities of any type may be scheduled during this period. The University Community Hour facilitates student and faculty attendance at campus-wide gatherings and special events, especially those that foster community building at Case Western Reserve University. See the schedule for more information on topics and locations.

Public Affairs Discussion Groups

The Center for Policy Studies at Case hosts a public affairs discussion group Friday's at 12:30 pm in the Inamori Center in Crawford Room 9 (basement). Discussions run the gamut of topics from medical issues to the environment to the courts. The discussion this week is on Finding a Cure: The Case for Regulation and Oversight of Electronic Health Record Systems. This is a great way to learn about issues that are of interest to you as you move forward in your college and professional career as well as to meet other people interested in similar topics. For more information about these and other Center for Policy Studies programs, please visit the Center for Policy Studies web site.