Office of Undergraduate Studies

Upperclass Newsletter

March 2011

IN THIS ISSUE

Academic Related News

Midterm Grades and Where to Find them in SIS!

Faculty will be submitting grades by Monday, March 7. You will be able to find them in SIS in the student center. Pasted below is a screen shot of where you will find your mid-term grades. The mid-term grades tab will appear once midterms are posted.

Remember that mid-term grades are not official grades and will not appear on your transcript. They are provided to give you an indication of where you stand in the class at this time. This is a good time to honestly reflect on your academic progress and see if you need to make any changes to your class attendance, study strategies, time-management strategies, etc. In many cases, you may still have time to make some positive changes.

screen shot of mid term grade page

Maintaining Academic Good Standing

As you get your mid term grades back and are deciding on whether to withdraw from a class, use the P/NP option or to stick with all of your classes, please review the rules for academic good standing. In order to be in academic good standing at the end of a semester, you must earn at least 12 hours and a 2.000 gpa for that semester. The complete academic standing rules can be seen here. Make sure to check the requirements as you contemplate withdrawing from classes!

Changing An Incomplete Grade

If you received grades of I (incomplete) for any courses from the fall semester, you are expected to make the work up as quickly as possible. The amount of time allowed by a professor for making up an incomplete should be consistent with the length of the your absence(s) in the fall semester. The latest deadline by which work must be completed and grades reported is Friday, March 25. Petitions for extensions may be considered by the Deans Committee in the Office of Undergraduate Studies only in cases where there are valid extenuating circumstances and a petition with appropriate supporting documentation (including a letter from the professor) has been submitted prior to March 25. Incompletes not completed by the deadline and for which no extension has been approved, will be converted to F grades.

Last Day to Withdraw from a Class

Remember the last day to withdraw from a class is Friday, March 25 at 5pm.  As you may already know,  you can drop a class through SIS if you are in good standing and you will not fall below 12 hours if you drop a class.  To withdraw from a class in SIS, from your student page go to the “other academic drop-down box,” and select “Enrollment: drop.”

If you are not in good standing, will fall below 12 hours if you drop a course, or just want to talk to someone in the UGS office before withdrawing from the class, please stop by Sears 357. You can find walk-in hours here.

EXTENSIONS FOR COURSE WITHDRAWALS:  If you need an extension of the March 25 deadline because a test already taken or assignment already submitted will not be returned until next week, be sure to meet with a dean by the end of the day on March 25.  If you are granted an extension and are withdrawing after the March 25 deadline, you will need to use a paper form signed by a dean in the Office of Undergraduate Studies.

Pass/No Pass

If you are planning on using the P/NP option for a class this semester you must complete the online form by 5pm on Monday, April 25.

Remember the rules surrounding P/NP are:

  1. Students can use the P/NP option for 1 class each semester. It cannot be used for a course that is required for your major, minor, GER, or SAGES. It is generally used for open electives. It can also be a good tool to use if you are changing majors. For example, if you are taking MATH 224 because you are a declared BME, but you are going to switch to English, you would be able to use the P/NP option for MATH 224, because in your new major, it is not a required course.
  2. If you use the P/NP option, you need to earn at least a "D" in the class. The grade will then be turned into a "P". You will earn the credits for the class. It will not be calculated into your gpa at all. If you earn a "F" in the class, it will turn in to a "NP" on your transcript and will not be calculated into your gpa.
  3. In order to use this option, you must be a registered for at least 12 hours at the time you are submitting the ballot and through the end of the semester and be in academic good standing. If you started the semester in more than 12 hours, but have dropped below 12 hours for the semester, you are not eligible to use P/NP .For a complete list or regulations on this policy, please refer to p. 75 of the Undergraduate Student Handbook.

Information for Graduating Seniors

With graduation rapidly approaching, there are some deadlines and reminders that are worth reviewing!

  1. Register for Commencement. This is different that applying graduation. In order to march in May and receive tickets for your family/friends to attend the convocation, you must register for commencement by 5pm on April 1.
  2. PHED. There are still many students who are missing PHED credit. You still have time to register for a 2nd half PHED class. Remember you need 2 full semesters of PHED to fulfill the graduation requirement.
  3. Writing Portfolio. You should have already received multiple messages from the SAGES Office about turning in your portfolio. March 14 is the deadline. If you are unsure of what you need to hand in, please visit the SAGES website.
  4. Academic Requirements Report. If you are still seeing that requirements are not satisfied and you do not have a pending exception or other solution worked out, don't keep ignoring it!! See someone in the UGS office to try to work out a plan before it is too late!

Planning for Summer Classes: On and Off Campus

If you are planning on taking summer classes at Case, the first day to register is March 28. You need to have your advisor release your advising hold in order to register. Remember tuition is 1/2 price for the summer! Summer courses are now listed on the searchable schedule.

You should also check out the May semester. Complete a 3 credit course in 3 weeks! Courses end by May 27, so you have the rest of the summer to work, do research, travel or take other classes.

If you are planning on taking classes off campus, there are some polices and paperwork that you must follow and complete. The policies are listed on the Off-Campus Study Request Form. In order to complete the Off-Campus Study Request Form, you must collect course descriptions for the courses(s) that you are interested in taking and bring them to the department for the course to be evaluated. The completed and approved form should then be submitted to the Office of Undergraduate Studies in Sears 357. The deadline for submissionsof that request is April 1.

For those of you who live in Cuyahoga County, please pay special attention to the specific residency restrictions listed in the student handbook.

Final Exams - Verify Your Schedule Now

Please verify your final exam schedule now. Make sure that all of your travel plans are after your final exams. You can find the Final Exam dates hereYou should also consult your syllabi for all of your classes.

Students are not required to take more than two final examinations on a single day. If you have three final exams scheduled for a single day or two exams scheduled at the same time, you should email Dean Wolcowitz in the Office of Undergraduate Studies. In the email, you should provide the dates, times, and classes for which you have the conflict. He will work with you to reschedule one of the exams.

Completing your SAGES writing portfolio

If you have completed your first seminar and both of your university seminars, you should submit your writing portfolio by the end of January. Visit the SAGES portfolio web site for details on how and when you must submit your portfolio.

ADDITIONAL OPPORTUNIES AND PROGRAMS

Intersections: SOURCE Symposium & Poster session

The deadline to register for Intersections: SOURCE Symposium & Poster session is Friday, March 18.  Intersections is Friday, April 15.

More information about all this event can be found on the SOURCE website.

Study Abroad Information Session

Study abroad opportunities at Case span five continents. Study abroad offers you the opportunity to immerse yourself in another culture and university, as well as participate in internships and community service in a variety of fields, including business, engineering, policy development, and health education.

The Office of Undergraduate Studies will host several study abroad visitors on campus during the next few weeks.  If you are at all interested in studying abroad, including those in pre-med and pre-law, we would encourage you to attend.  Stop by for a few minutes to learn more about them! 

Institution Date Time Place Study destinations
BCA (Brethren Colleges Abroad) Mar 21 11:30-1:00pm Sears 357 Ecuador, England, France, Greece, Japan and Spain

Apply to be an SI

Have you done well in a class and want to share your knowledge? Have you used and SI before and found it be be really helpful? Here is your chance to become and SI. ESS is currently accepting applications for SI leaders for the fall 2011 semester. If you are interested in applying, visit the ESS-SI website for more information and an application.

SOURCE Info Session: How to Make a Poster

How to Make a Poster (which will include a couple of judges from the December Intersections offering their suggestions) will be on Friday, April 1, 4pm.  Location to be determined and will be posted on the SOURCE website.

More information about all this event can be found on the SOURCE website.

Scholarships available for Second Year, Upperclass Students, and Graduating Women in the College of Arts and Sciences

There are various scholarships and research grants for which second year, upperclass students, and graduating women in the College of Arts and Sciences can apply including

Merit Based Scholarships for Current Case Students

Case will award a limited number of scholarships for 2011-2012 and subsequent years for students who are currently enrolled at Case and who have completed a record of achievement, participation and leadership that distinguishes them from their peers.

What will be awarded:
  • One Trustees' Scholarship
  • Two President's Scholarships
  • Four Provost Scholarships
Eligibility requirements include
  1. Applicants must be US citizens or Permanent Residents
  2. Applicants must be a first, second or third year student in 2010-2011 who have not previously received a Trustees, President's, Provost's, FPB Scholarship or similar scholarship.
  3. Students who entered as first year students in the fall 2010 will need to have earned a cumulative gpa of at least 3.75 and at least 30 credit hours earned at Case in the 2010-2011 academic year (AP, IB and transfer credit hours will not be considered).
  4. Students who entered Case in the fall 2008 or 2097 will need to have earned a cumulative gpa of at least 3.75 and averaged at least 15 credit hours for each semester since enrollment at Case.

Full eligibility requirements can be found on the application. Applications are available in the Office of Undergraduate Studies in Sears 357, the Office of Financial Aid in Yost 417A or can be downloaded from the Undergraduate Studies web site. Applications due April 25, 2011.

Important Upcoming Dates

Mid Term Grades Due March 7
Spring Break March 7-11
Deadline to complete Incomplete from Fall semester March 25
Deadline for Class Withdrawal March 25
Open Registration for Summer Classes Begins March 28
Registration Begins April 4
Last Day of Class April 25
Reading Days April 25, 26
Final Exams Begin April 28
Final Exams End May 5
Final Grades Due by 11:00am May 7
University Commencement May 15

Click here fore a complete 5 year academic calendar.

UPCOMING CAMPUS EVENTS

Jackson Award for Excellence in Undergraduate Mentoring

The Jackson Award celebrates those who have guided a student in their academic and career paths; fostered the student's long-term personal development; challenged the student to reflect, explore and grow as an individual; and supported and/or facilitated the student's goals and life choices.

The winners of the 2010 J. Bruce Jackson Award were William Deal from Religious Studies and Renée M. Sentilles from History.

Nominate a a faculty or staff member who has really made an made an impact on you or helped your achieve you academic goals.

Wittke Award for Excellence In Undergraduate Teaching

The Wittke Award is presented each year to two Case Western Reserve University faculty members who have demonstrated excellence in undergraduate teaching. To nominate your favorite professor, click here.

The Carl F. Wittke Award was established in 1971 in honor of Carl Wittke, a former faculty member, dean, and vice president of Western Reserve University. The Wittke Award is presented each year to two Case Western Reserve University faculty members who have demonstrated excellence in undergraduate teaching

The winners of the 2010 Carl F. Wittke Award for Excellence in Undergraduate Teaching were Frank Merat from Electrical Engineering & Computer Science; and Rekha Srinivasan from Chemistry.

Nominate a a faculty member who has really made an made an impact on you or helped your achieve you academic goals.

Dancing with the CWRU Stars yellow star

On March 19, Case faculty and staff will compete in the second annual Dancing with the CWRU Stars to support children battling cancer at Rainbow Babies & Children’s Hospital.  Presented by new student organization, Dance Marathon at CWRU (DM-CWRU), Case faculty and their professional dance partners will showcase their prepared dances in styles ranging from ballroom to hip-hop in a competition based on the hit ABC show Dancing with the Stars.  The event’s goal is to raise $10,000 to jump start a fund that DM-CWRU will continue to build that will help families with children fighting cancer at University Hospitals cover the substantial costs of pediatric cancer care. 

The CWRU Dancers are:

Crystal Sutton (UPB)
Prof. Heidi Martin 
(Chemical Engineering)
Prof. Rob Brown 
(Physics)
Bridget Chapman 
(Office of Multicultural Affairs)
Kathleen Lanese 
(Track and Cross Country Coach)
Prof. Alan Rocke 
(History)
Prof. Terri Mester 
(English)
Thomas Matthews 
(Career Center)
Angela Lowery 
(CCEL)

Master of Ceremonies: Officer Mark Chavis

Exhibition performances from:
Urban Elements
Nritya
Dhamakapella

Fantastic prizes will be raffled off!

Friday March 19 at 7:00pm in Adelbert Gymnasium.
Tickets on sale the week before (3/14-3/18) in Nord and at the door, suggested donation of $5.

Community Hour Programming

Every Friday, 12:30pm - 2pm 
Various Events and Locations!
The University Community Hour facilitates student and faculty attendance at campus-wide gatherings and special events, especially those that foster community building at Case Western Reserve University.  For more information, visit the Community Hour homepage.

Support your fellow student athletes

From basketball to swimming to baseball, many of your friends are competing on varsity athletic teams. Show your Spartan spirit and come out and cheer for them! Check out the Athletics web site for a complete listing of schedules.