Office of Undergraduate Studies

Upperclass Newsletter

March 2012

IN THIS ISSUE

Academic Related News

Midterm Grades and Where to Find them in SIS!

Faculty will be submitting grades by Monday, March 12. You will be able to find them in SIS in the student center. Pasted below is a screen shot of where you will find your mid-term grades. The mid-term grades tab will appear once midterms are posted.

Remember that mid-term grades are not official grades and will not appear on your transcript. They are provided to give you an indication of where you stand in the class at this time. This is a good time to honestly reflect on your academic progress and see if you need to make any changes to your class attendance, study strategies, time-management strategies, etc. In many cases, you may still have time to make some positive changes.

screen shot of mid term grade page

Maintaining Academic Good Standing

As you get your mid term grades back and are deciding on whether to withdraw from a class, use the P/NP option or to stick with all of your classes, please review the rules for academic good standing. In order to be in academic good standing at the end of a semester, you must earn at least 12 hours and a 2.000 gpa for that semester. The complete academic standing rules can be seen here. Make sure to check the requirements as you contemplate withdrawing from classes!

Changing An Incomplete Grade

If you received grades of I (incomplete) for any courses from the fall semester, you are expected to make the work up as quickly as possible. The amount of time allowed by a professor for making up an incomplete should be consistent with the length of the your absence(s) in the fall semester. The latest deadline by which work must be completed and grades reported is Friday, March 30.Petitions for extensions may be considered by the Deans Committee in the Office of Undergraduate Studies only in cases where there are valid extenuating circumstances and a petition with appropriate supporting documentation (including a letter from the professor) has been submitted prior to March 30. Incompletes not completed by the deadline and for which no extension has been approved, will be converted to F grades.

Last Day to Withdraw from a Class

Remember the last day to withdraw from a class is Friday, March 30 at 5pm. As you may already know, you can drop a class through SIS if you are in good standing and you will not fall below 12 hours if you drop a class. To withdraw from a class in SIS, from your student page go to the “other academic drop-down box,” and select “Enrollment: drop.”

If you are not in good standing, will fall below 12 hours if you drop a course, or just want to talk to someone in the UGS office before withdrawing from the class, please stop by Sears 357. You can find walk-in hours here.

Pass/No Pass

If you are planning on using the P/NP option for a class this semester you must complete the online form by 5pm on Monday, March 30 at 5pm.

Remember the rules surrounding P/NP changed in the fall. The policy basically comes down to this:

  1. You need to be enrolled in at least 3 semester hours for an evaluative grade (in addition to the class you are taking P/NP)
  2. The course cannot be one required for your major, minor, or SAGES requirement, with the following caveat, if it is a required course, you can use the P/NP option, but you will not be able to use that class to fulfill a requirement and will need to take the class again for an evaluative grade.
  3. It cannot be used for a class that you are already taking as a repeated course
  4. Students majoring in any Weatherhead School of Management major (accounting or management) may not use the Pass/No Pass option for any Weatherhead School of Management courses (ACCT, BAFI, BLAW, ENTP, LHRP, MGMT, MIDS, MKMR, OPMT, ORBH, OPRE, PLCY), either required or elective.

You can view the complete policy in the 2011-2012 General Bulletin

Planning for Summer Classes: On and Off Campus

If you are planning on taking summer classes at Case, the first day to register is April 2. You need to have your advisor release your advising hold in order to register. Remember tuition is 1/2 price for the summer! Summer courses are now listed on the searchable schedule.

You should also check out the May semester. Complete a 3 credit course in 3 weeks! Courses end by June 1, so you have the rest of the summer to work, do research, travel or take other classes.

If you are planning on taking classes off campus, there are some polices and paperwork that you must follow and complete. The policies are listed on the Off-Campus Study Request Form. In order to complete the Off-Campus Study Request Form, you must collect course descriptions for the courses(s) that you are interested in taking and bring them to the department for the course to be evaluated. The completed and approved form should then be submitted to the Office of Undergraduate Studies in Sears 357. The deadline for submissions of that request is April 1.

For those of you who live in Cuyahoga County, please pay special attention to the specific residency restrictions listed in the student handbook.

Information for Graduating Seniors

With graduation rapidly approaching, there are some deadlines and reminders that are worth reviewing!

  1. Register for Commencement. This is different than applying for graduation. In order to march in May and receive tickets for your family/friends to attend the convocation, you must register for commencement by 5pm on April 1.
  2. PHED. There are still many students who are missing PHED credit. You still have time to register for a 2nd half PHED class. Remember you need 2 full semesters of PHED to fulfill the graduation requirement.
  3. Writing Portfolio. You should have already received multiple messages from the SAGES Office about turning in your portfolio. March 19 is the deadline. If you are unsure of what you need to hand in, please visit the SAGES website.
  4. Academic Requirements Report. If you are still seeing that requirements are not satisfied and you do not have a pending exception or other solution worked out, don't keep ignoring it!! See someone in the UGS office to try to work out a plan before it is too late

Be Prepared: Exam Schedule for Classes with and SI

Plan ahead. If you have not already checked out the dates and times of exams that have an SI.

Final Exams- Verify Your Schedule Now

Please verify your final exam schedule now. Make sure that all of your travel plans are after your final exams. You can find the Final Exam dates hereYou should also consult your syllabi for all of your classes.

Students are not required to take more than two final examinations on a single day. If you have three final exams scheduled for a single day or two exams scheduled at the same time, you should email Dean Wolcowitz in the Office of Undergraduate Studies. In the email, you should provide the dates, times, and classes for which you have the conflict. He will work with you to reschedule one of the exams

ADDITIONAL OPPORTUNIES AND PROGRAMS

Seeking Hosts for Admitted Student Overnights

The Office of Undergraduate Admission is looking for Student Ambassadors to host students for one evening in their on campus residence, allowing prospective students to learn more about the university. You are expected to stay with your student, on campus for the duration of their stay. For each night you host you will be paid between $20 to $21 and we will provide tickets or vouchers to sponsored activities on campus that night. This is a great way to show your CWRU pride! For more information and to apply, visit the their website.

Education Abroad Photo Contest

The Office of Education Abroad is holding a photo contest for students who have studied abroad as a CWRU student. The winners of the photo contest will receive cash prizes ranging from $50 to $250. Photos must be submitted online by March 26, 2012. We will accept up to three photos per person. If you would like to enter the contest, please visit their website . Visit the Office of Education Abroad in Tomlinson 143 for more information!

Intersections: SOURCE Symposium & Poster session

Now in its 8th year, Intersections: SOURCE Symposium and Poster Session is where CWRU undergraduates present their research and creative projects. Intersections is an opportunity for the University community and others to see the broad and diverse work that is being done across campus by our outstanding undergraduates. Intersections is a fun and informative celebration featuring bright creative students and supportive faculty mentors.

The deadline to register for Intersections: SOURCE Symposium & Poster session is Friday, March 23. Intersections is Friday, April 20, 10am-3pm in Adelbert Gym.

Important Upcoming Dates

Deadline to complete Incomplete from Fall semester March 30
Deadline for Class Withdrawal (non-first year students) March 30 at 5pm
Deadline to Submit P/NP ballot (non first year students) March 30 at 5pm
Open Registration for Summer Classes Begins April 2
Registration Begins for the Fall April 9
Last Day of Class April 30
Reading Days May 1, 2
Final Exams Begin May 3
Final Exams End May 10
Final Grades Due by 11:00am May12
University Commencement May 20

Click here fore a complete 5 year academic calendar.

UPCOMING CAMPUS EVENTS

Relay For Life

Mark your calendars for Relay for Life 2012!. Relay for Life is an overnight event that brings the CWRU community together to raise money for the fight against cancer. This year's event is scheduled to begin at 1 p.m. on Saturday, April 21 on the Coach Bill Sudeck Track in the North Residential Village Stadium and will conclude at 7 a.m. on Sunday, April 22. In addition to raising $75,000 for the American Cancer Society, this year's Relay will also feature various entertainment options such as carnival games, student group performances, eating contests, dance lessons, a Miss Relay pageant and more! For more information, visit the Relay For Life Website.

Community Hour Programming

Every Friday, 12:30pm - 2pm
Various Events and Locations!

The University Community Hour facilitates student and faculty attendance at campus-wide gatherings and special events, especially those that foster community building at Case Western Reserve University.  For more information, visit the Community Hour homepage.

Support your fellow student athletes

From basketball to swimming to baseball, many of your friends are competing on varsity athletic teams. Show your Spartan spirit and come out and cheer for them! Check out the Athletics web site for a complete listing of schedules.