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February 2012


Academic Related News

Changing An Incomplete Grade

If you received grades of I (incomplete) for any courses from the fall semester, you are expected to make the work up as quickly as possible. The amount of time allowed by a professor for making up an incomplete should be consistent with the length of the your absence(s) in the fall semester. The latest deadline by which work must be completed and grades reported is Friday, March 30.  may be considered by the Deans Committee in the Office of Undergraduate Studies only in cases where there are valid extenuating circumstances and a petition with appropriate supporting documentation (including a letter from the professor) has been submitted prior to March 30. Incompletes not completed by the deadline and for which no extension has been approved, will be converted to F grades.

Completing your SAGES writing portfolio

If you have completed your first seminar and both of your university seminars, you should submit your writing portfolio by the end of January. Visit the SAGES portfolio web site for details on how and when you must submit your portfolio.

Graduating in May 2012? Have you completed Your Grad App?

If you are planning on graduating in May, 2012, there are two things you must look at and complete. (1) the application for graduation and (2) verifying your AA report is showing up as "all satisfied".

  1. Applying for Graduation should take no more than five minutes, however, it is an important process as it allows you to state how you want your name to appear on your diploma and to confirm the degree(s) you will be earning. You will see the Apply for Graduation" option in the academic drop down box in SIS.

    Please note that even if your AA report is not "all satisfied" you still can and should apply for graduation. Once your application is in, we can still work on making sure all requirements are met!

    Deadline for applying for graduation is February 1.
  2. Verifying your AA report is an important step. After you register for your spring classes, please double check your AA report to make sure that everything says "all satisfied". Reasons your AR report may not indicate everything is all satisfied include:

    • Missing writing portfolio- If you have not yet started this process, information on what you need to do to hand in your portfolio can be found here.
    • You have a class exception and you are currently in that class. The exception will not appear is SIS until you have a final grade in the class.
    • You need to submit an AR correction form.
    • You must drop a major or minor
    • There is AP, proficiency or transfer credit that is not posted
    • If you are repeating a course in your final semester, please make sure you have enough hours to graduate. Until the final grade is posted in the repeated class, credit hours from both class attempts are calculated into your overall hours. It is not until you have a final grade in the second class will the credits from the first attempt will be removed. Make sure you will have enough hours once those repeated hours are removed! If you have any questions, please see someone in the UGS Office before the end of the add/drop period.

If your plans have changed and you are no longer planning on graduating in May, please contact the UGS office so your SIS record can be updated to ensure that you can register for the summer and/or fall semester.

Be Prepared: Exam Schedule for Classes with and SI

Plan ahead. If you have not already checked out the dates and times of exams that have an SI.


Need Your Feedback

During the week of February 6, first-year students and seniors will receive an invitation to participate in the National Survey of Student Engagement. The survey is being given to undergraduates at schools across the country, and is designed to query students directly about their educational and interpersonal experiences. Results will help in evaluation of services and programs. The e-mail will come from Dean Jeff Wolcowitz with the subject line, “Case Wants Your Feedback.” Questions about the survey can be directed to the Office of Institutional Research at

Study Abroad Fair

Come grab some dinner and then learn about the diverse study abroad options that CWRU offers! The Office of Education Abroad will be hosting a Study Abroad Fair from on Wednesday, February 8th from 5:30 PM to 7:30 PM in the Leutner Commons dining hall. Fall, Academic Year, and Summer programs will be highlighted, but information will be available on all programs offered by CWRU. To apply to study abroad in 2012, contact Lisa Brown in the Office of Education Abroad at or 216-368-2517. You can also find us on Facebook at Like us to learn of scholarship announcements, giveaways, and more!

Become a Tour Guide or Ambassador for the Office of Admission!

The Office of Undergraduate Admission is hiring students to work as Tour Guides and Student Ambassadors. These positions are crucial to our recruitment efforts. Flexible hours and competitive pay along with an exciting working environment make this a great campus job! If you are interested please contact:

Alexandra DeFries ( for the Tour Guide position

Robin Crotty ( for the Student Ambassador position

SOURCE Information Sessions

Check the SOURCE website for more information and session locations:

All About Finding Undergraduate Research Positions -On & Off Campus; Spring and/or Summer Friday, Feb 10, 4pm - Toepfer Room in Adlebert Hall

Q & A about Summer Research Program Applications
Please come with your questions about any of our campus summer programs or other summer re-search programs! Friday, February 3, 4pm - Toepfer Room in Adlebert Hall

Please check our website for workshops in February (and March) concerning Ethics and Undergraduate Research. Our All About The IRB workshop is especially important to students in the social sciences and nursing who will be conducting research using human subjects.

Looking For Funding for the Summer?!?

Check out the SOURCE website for the deadlines for funding opportunities for on-campus and Cleveland positions.

Get Experienced! Internship and Career Fair

From undecided freshmen to graduate students, the University Career Fair has something for everyone! It is a golden opportunity for students and alumni to find resources for a practicum, internship, co-op, or full-time job. Be sure to bring multiple copies of your resume for employers and dress professionally.

Location: Adelbert Gym
Time: 11 a.m. to 3 p.m.
Audience: All CWRU students and alumni are welcome
Attire: Business professional

Check out the Career Center website for more information in the Career Fair and all of the Pre-Fair Services and Workshops designed to help you be prepared for the fair!

Scholarships available for Second Year, Upperclass Students, and Graduating Women in the College of Arts and Sciences

There are various scholarships and research grants for which second year, upperclass students, and graduating women in the College of Arts and Sciences can apply including

Eva Pancoast Scholarship

In June, 1985, the Board of Trustees of Case Western Reserve University approved the establishment of the Eva L. Pancoast Memorial Fund by which women graduates of The College of Arts and Sciences and/or women students in The School of Graduate Studies at the University might be assisted in extending their education by foreign study or foreign travel, or both, at any time during the twelve months following their graduation, or, in the case of graduate students, in the twelve months following the current academic year.

The amounts of the fellowships vary, but generally range from $1,000-$3,500.  Those who receive awards will be required to submit a brief report of the project after its completion with reasonable documentary evidence of major expenditures.

Applications must be submitted by March 9, 2012 to the Pancoast Fellowships Selection Committee, c/o Lynmarie Hamel, Office of Undergraduate Studies, Sears 357.  All applicants will be informed of decisions as soon as possible, and public recognition will be given at the Honors Assembly for graduating seniors at the end of the semester

The application can be downloaded here.

Peter Witt Scholarship

Are you involved in the community? Do you perform community service work in Cleveland or the greater Cleveland area? Are you interested in city planning or social work? The Peter Witt Scholarship recognizes students in the College of Arts and Science who are active members of their community. The scholarship can provide up to $5000 or more to deserving students to use towards tuition in their third year.

Students usually have above a 3.00 gpa and leadership experience in community service and leadership roles on and off campus.

The application can be downloaded hereThe due date is March 9, 2012

FUN Summer Jobs on Campus!

New Student and Parent Programs is always on the lookout for energetic, enthusiastic students who want to share the CWRU experience with new students and parents. Below is a list of available staff positions. Applications are now available for all positions!


    International student ambassadors are asked to serve as representatives of the Case Western Reserve University Orientation program. Ambassadors work with international students in small groups and guide them through their transition at CWRU.

    Orientation leaders serve as representatives of the Case Western Reserve University Orientation program. Leaders work with new students in small groups and guide them through their transition at Case. They work in teams to assist with the facilitation of all Summer Orientation and Welcome Days activities.

    Students who have served as an orientation leader may apply to become a Case Venture leader. Leaders are responsible for guiding a group of students on one of the ventures that happen each summer.

Important Upcoming Dates

Mid Term Grades Due March 12
Spring Break March 12-16
Deadline to complete Incomplete from Fall semester March 30
Deadline for Class Withdrawal (non-first year students) March 30 at 5pm
Deadline to Submit P/NP ballot (non first year students) March 30 at 5pm
Open Registration for Summer Classes Begins April 2
Registration Begins for the Fall April 9
Last Day of Class April 30
Reading Days May 1, 2
Final Exams Begin May 3
Final Exams End May 10
Final Grades Due by 11:00am May12
University Commencement May 20

Click here fore a complete 5 year academic calendar.


The Annual Wittke/Jackson Lecture

Enjoy lunch with the 2011 Wittke and Jackson Award Winners.

Wittke Award Winners: Brian Metrovich and Benie Jim
Jackson Award Winners: Jim Bader and Erin Lake

Friday, February 3 at 12:30 in Nord 310

Jackson Award for Excellence in Undergraduate Mentoring

The Jackson Award celebrates those who have guided a student in their academic and career paths; fostered the student's long-term personal development; challenged the student to reflect, explore and grow as an individual; and supported and/or facilitated the student's goals and life choices.

The winners of the 2011 J. Bruce Jackson Award were Jim Bader from Biology and Erin Lake from Physical Education

Nominate a a faculty or staff member who has really made an made an impact on you or helped your achieve you academic goals.

Wittke Award for Excellence In Undergraduate Teaching

The Wittke Award is presented each year to two Case Western Reserve University faculty members who have demonstrated excellence in undergraduate teaching. To nominate your favorite professor, click here.

The Carl F. Wittke Award was established in 1971 in honor of Carl Wittke, a former faculty member, dean, and vice president of Western Reserve University. The Wittke Award is presented each year to two Case Western Reserve University faculty members who have demonstrated excellence in undergraduate teaching

The winners of the 2011 Carl F. Wittke Award for Excellence in Undergraduate Teaching were Brian Metrovich from Civil Engineering and Bernie Jim from SAGES.

Nominate a a faculty member who has really made an made an impact on you or helped your achieve you academic goals.

Annual Faculty/Staff vs. Student Basketball Game

Friday, February 10 

Horsburgh Gym


Come cheer on your favorite professors and classmates as they go head-to-head in a spirited athletic competition!  The faculty will be looking to avenge their 74-59 loss from last year. Get more information and to see picture highlights from 2011, visit the Share the Vision web site.

Community Hour Programming

Every Friday, 12:30pm - 2pm

Various Events and Locations!

The University Community Hour facilitates student and faculty attendance at campus-wide gatherings and special events, especially those that foster community building at Case Western Reserve University.  For more information, visit the Community Hour homepage.

Support your fellow student athletes

From basketball to swimming to baseball, many of your friends are competing on varsity athletic teams. Show your Spartan spirit and come out and cheer for them! Check out the Athletics web site for a complete listing of schedules.

Requesting Class Exceptions

Use a Special Request (Petition) form for special exception to a regulation or curriculum requirement.