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September 2011


Academic Related News

Add/Drop and Late Registration Information

As you know the last day of add/drop is Friday, September 9. If for some reason you are not registered because of a financial hold that you are still working out or because you need permission for a course, you must see one of the deans in the Undergraduate Studies Office about an extension by the end of the day on September 9.  To be allowed to register or make late changes next week, we will expect that you have been attending the class(es) and that you have been placed on our extension list by September 9.

SAGES University Seminar Changes

As you may already know, there were some changes made to the university seminar requirements within SAGES. In the past, if you took a thematic first seminar (FSNA, FSSO or FSSY), you could not take a university seminar from the same thematic group. That rule has now changed. No matter which first seminar you take, you can take any of the university seminars. What remains the same is that your two university seminars must still come from different thematic groups.

For example:  If your first seminar is FSNA, your two university seminars can now be a USNA and either a USSY or USSO.  In the past, you could not take a USNA class.

You will be able to see this change reflected on your AA report in SIS in the next few weeks. If you have any questions on this policy change, please contact your advisor or someone in he UGS office.

Changes to P/NP Policy

There have been some changes to the P/NP Policy, including the last day to complete the P/NP ballot online and some terms and conditions for using the P/NP option. The changes and comments are highlighted in red.


Undergraduate students (degree candidates and non-degree students enrolled at the undergraduate level), other than students participating in the Pre-College Scholars program, may elect to take one course each fall and spring semester on a Pass/No Pass grading basis, provided they remain enrolled in at least 3 semester hours of courses for regular evaluative grades.  (You used to have to be enrolled in at least 12 hours and be in academic good you only need to have at least one other 3-credit hour class for which you are getting an evaluative grade and you do not need to be in good standing). Enrollment in courses that are graded on a Pass/No Pass basis (e.g., PHED 55A) does not preclude a student's use of the Pass/No Pass option in another courses taken that same term. The Pass/No Pass option is not available during the summer session or to undergraduate degree candidates enrolled at the graduate or professional levels through the IGS program or Senior Year in Professional Studies.

Instructors are not notified of a student's use of this option. They submit evaluative grades for all students and these are converted to Pass/No Pass in the Registrar's Office. Courses elected on a Pass/No Pass basis and completed with a grade of D or higher will be entered with the grade P on the student’s transcript. Courses taken Pass/No Pass for which a grade of F is earned will have NP entered on the transcript. Students who earn a P grade will earn credit for the course, while those who earn NP will not. Grades of P and NP are not included in computing the grade point average.

Students may submit an on-line Pass/No Pass Option form at any time in the fall or spring semester after the end of the drop/add period and before 5:00 p.m. on the day of the course withdrawal deadline for that semester (currently the 11th Friday of the semester for upperclass students, including new transfer students; and the last day of classes for first year students). (The old policy was that upperclass students had until the last day of class to submit a ballot. Now the deadline is the Friday of the 11th week of class...the same day as the last day to withdraw from a class. This year the deadline is November 11.)

Use of the Pass/No Pass option is subject to the following restrictions:

  1. All courses to be counted toward major, minor, or SAGES/general education/core requirements must be taken for regular evaluative grades. If a student opts for the Pass/No Pass option in a course, that course will not be counted toward any of these requirements.  (In the past  you could not P/NP a course that was required for a major or minor requirement or SAGES requirement.  So that meant, for example,  if you were a biology major, you could not P/NP o-chem no matter what because it is a required course for biology.  Under the current policy, you can now P/NP o-chem BUT it can't count toward the major.  You will need to take it again for an evaluative grade in order to count if for the major).
  2. Students majoring in any Weatherhead School of Management major (accounting or management) may not use the Pass/No Pass option for any Weatherhead School of Management courses (ACCT, BAFI, BLAW, ENTP, LHRP, MGMT, MIDS, MKMR, OPMT, ORBH, OPRE, PLCY), either required or elective.
  3. The Pass/No Pass Option cannot be used for courses that are being repeated.
  4. A decision to use the Pass/No Pass option is irrevocable unless the student needs that course to complete requirements for a major or minor declared in a subsequent semester. In that event, the student may request that the Office of Undergraduate Studies reveal the grade on the transcript at the start of the student's final term at Case Western Reserve University.

If you have any questions about this policy, please see someone in the UGS Office.

Information for January 2012 Graduates

If you are planning on graduating in January, 2012, please double check your AA report to make sure that everything says "all satisfied". Any changes to your schedule must be completed by Friday, September 9, the last day to add a class! If you need more time to add/change a class, you must see someone in the UGS office to get on the extension list for registration. (Examples of when to get on the extension list: a hold on your account preventing our from registering or still trying to work out your capstone project). If you do have a hold on your account and cannot register this week, you will only be able to register for the class the following week if you have been attending classes all along and you have a letter from the instructor indicating you have been attending and it is OK to register late.

Other reasons your AR report may not indicate everything is all satisfied include:

  • Missing writing portfolio- If you have not yet started this process, information on what you need to do to hand in your portfolio can be found here.
  • You have a class exception and you are currently in that class. The exception will not appear is SIS until you have a final grade in the class.
  • You need to submit an AR correction form.

If your plans have changed and you are no longer planning on graduating in January,please contact the UGS office so your SIS record can be updated to ensure that you can register for the spring semester.

Have you applied for January 2012 Graduation?

The deadline to apply for January 2011 graduation is October 1. The application is in SIS. Under the "other academics" drop down box, select "Apply for Graduation" and complete the application.


Remember students can take up to 19 hours without needing an overload. While the normal course load for students is still 15-18 hours, you are able to enroll in up to 19 hours. However, before you start enrolling in that many hours, I would urge you to ask yourself do I really need that extra course? Could I be spending time doing community service, volunteer work, research, etc., that I will not have time to do if I am taking 19 hours.

To register for 20-21 hours, you must have at least a 3.200 cumulative gpa. To register for 22 or 23 hours, a minimum of average of 3.50 is required. Any schedule of more than 19 hours require's dean's approval.

If you meet the requirements to overload and you want to add a class, you can email Dean DiIulio (students A-G), Dean Hamel (students H-O) or Dean Butler (students P-Z) your request. Please include how many hours you are requesting, the class that you want to add and why. We may be able to approve your request online.

Did you take classes off-campus this summer?

If you took classes off-campus this summer, please remember to have an official transcript sent to the UGS office so we can post your transfer credit. It can be mailed to

Office of Undergraduate Studies
10900 Euclid Ave
Sears 357
Cleveland, OH 44106

You can also drop off a copy to the office as long as it is in the original sealed envelope.

Retaining Your Scholarship

As you are planning your courses for the semester, keep in mind the retention standards for your scholarship. There is both a gpa AND credit hour requirement. The retention standards for merit based (Full tuition, Trustee's, President's, Provost's and other merit based scholarships) scholarships are different from the first year.

At the end of each academic year (June), the records of all scholarship recipients are reviewed. To have a scholarship renewed for the following academic year, a recipient is expected to satisfy two requirements:

  1. A minimum number of hours earned after enrolling at Case. The requirement is 54 hours by the end of the second year and 84 hours by the end of the third year. This does not include AP/IB/transfer or Pre-College Scholar credit earned prior to enrollment at Case.
  2. A minimum cumulative scholarship gpa of 3.00. If you have used the repeat option remember your scholarship gpa will include both grades;your cumulative gpa does not include both grades.

If you have a Provost's Special Scholarship, you must maintain academic good standing.

Please plan your schedule accordingly so you are not scrambling in the spring semester to take 37 hours because you will not meet the credit hour requirement at the end of the academic year!


How To Find Undergraduate Research and Creative Endeavors

The SOURCE Office will be hosting multiple sessions on how to find Undergraduate Research and Creative Endeavors.

Tuesday Sept. 6 3 p.m.
Wednesday Sept. 14 9:30 a.m.
Monday Sept. 19 4 p.m.
Thursday Sept. 29 4 p.m.

Please visit the SOURCE website for updates on locations and to register.

Study Abroad: Meet Representatives from Various Programs

Study abroad opportunities at Case span five continents. Study abroad offers you the opportunity to immerse yourself in another culture and university, as well as participate in internships and community service in a variety of fields, including business, engineering, policy development, and health education.

If you are interested in studying abroad, you should attend the International and Study Abroad Fair on Thursday, September 8 from 1-4pn in Tomlinson 1st floor. There will be representatives from 30 different programs who who will be able to answer all of your questions

NOTE: Study abroad will be re-locating to the the Office of International Affairs (1st floor Tomlinson Hall) as of September 8. It will no longer be located in the Office of Undergraduate Studies. All study abroad inquiries should be directed there.

Annual Work Study Job Fair

Earn While You Learn! All students with Federal Work Study awards are invited to attend the annual job fair to learn about employment opportunities on and off campus. After the fair, students may view available jobs online

Before students may begin working, they must complete the following paperwork:

  • Employment Application
  • Ohio Employees Withholding Certificate or Ohio Employee’s Statement of Residency in a Reciprocity State
  • Form W-4, Employee’s Withholding Allowance Certificate
  • From I-9, Employment Eligibility Allowance Certificate (This form requires two forms of identification

Originals of the forms must be presented to the Office of Student Employment.) The paperwork and information on the required forms of identification are mailed to all Federal Work Study recipients in August by the Office of Student Employment.

Become a Civic Engagement Scholar!

The Civic Engagement Scholars Program

This program began in August 2010 and reflects Case Western Reserve University's commitment to the local community and to the value of active citizenship. Student civic engagement scholars will be awarded certificates by President Snyder at a special recognition ceremony late in the spring semester. Their experiences and recommendations will be part of a formal year-end review of the pilot program.

Civic engagement scholars serve at nonprofit organizations and local schools in the cities of Cleveland and East Cleveland. They also participate in seminars and workshops to learn more about community issues, build civic identity and understand their role in the world. Civic engagement scholars select one local organization or school as their primary partner site. Additional hours can be accrued through participation in service days such as Case for Community Day or through participation in approved service projects such as those sponsored by student organizations, Greek Life, residence halls and sanctioned Alternative Break trips.

Applications are online until September 15 and more information is available on the website

Women in Leadership Week (WIL)

WIL Week consists of a number of events for everyone on campus, but particularly for women students to help them develop their leadership skills. The events scheduled so far are as follows:

  • The Game of Life, Tuesday September 27th at the Spot, 9pm (this is sponsored by Mistletoe and all students are welcome. Free food will be provided).
  • Networking event for students to meet with employers, alumni and CWRU faculty/staff, Thursday, September 29th (Alumni House. By invite only. Contact Kristen McLaughlin to request an invitation).
  • Panel discussion: Gain advice on developing leadership from employers, Friday, September 30th in the Spartan Room in Thwing, noon. Free food will be provided and all CWRU students, staff and faculty are invited. Registration is required. Contact Genine Apidone for registration information.

ESS Thursday Workshop Series

Educational Services for Students (ESS) is conducting a series of workshops to enhance students' academic skills. By attending these workshops students will learn ways to be more effective and efficient learners.

You can register for a workshop no later than 5 p.m. the day before the workshop. All workshops will be held on Thursdays from 12 noon to 1 p.m. in the ESS Electronic Learning Center (464 Sears Building). These workshops are available on a first-come, first-served basis. If you have questions, please contact Rhonda Moore or call 216.368.3790.

Example workshops include:

Presentation Skills
Time Management Skills and many other topics. For a complete list of topics and dates, please visit the ESS website.

Important Upcoming Dates

First Day of Class September 29
Labor Day Holiday- No Class September 5
End of add/drop September 9
Fall Break October 24-25
Deadline for completing incompletes from spring November 11
Deadline for Class Withdrawal November 11
Last Day to Submit Pass/No Pass by 5pm (online form) for upperclass students, including new first semester transfer students) November 11
Registration for Spring 2011 Begins November 14
Thanksgiving Break November 24-25
Last Day to Submit Pass/No Pass by 5pm (online form) for first year students (not including new transfer students) December 9
Last Day of Classes December 9
Reading Days December 12, 16
Final Exams Begin December 13
Final Exams End December 21
Final Grades Due December 23
Fall Awarding of Degrees January 20, 2012

Click here fore a complete 5 year academic calendar.


Fall Leadership Conference

The Fall Leadership Conference will be on Saturday, October 1 from 9:30am - 1:30pm in Nord and Sears.  Faculty and staff from across the University will be presenting sessions focused on personal development and organizational leadership.  Registration for the conference will open soon.  Any questions can be emailed to Melanie Scanlon, Assistant Director for Leadership and Conference Chair.

Family Weekend

Family Weekend provides a fun, unique and memorable opportunity for Case students to share campus life with their families. Choose from events that connect families with faculty and staff, excursions to the surrounding community, and on-campus entertainment for the entire family! Registration is now open.

Support Your Fellow Student Athletes

From football to soccer to volleyball, many of your friends are competing on varsity athletic teams. Show your Spartan spirit and come out and cheer for them! Check out the Athletics web site for a complete listing of schedules.

University Community Hour

The University Community Hour is scheduled every Friday during the fall and spring semesters from 12:30 to 2 p.m. No required academic activities of any type may be scheduled during this period. The University Community Hour facilitates student and faculty attendance at campus-wide gatherings and special events, especially those that foster community building at Case Western Reserve University. See the schedule for more information on topics and locations.

Public Affairs Discussion Groups

The Center for Policy Studies at Case hosts a public affairs discussion group Friday's at 12:30 pm in the Inamori Center in Crawford Room 9 (basement). Discussions run the gamut of topics from medical issues to the environment to the courts. The discussion this week is on Finding a Cure: The Case for Regulation and Oversight of Electronic Health Record Systems.

This is a great way to learn about issues that are of interest to you as you move forward in your college and professional career as well as to meet other people interested in similar topics.

For more information about these and other Center for Policy Studies programs, please visit the Center for Policy Studies web site.

Requesting Class Exceptions

Use a Special Request (Petition) form for special exception to a regulation or curriculum requirement.