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September 2012


Academic Related News

Add/Drop and Late Registration Information

As you know the last day of add/drop is Friday, September 7. If for some reason you are not registered because of a financial hold that you are still working out or because you need permission for a course, you must see one of the deans in the Undergraduate Studies Office about an extension by the end of the day on September 7.  To be allowed to register or make late changes next week, we will expect that you have been attending the class and that you have been in contact with the UGS office prior to September 7.


Remember students can take up to 19 hours without needing an overload. While the normal course load for students is still 15-18 hours, you are able to enroll in up to 19 hours. However, before you start enrolling in that many hours, we would urge you to ask yourself do I really need that extra course? Could I be spending time doing community service, volunteer work, research, etc., that I will not have time to do if I am taking 19 hours.

To register for 20-21 hours, you must have at least a 3.200 cumulative gpa. To register for 22 or 23 hours, a minimum of average of 3.50 is required. Any schedule of more than 19 hours require's dean's approval.

If you meet the requirements to overload and you want to add a class, you can email Dean DiIulio (students A-G), Dean Hamel (students H-O) or Dean Butler (students P-Z) your request. Please include how many hours you are requesting, the class that you want to add and why. We may be able to approve your request online.

Declaring a Major 

A new policy establishing a deadline for declaring a major was approved at the end of the spring 2012 semester. Students must declare a majore before registering for their 5th semester. The full policy is below.

Students who enroll at Case Western Reserve University as first-year students are expected to declare a major before registering for classes for their fifth semester of enrollment. Transfer students are expected to declare a major before registering for their third semester at Case Western Reserve. Beyond that point, students who have not declared a major will have a registration hold placed on their accounts until they have done so.

Those who will have earned fewer than 60 credit-hours (including transfer, AP, IB, and proficiency credit) by the end of the fourth semester for students who started as first-year students, or by the end of their second semester for transfer students, may request that a dean in Undergraduate Studies allow them to register for the next semester by lifting the registration hold. Students may later change their majors should their academic interests change.

A choice or change of major or minor is not recorded for any student until the major or minor declaration form, bearing the signature of the student, the name of the advisor, and the signature of the academic representative for the major or minor, has been completed and submitted tot he Office of Undergraduate Studies, 357 Sears Bldg.

Information for January 2013 Graduates

The deadline to apply for January 2013 graduation is October 1. The application is in SIS. Under the "other academics" drop down box, select "Apply for Graduation" and complete the application.

If you are planning on graduating in January, 2013, please double check your AA report to make sure that everything says "all satisfied". Any changes to your schedule must be completed by Friday, September 7, the last day to add a class! If you need more time to add/change a class, you must see someone in the UGS office prior to Spetember 7.

Reasons your AR report may not indicate everything is all satisfied include:

  • Missing writing portfolio- If you have not yet started this process, information on what you need to do to hand in your portfolio can be found here.
  • You have a class exception/substitution and you are currently in that class. The exception will not appear is SIS until you have a final grade in the class. Or you have not yet submitted an AA correction form for a substituion
  • You need to submit an AR correction form.

IMPORTANT: If you are repeating a class for which you already have credit, please make sure that you will have earned enough hours to graduate. When you repeat a class, until a final grade is posted, the hours for BOTH courses will appear in your total hours. Once the repeat process is run and the first iteration of the course is no longer getting credit, your total hours will decrease. Make sure you have sufficient hours once that credit is removed. If you have any questions, please see your advisor or someone in the UGS Office.

If your plans have changed and you are no longer planning on graduating in January,please contact the UGS office so your SIS record can be updated to ensure that you can register for the spring semester.

Did you take classes off-campus this summer?

If you took classes off-campus this summer, please remember to have an official transcript sent to the UGS office so we can post your transfer credit. It can be mailed to

Office of Undergraduate Studies
10900 Euclid Ave
Sears 357
Cleveland, OH 44106

You can also drop off a copy to the office as long as it is in the original sealed envelope.


Prepare for Co-op: junior Year Engineering Students

Start to plan and prepare for your spring/summer 2013 co-op experience. Attend an Orientation Meeting to learn what your next steps are, and how the Co-op Staff will assist you through the process.

Thursday August 30 11:30
Friday August 31 12:30
Thursday Sept. 6 11:30
Friday Sept. 7 12:30

Meetings are in Nord 410, snacks are provided, and you need to attend just one of these meetings.

ELP Mentors Needed!

The ELP Mentoring Program is coordinated by the Student Leadership Journey Council. The program provides ELPers with more opportunities to develop a foundation of leadership and allows mentors to leave their mark on the Case Western Reserve University community by developing a valuable connection with its newest members.

What is an ELP Mentor?

An ELP Mentor is:

  • A Role Model that will share his or her own experiences, relationships and knowledge. The mentor's personal leadership network will assist the participant in building the foundation of his or her own network.
  • A Reference that will assist in guiding the participant through the many possibilities that the Case leadership community has to offer.
  • An Advisor that will challenge his or her participant to create a personal leadership journey. As the participant embarks on this leadership journey, the mentor will be there to support and provide feedback that is both positive and productive.
  • A Friend and confidant who builds a trusting relationship through mutual experiences and quality time spent together.

Apply to become an ELP Mentor. Applications due Sept. 5.

International Study Abroad Fair

The Center for International Affairs will be hosting its annual International and Study Abroad Fair on Friday, September 7th from 10:30 AM to 2:00 PM on the Case Quad.

All students are invited to learn about the various study abroad opportunities and international organizations on campus.   During community hour, there will be live drumming and ice cream.  It’s not too late to participate in a Spring semester or Winter Break study abroad program, and it’s never too late to learn about the international scene on campus!

(Rain site:  Tomlinson lobby)

Become a Civic Engagement Scholar!

The Civic Engagement Scholars Program

This program began in August 2010 and reflects Case Western Reserve University's commitment to the local community and to the value of active citizenship. Student civic engagement scholars will be awarded certificates by President Snyder at a special recognition ceremony late in the spring semester. Their experiences and recommendations will be part of a formal year-end review of the pilot program.

Civic engagement scholars serve at nonprofit organizations and local schools in the cities of Cleveland and East Cleveland. They also participate in seminars and workshops to learn more about community issues, build civic identity and understand their role in the world. Civic engagement scholars select one local organization or school as their primary partner site. Additional hours can be accrued through participation in service days such as Case for Community Day or through participation in approved service projects such as those sponsored by student organizations, Greek Life, residence halls and sanctioned Alternative Break trips.

Applications are online until September 12 and more information is available on the website

Important Upcoming Dates

First Day of Class August 27
Labor Day Holiday- No Class September 3
End of add/drop September 7
Fall Break October 22-23
Deadline for completing incompletes from spring November 9
Deadline for Class Withdrawal (non- first year) November 9
Last Day to Submit Pass/No Pass by 5pm (online form) for upperclass students, including new first semester transfer students) November 9
Registration for Spring 2013 Begins November 12
Thanksgiving Break November 22-23
Last Day to Submit Pass/No Pass by 5pm (online form) for first year students (not including new transfer students) December 7
Last Day of Classes December 7
Reading Days December 10, 14
Final Exams Begin December 11
Final Exams End December 19
Final Grades Due December 21
Fall Awarding of Degrees January 18, 2013

Click here fore a complete 5 year academic calendar.


All-Campus Community Hour Barbeque

Begin your Labor Day Weekend celebration early and celebrate school spirit! Enjoy a traditional barbeque menu as well as music and entertainment. Students on the meal contract may use a swipe. All other students and faculty and staff can use Case Cash or cash to purchase meal bracelets for $6.50. Meet the football team and enjoy juggling and games including bocce, corn hole, and frisbees. Free popcorn and cotton candy, give-aways, and prizes.

Date: Friday, August 31, 2012

Time: 12:30 p.m. to 2:00 p.m.

Location: Case Quad

Homecoming and Family Weekend

For the first time, Alumni WeekendFamily Weekend and Homecoming will occur during the same time, offering an array of programs under the new alias, Homecoming: A Celebration of Alumni, Families and Students.

The weekend includes approximately 100 unique events, designed to engage all of our participants. Alumni can enjoy the popular All Alumni Luncheon and lots of great reunion activities. Family members can celebrate the weekend with a presidential reception in their honor, then explore all that campus has to offer. Students can march together in the Homecoming parade and cheer on their friends at the Powder Puff Football Game. Best of all, many events are open to everyone—including the THINK Forum series, the Spartan Tailgate and the Homecoming concert featuring a nationally-known artist!

Register by September 21

Support Your Fellow Student Athletes

From football to soccer to volleyball, many of your friends are competing on varsity athletic teams. Show your Spartan spirit and come out and cheer for them! Check out the Athletics web site for a complete listing of schedules.

University Community Hour

The University Community Hour is scheduled every Friday during the fall and spring semesters from 12:30 to 2 p.m. No required academic activities of any type may be scheduled during this period. The University Community Hour facilitates student and faculty attendance at campus-wide gatherings and special events, especially those that foster community building at Case Western Reserve University. See the schedule for more information on topics and locations.

Public Affairs Discussion Groups

The Center for Policy Studies at Case hosts a public affairs discussion group Friday's at 12:30 pm in the Inamori Center in Crawford Room 9 (basement). Discussions run the gamut of topics from medical issues to the environment to the courts. The discussion this week is on Finding a Cure: The Case for Regulation and Oversight of Electronic Health Record Systems.

This is a great way to learn about issues that are of interest to you as you move forward in your college and professional career as well as to meet other people interested in similar topics.

For more information about these and other Center for Policy Studies programs, please visit the Center for Policy Studies web site.

Requesting Class Exceptions

Use a Special Request (Petition) form for special exception to a regulation or curriculum requirement.