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Office of Undergraduate Studies

Academic Standing Policy

Academic Standing Policy

Good academic standing and academic probation

Academic standing comprises two elements: credit hours earned at CWRU and grade point average (GPA). To maintain good academic standing at the end of the first semester of full-time enrollment (enrollment in at least 12 credit hours at the end of the drop/add period), first semester transfer students must earn at least nine credit hours with a 2.0 GPA. In all subsequent semesters, students must earn at least 12 credit hours with a 2.0 GPA.

Students who do not meet the minimum requirements for good academic standing will be placed on academic probation at the end of the semester. While on academic probation students may not:

  1. Take classes as a transient student at another institution unless given dean’s permission in advance.
  2. Represent the university in intercollegiate activities.
  3. Hold an elective or appointive office or committee chair position in any campus organization.

Academic separation

Students on academic probation who fail to return to good standing at the end of the subsequent semester are eligible for separation for at least two academic sessions, including the summer session. 

First semester transfer students who earn fewer than nine credit hours and less than a 1.0 GPA will be eligible for academic separation without first being placed on academic probation. Beyond the first semester, a student is eligible for separation without a semester of probation for either of the following reasons:

  1. The student’s semester grade point average is less than 1.0.
  2. The student has not earned at least nine credit hours in that semester.

Students who are eligible for academic separation will be asked to prepare a statement explaining the difficulties that interfered with their ability to earn a satisfactory academic record. The Academic Standing Board will decide to separate the student, or to place

the student on academic probation or continued academic probation, based upon a review of the student’s statement and academic record. A student who is academically separated can be considered for re-enrollment after the period of separation by petition to the Office of Undergraduate Studies.

Ineligible to register

Students will be declared "ineligible to register" when they have Incomplete grades which if averaged as "F" make them eligible for academic separation. Such students will be required to finish the incomplete courses with grades that justify their retention before they will be permitted to enroll in the subsequent term.

Students who were previously separated

A student who has been readmitted from academic separation will be held to the same academic standards as outlined above (e.g. a full-time student who earns fewer than 12 credit hours with a GPA between 1.0 and 2.0 will be placed on academic probation). A second academic separation under the above standards will ordinarily be permanent.

Part-time students

A student who registers for a part-time semester will be in good academic standing if he or she earns a semester GPA of at least 2.0. A student who fails to meet this GPA standard will be placed on academic probation. Part-time students are not eligible for academic separation without already being on academic probation, but become eligible for academic separation if they fail to earn good academic standing for two consecutive semesters.

A full-time student placed on probation who subsequently enrolls as a part-time student will not be reviewed for further academic action until she or he has completed sufficient semesters to total at least 12 attempted credit hours. At that time, the student will be reviewed on the basis of a composite of those semesters. Similarly, a student who goes on academic probation as a part-time student will not be reviewed for further academic action until she or he has completed sufficient semesters to total at least the number of credit hours attempted in the semester for which the student was placed on academic probation. At that time, the student will be reviewed on the basis of a composite of those semesters and will be expected to have earned at least the number of credit hours attempted in the semester for which she or he was placed on academic probation.

Summer enrollment at CWRU

Students will not be reviewed for academic action at the end of the summer term except in the following two situations:

  1. A student on academic probation as of the end of the spring semester will be returned to good academic standing at the end of the summer term if she or he has completed at least six credit hours at CWRU with a summer GPA of at least 2.0.
  2. Nursing students who enroll for a full course load (at least 12 credit hours) that includes the capstone course during the summer term will be reviewed according to the standards of a regular fall or spring semester.