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Faculty: Getting Blackboard Ready for the Semester

Is your Blackboard site ready for the new semester? Click on any of the situations below to get your Blackboard site ready!

Creating a Blackboard site is quick and easy. Here's what to do:

  1. Log-in to blackboard.case.edu
  2. From the top of the page, click on the Blackboard Wizard tab.
  3. From the Wizard side menu, click on Add a New Blackboard Site.
  4. Select the semester for your course, then click Next
  5. Select the course you want to create the site for, then click Next. Note: If you are teaching multiple sections, the section numbers are listed to help you distinguish between sections.
  6. Optionally, enter in a title for your site then click Next. This is a great way to tell your sites apart! We recommend entering something like "Spring 2016" or "Thursday 2016" as the title.
  7. Optionally, change the Course ID for your site then click Next. Generally, it's ok to skip this and proceed to the next step.
  8. Confirm that your details look correct, then click Create Site.

That's it! The Blackboard Wizard will create your Blackboard site and will add any students who have enrolled in the course via SIS. You can now log-in to blackboard.case.edu and start creating your site!


Here's a video tutorial for the above process:

Reusing a Blackboard site is a quick and easy two-step process. First, you must create the new site. Second, you can copy any materials from your existing site into your new site. This process helps preserve student data and helps keep everything neat. Here's what to do:

Part One: Create a New Site

  1. Log-in to blackboard.case.edu
  2. From the top of the page, click on the Blackboard Wizard tab.
  3. From the Wizard side menu, click on Add a New Blackboard Site.
  4. Select the semester for your course, then click Next
  5. Select the course you want to create the site for, then click NextNote: If you are teaching multiple sections, the section numbers are listed to help you distinguish between sections.
  6. Optionally, enter in a title for your site then click Next. This is a great way to tell your sites apart! We recommend entering something like "Spring 2016" or "Thursday 2016" as the title.
  7. Optionally, change the Course ID for your site then click Next. Generally, it's ok to skip this and proceed to the next step.
  8. Confirm that your details look correct, then click Create Site.

Part Two: Perform a Course Copy

  1. Log-in to blackboard.case.edu
  2. Enter into your original Blackboard site.
  3. From the Control Panel, select Packages and Utilities then Course Copy.
  4. Click on the Browse... button, which will launch a pop-up window.
  5. Locate your newly created site, then select the button to the left of its name.
  6. Click Submit on the pop-up window.
  7. Back on the main Course Copy page, use the check boxes to select the materials to copy. Note: Do not select the option to copy enrollments.
    1. If you are copying over any Blackboard tests, make sure you also select Grade Center Columns and Settings.
    2. If you want to copy over Discussion Boards, we recommend not copying any starter posts.
  8. Click Submit to start the copy process.

You should receive a confirmation email when the copy process is complete. Luckily, this is a rather quick process and shouldn't take more than 10 minutes. You will now have a freshly created site with the new semester's students enrolled and the materials that you've previously used to teach this course.


Here's a video for the above process:

Welcome to the University! Blackboard is a great way to organize course materials, share information with your students, and keep them engaged outside of the classroom. Generally, students appreciate you using it and love having their materials and grades so easily accessible. 

Here at CWRU, we leave the choice up to you about whether or not to use Blackboard. If you decide to use Blackboard, you will need to create your site. In order to complete this process, you will need to be listed as the Instructor of Record in SIS. You can work with your department and the Registrar's office to make sure this has been done. Once that has been confirmed, here's what to do:

  1. Log-in to blackboard.case.edu
  2. From the top of the page, click on the Blackboard Wizard tab.
  3. From the Wizard side menu, click on Add a New Blackboard Site.
  4. Select the semester for your course, then click Next
  5. Select the course you want to create the site for, then click Next. Note: If you are teaching multiple sections, the section numbers are listed to help you distinguish between sections.
  6. Optionally, enter in a title for your site then click Next. This is a great way to tell your sites apart! We recommend entering something like "Spring 2016" or "Thursday 2016" as the title.
  7. Optionally, change the Course ID for your site then click Next. Generally, it's ok to skip this and proceed to the next step.
  8. Confirm that your details look correct, then click Create Site.

That's it! The Blackboard Wizard will create your Blackboard site and will add any students who have enrolled in the course via SIS. You can now log-in to blackboard.case.edu and start creating your site!


Here's a video tutorial for the above process:

Beginning in Fall 2015, we made a change to how the Blackboard Wizard operates. Previously, you could reuse sites by removing a section of users and enrolling the new section into the same Blackboard site. This functionality has been replaced with a two-step process. First, you must create the new site. Second, you can copy any materials from your existing site into your new site. This process helps preserve student data and helps keep everything neat. Here's what to do:

Part One: Create a New Site

  1. Log-in to blackboard.case.edu
  2. From the top of the page, click on the Blackboard Wizard tab.
  3. From the Wizard side menu, click on Add a New Blackboard Site.
  4. Select the semester for your course, then click Next
  5. Select the course you want to create the site for, then click NextNote: If you are teaching multiple sections, the section numbers are listed to help you distinguish between sections.
  6. Optionally, enter in a title for your site then click Next. This is a great way to tell your sites apart! We recommend entering something like "Spring 2016" or "Thursday 2016" as the title.
  7. Optionally, change the Course ID for your site then click Next. Generally, it's ok to skip this and proceed to the next step.
  8. Confirm that your details look correct, then click Create Site.

Part Two: Perform a Course Copy

  1. Log-in to blackboard.case.edu
  2. Enter into your original Blackboard site.
  3. From the Control Panel, select Packages and Utilities then Course Copy.
  4. Click on the Browse... button, which will launch a pop-up window.
  5. Locate your newly created site, then select the button to the left of its name.
  6. Click Submit on the pop-up window.
  7. Back on the main Course Copy page, use the check boxes to select the materials to copy. Note: Do not select the option to copy enrollments.
    1. If you are copying over any Blackboard tests, make sure you also select Grade Center Columns and Settings.
    2. If you want to copy over Discussion Boards, we recommend not copying any starter posts.
  8. Click Submit to start the copy process.

You should receive a confirmation email when the copy process is complete. Luckily, this is a rather quick process and shouldn't take more than 10 minutes. You will now have a freshly created site with the new semester's students enrolled and the materials that you've previously used to teach this course.


Here's a video for the above process:

Adding other users to your site is simple to do-- just make sure you have their CWRU Network IDs (i.e. abc123). Here's what to do:

  1. Log-in to blackboard.case.edu
  2. From the top of the page, click on the Blackboard Wizard tab.
  3. From the Wizard side menu, click on Add Users to a Site.
  4. Select your course, then click Next.
  5. Select Individuals, then click Next.
  6. Enter in the CWRU Network ID for the user into the Network ID box.
  7. Select a role for the user.
  8. Click Add Users.

Your user has been added to your site! They can now log-in to Blackboard and access your site as the role you have assigned.


Here's a video showing the above process:

 

 

Adding other sections into your site is simple to do with the Blackboard Wizard! Here's what to do:

  1. Log-in to blackboard.case.edu
  2. From the top of the page, click on the Blackboard Wizard tab.
  3. From the Wizard side menu, click on Add Users to a Site.
  4. Select your course, then click Next.
  5. Select Course Sections, then click Next.
  6. Select the section to enroll, then click Next.
  7. Confirm your selection, then click Add Course Sections to this Site.

Your section has been added to your site! Any enrolled students can now log-in to Blackboard and access your site as the role you have assigned.

If you want to enroll another instructor's section of students into your site, they will need to complete this process. Just make sure that you have added them as an Instructor in your Blackboard site so they see the course listed in the Blackboard Wizard.


Here's a video showing the above process:

 

 

Adding a guest to your Blackboard site is a great way to give someone who is not a student in the course access to your content. Guests do no see grades or things like Discussion Boards, but can see posted materials that you give them access to. Guests must have a CWRU ID to be added into the site; if your user doesn't have an ID, you can request an Affiliate ID here. Here's what to do:

  1. Log-in to blackboard.case.edu
  2. Enter into your Blackboard site.
  3. From the Control Panel, click on Customization then Guest and Observer Access.
  4. Select Yes next to the Allow Guests option.
  5. Click Submit to save your changes.

After turning on Guest Access, you'll need to grant permission for guests to see areas of your site. Here's what to do:

  1. From within your Blackboard site, identify an area of your course menu you wish to allow guests to view.
  2. Next to the area's name, click on the drop-down arrow and select Permit Guests. Note: Some items do not have the ability to permit guests. This is the functionality of the system and cannot be changed. 

Now that you have enabled guest access, you can enroll the user into your Blackboard site. This can quickly be done using the Blackboard Wizard. Here's what to do:

  1. Log-in to blackboard.case.edu
  2. From the top of the page, click on the Blackboard Wizard tab.
  3. From the Wizard side menu, click on Add Users to a Site.
  4. Select your course, then click Next.
  5. Select Individuals, then click Next.
  6. Enter in the CWRU Network ID for the user into the Network ID box.
  7. In the role field, select Guest.
  8. Click Add Users.

Your guest user has been added to your site! They can now log-in to Blackboard and look at areas of your site where you have enabled guest access.


Here's a video tutorial for the above process:

If your sick of a course list full of old courses and random sorting, you can change what you see. Here's what to do:

  1. Log-in to blackboard.case.edu
  2. Decide which list to clean.
    1. If you frequently just log-in to Blackboard and select a course from the My Institution tab, you're looking for the My Courses box.
    2. If you frequently log-in to Blackboard and click on the Courses tab, you're looking for the Course List box.
  3. Place your cursor on the box and click on the small gear icon that appears in the upper right corner.
  4. Use the check boxes to decide which courses should appear on your list.
  5. Use the drag-and-drop arrow to rearrange the order of your list.
  6. Click Submit to save your changes.

The changes you have made should now be reflected on your course list. You can repeat this process to show and hide courses as necessary. The My Courses and Course List boxes are completely independent, so changes made in one box will not reflect in the other. 


Here's a video showing the above process:

Are you looking for a way to differentiate your sites on Blackboard? Why not add a title to help tell everything apart! Here's what to do:

  1. Log-in to blackboard.case.edu
  2. From the top of the page, click on the Blackboard Wizard tab.
  3. From the Wizard side menu, click on Update a Site Title.
  4. Select your site, then click Next.
  5. Enter in your title text in the Extra Title Text box. We recommend entering something like "Spring 2016" or "Thursday 2016" as the title.
  6. Click Update Title to save your changes.

The new title will now appear on Blackboard for both you and your students. 


Here's a video for the above process:

At the end of drop/add, we recommend always running the verify enrollment tool to make sure your Blackboard roster is correct. This tool checks your roster in Blackboard against the enrollment data in SIS to make sure everyone is properly added or removed from your site. Here's what to do:

  1. Log-in to blackboard.case.edu
  2. From the top of the page, click on the Blackboard Wizard tab.
  3. From the Wizard side menu, click on Verify Enrollment.
  4. Select your course, then click Next.
  5. Review the results on the next screen and take any necessary steps.

The roster on your Blackboard site is updated nightly, so any students who add the course should automatically be put into the course. If a student drops the course, they will remain in the Blackboard site until they are manually removed using the Wizard. 


Here's a video that show the above process: