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Google announces expiration dates for Docs, Sheets and Slides

On March 15, 2016 Google announced an update to its popular Docs, Sheets, and Slides apps—expiration dates.

At first glance, this new feature might seem like a bad idea. Why would you ever need a file to disappear? Don’t worry, once the expiration date has passed Google will not delete your file; however, they will revoke all access for anyone with whom the file had been shared.

You may schedule access to be removed for other collaborators at a predetermined time, such as the end of the academic year. Simply set an expiration date on the document, and once the date passes, they no longer will have access to the information.

Please note that you’ll only be able to set expiration dates for users with comment or view access; you will not be able to set expiration dates for file owners or users with edit access.

Many users at Case Western Reserve already see this feature; however, Google is estimating that the full rollout may take two to three months.

For more information, and to check out a brief video of how it works, visit the Google Apps Update Blog.

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