School Of Graduate Studies

Commencement Registration and Preparation
School of Graduate Studies

Event Date/Time Location Details
Commencement Registration Begins Friday, March 1
9:00 a.m.
All students attending any of the commencement ceremonies are required to register by Monday, April 1, 2019, at 5:00 p.m.
Doctoral Fitting Wednesday, March 6
10:00 a.m.-3:00 p.m.
School of Law Graduates can be measured for their regalia and can register to participate in commencement ceremonies.
Doctoral Fitting Friday, March 15
8:30 a.m.-1:00 p.m.
Tinkham Veale University Center, Main Floor Graduates can be measured for their regalia and can register to participate in commencement ceremonies.
Grad Fair 2019 Wednesday, March 27 and Thursday, March 28
10:00 a.m.-7:00 p.m.
University Bookstore Graduates can visit the Grad Fair to take care of their graduation planning and celebration needs. View details for Grad Fair.
Commencement Registration Deadline Monday, April 1
5:00 p.m.
Register online Deadline for registering to participate in commencement ceremonies.
Convocation Tickets Mailed Mid-April   Students will receive an email notification when convocation tickets are mailed to SIS address.
School of Graduate Studies Award Ceremony Wednesday, May 1
3:30 p.m. 
Tinkham Veale University Center Ballroom 
The 15th annual graduate awards ceremony will be held to recognize graduate students that have received awards during the 2018-2019 academic year. Graduate awardees and guests will be invited to attend the ceremony.
Fee Payment Deadline
Friday, May 10
  Be sure that all your financial obligations to the university, including outstanding tuition and any parking or library fines, are paid. Diplomas will be withheld until financial obligations are met.


Commencement Day Schedule
School of Graduate Studies
Sunday, May 19, 2019

Time Event Location Details
8:15 a.m. Convocation Robing and Line Up (Graduates) Tomlinson Hall
All graduates will be lined up by degree group. Signs will direct you where to assemble. A faculty marshal will assemble your degree group and lead you to the Veale Convocation Center and to your seating.
9:30 a.m. University Convocation Veale Convocation Center
Convocation is a ticketed event. When the degrees are to be conferred, Dean Charles Rozek will present the graduates by degree group to the president. Rise and remain standing until the president confers the degree, and then be seated for the remainder of the ceremony. Your faculty marshal will direct you when it is time to recess.
11:00 a.m. Reception University Hospitals Atrium All graduates and their guests are invited to attend the School of Graduate Studies reception. A light lunch will be provided at the reception. You may bring an unlimited number of guests.
1:30 p.m. Graduate Check-In Graduates will gather in Horsburgh Gym, in the Veale Convocation Center Electronic card readers will be used for graduate check-in. Please bring your campus ID. 
2:30 p.m. Graduate Studies Diploma Ceremony Veale Convocation Center Speaker: Dean Charles E. Rozek

The diploma ceremony will be held in Veale Convocation Center at 2:30 p.m. and end at approximately 4:00 p.m. Tickets are not required to attend this ceremony. During this ceremony, each graduate’s name is announced. Graduates then walk across the stage and receive a diploma (or certificate) from the dean. PhD and DMA graduates are also hooded at this event.
Before 6:00 p.m. Rental Cap and Gown Drop Off University Bookstore,
11451 Euclid Avenue
Following commencement rental regalia should be returned to the University Bookstore, open May 19 until 6:00 p.m.

Ceremony Instructions

The deans and faculty will lead the procession into Veale. Graduates will march double file, and be seated in the far left and right sections toward the front of the stage. Your faculty marshal will direct you into your seat. When it is time for your degree group to receive diplomas, your faculty marshal will direct you to the stage. There are two sets of stairs leading up to the stage, one on each side of the stage. When your name is called, you will go up the stairs on the right, walk across the stage to receive your diploma from Dean Rozek. You will then pass in front of the reader, exit the stage via the left steps, and then return to your seat along with the other graduates.

PhD/DMA students will wait at the edge of the stage to be hooded before crossing the stage to receive your diploma, carrying your hood on your arm. Please make certain that your hood is unbuttoned. When your name is called to receive your diploma, stop at the edge of the stage to be hooded. Give your hood to the hooder, (or your advisor) who will be standing at the edge of the stage. It will help the person hooding you if you bend your knees (without leaning forward) to lower yourself so the hood can be placed over your head. For some of you, your faculty advisor will hood you or greet you as you cross the stage. 

At the conclusion of the ceremony, the deans and faculty will lead the recession, followed by the graduates by degree group. Again, your faculty marshal will direct you. Please do not leave during the ceremony. Please show respect and courtesy to your fellow graduates.


August and January graduates have already received their diplomas, but will receive a certificate on stage. May graduates attending the diploma ceremony will receive their diploma on stage. The staff on stage has approximately five seconds to locate your diploma. If you receive the wrong diploma or diploma cover only, you will be able to pick up your diploma at the Office of Graduate Studies, Tomlinson Hall, Monday through Friday 8:30 a.m. to 5 p.m. If you have an outstanding balance with the university, you will not receive your diploma until the balance has been cleared.

May graduates who are unable to attend the diploma ceremony should visit the School of Graduate Studies Diploma page for information regarding the receipt of their diploma.

Hooding by Advisors

PhD/DMA students, your advisor may hood you on stage. Advisors will march in the Faculty Procession and meet you on stage when it is time to be hooded. If your advisor will be attending the graduate ceremony, he or she must register online via the faculty registration form.

Family on Stage

All graduates, your family may join you as you walk across the stage. When lining up before ascending the stage, family members can join the graduate in the queue. Family members must return to their seats after they cross the stage. Family members will not be permitted to sit with the graduate students.  


A professional photographer from Grad Images will take a picture of each graduate receiving their diploma and of each doctoral graduate being hooded. Graduates will receive a free proof of this photo via email within five to seven days after graduation. Place orders or obtain answers to questions at

Special Accommodations

If you require any special accommodations for disabled graduates or guests, be sure to let us know in advance. Contact the School of Graduate Studies at 216.368.4390 or email if you have any further questions regarding the diploma ceremony.

School of Graduate Studies Award Ceremony

The 15th annual graduate studies awards ceremony will be held to recognize graduate students that have received awards during the 2018-2019 academic year. Graduate awardees and guests will be invited to attend the ceremony, which will be held on May 1, 2019.

Contact Information

The School of Graduate Studies Commencement Coordinators are Natalie Cowan and Jess Rudolph,, 216.368.4390.