FIS Implementation

The Faculty Lifecycle Initiative (FLI) was established in 2012 to address replacement of the deteriorating Faculty Database in the Provost’s Office with an integrated system of record for faculty information. The FLI team conducted informational interviews, mapped business processes related to faculty information, and reviewed numerous solutions for a centralized Faculty Information System (FIS).

The Implementation

As envisioned, the enterprise­-wide Faculty Information System will include faculty appointment history, demographic data, teaching, research and scholarship, and service information for all Board-appointed and special faculty. The system will be accessible through a secure single sign-on portal and provide greater access to faculty data for individual faculty, schools, and central administration.

The Initiative’s executive sponsors approved funding for the development and implementation of the School of Medicine system framework as an enterprise Faculty Information System (FIS).

Implementation Timeline

Phase I: Expand the School of Medicine’s FIS platform to create an enterprise-wide solution

Phase II: Fill in missing administrative components

Phase III: Enhance the faculty activity reporting component

 

The proposed solution will integrate faculty information into a central source, providing greater access to data for both schools and central administration. Historical data will be maintained in one place, while school-level administrators will be able to customize reports specific to their needs. Benefits of a campus-wide solution will include:

Financial

  • Cost savings of moving from paper to automated processes

  • Cost savings of utilizing and maintaining one centralized FIS system instead of multiple silo systems to capture, process, and review faculty data

  • Savings of faculty, staff, and UTech time and resources

Operational

  • Integrate information from various university systems and external sources (e.g., SIS, PubMed, WOS)

  • Streamline performance review, annual contract, and other administrative processes

  • Make accreditation reporting more efficient

Institutional

  • Improved data confidentiality and security

  • Increased confidence in data integrity

  • Increased data availability to showcase faculty accomplishments to the world, and facilitate collaboration, networking, and outreach

  • Repurpose faculty data to support multiple stakeholders, and populate web pages and faculty profiles

  • Support activity reporting, grant writing, and applications with built-in and customizeable templates and reports

The following represents business functions/processes impacted by a successfully implemented faculty lifecycle solution:

  • Recruitment and Hiring

  • EEO/Affirmative Action

  • Comprehensive Faculty Profiles

  • CV Support

  • Annual Reappointment

  • Internationalization

  • Conflict of Interest

  • Research Support and Administration 

  • Accreditation

Initiative Sponsors

Ben Vinson III, Provost and Executive Vice President

Sue B. Workman, Vice President University Technology and Chief Information Officer

Victoria Wright, Senior Associate Vice President for University Planning and Administration
 

The FIS Project Leadership Team

Manages the project scope, strategies and plan, resource allocations, and budgets, supports the vision and goals of the project, provides guidance for policy issues that arise, and communicates information related to the project to the CWRU community. Members include:

  • Edward Bolden, Interim Directory of Institutional Research
  • Leslie Czeck, Project Director, [U]TECH
  • Anita Gupta, Manager for Application Development, School of Medicine, [U]TECH
  • Lindsay Jacobs, Special Assistant to the Provost
  • Nassif Nassif, Applications Architect, [U]TECH
  • David Pilasky, Assistant Dean for Information Technology - School of Medicine, [U]TECH


FIS Steering Committee

Members serve as ambassadors and advocates for the FIS with school and university-level end-users and other stakeholders, encourage the development of a governance framework for the FIS platform, and provide “wise counsel” on system implementation issues related to the application platform, integration, or technology support. Members include:

  • Anita Aminoshariae, Professor, Endodontics, School of Dental Medicine
  • Ann Boughner, Director of Human Resources and Leadership Development, Case School of Engineering
  • Phil Cola, Associate Professor, Design & Innovation, Weatherhead School of Management
  • Nicole Deming, Assistant Dean for Faculty Affairs and Human Resources, School of Medicine
  • Frank Ernst, Professor and Department Chair, Materials Science and Engineering, Case School of Engineering
  • Clifford Harding, Professor and Chair of Pathology, School of Medicine
  • Jessie Hill, Professor of Law and Associate Dean for Research and Faculty Development, School of Law
  • Lindsay Jacobs, Special Assistant to the Provost
  • Timerra Jung, Human Resources Director, College of Arts and Sciences
  • Kathy Lanese, Instructor and Head Cross Country and Distance Coach, Physical Education and Athletics
  • Deborah Lindell, Professor, Frances Payne Bolton School of Nursing
  • Ana Merdita, Executive Assistant to the Dean, Weatherhead School of Management
  • Valerie Robinson, Executive Aide to the Dean, Jack, Joseph and Morton Mandel School of Applied Social Sciences
  • Peter Yang, Associate Professor, Modern Languages and Literatures, College of Arts and Sciences

Project Design

  • Edward Bolden, Interim Director of Institutional Research
  • Leslie Czeck, PMP, Project Director, University Technology, [U]Tech
  • Trever Dodge, Business Analyst, University Technology [U]Tech
  • Anita Gupta, Manager for Application Development, School of Medicine, University Technology, [U]Tech
  • Lindsay Jacobs, Special Assistant to the Provost
  • Miroslav Humer, Associate Vice President, Client Experience, University Technology, [U]Tech
  • Nassif Nassif, Applications Architect, University Technology, [U]Tech
  • David Pilasky, Assistant Dean for Information Technology, School of Medicine, University Technology, [U]Tech

Database Design

  • Anita Gupta, Manager for Application Development, School of Medicine, University Technology, [U]Tech
  • Lindsay Jacobs, Special Assistant to the Provost
  • Nassif Nassif, Applications Architect, University Technology, [U]Tech
  • Brian Rosen, Application Developer, University Technology, [U]Tech

Application Development

  • Anita Gupta, Manager for Application Development, School of Medicine, University Technology, [U]Tech
  • Fei (Sophie) Shao, Application Developer, School of Medicine, University Technology, [U]Tech
  • Wei Wang, Application Developer, School of Medicine, University Technology, [U]Tech
  • Drake Williams, Application Developer, School of Medicine, University Technology, [U]Tech

Network Development

  • Tom Ligman, Server and Database Administrator, School of Medicine, University Technology, [U]Tech