Accounting Clerk

Duties and Responsibilities of Various Clerical Accounting Levels (nonexempt, working 37.5-hour week)

155041 Accounting Clerk 1 (salary grade 04)

Accounting Clerk 1 Job Description Template

  • Work under frequent supervision
  • Perform routine operations related to the handling, recording, posting and processing of moneys
  • Prepare and distribute financial reports, expense statements, salary analyses
  • Balance assigned accounts
  • Maintain accounting files
  • Perform related clerical duties as needed
  • Answer telephone and as appropriate, field questions relative to assigned duties
  • Regularly handle confidential information
  • High school, 6 to 9 months of experience

155042 Accounting Clerk 2 (salary grade 06)

Accounting Clerk 2 Job Description Template

Performs duties of Accounting Clerk 1 and in addition:

  • Works under limited supervision
  • Perform moderately complex bookkeeping duties as they relate to the verification, processing preparation and updating of various documents and information while keeping consistent with organizational accounting policies and procedures
  • Verify accuracy of information on accounting forms; identify errors and make necessary corrections
  • Assist with the preparation of various financial and/or fiscal reports
  • May assist with daily operations of department
  • Maintain ongoing contacts with students, faculty and staff
  • Assist in the development of new procedures
  • May assist and train students or temporary help
  • High school, 1 to 1½ years of experience

155043 Accounting Clerk 3 (salary grade 09)

Accounting Clerk 3 Job Description Template

Performs duties of Accounting Clerk 2 and in addition:

  • Works under general direction
  • Perform complex and diverse bookkeeping and accounting duties as they relate to the preparation of reports, statements, invoices or other financial records
  • Perform daily posting to general ledger, monthly financial statements, expenditure reports, miscellaneous billing and reconciliation of accounts
  • Prepare invoices and follow up on collection of various accounts
  • Verify expenses and income; audit expense statements and general ledger
  • Organize and maintain filing system for current and closed accounts
  • Update and/or develop clerical procedures
  • Provide day-to-day direction and supervision to clerical staff
  • High school, 2 to 3 years of experience