March 2019 Newsletter

Statue on Tomlinson Hall in Winter Snow, CWRU Main Quad

Mid-Term Thaw as Spring Comes to CWRU

Grad Student Appreciation Week

Banner for Graduate Student Appreciation Week 2016

The Office of Graduate Student Life is coordinating a week long event April 1-6, to recognize the intellectual, teaching, and cultural contributions that graduate students make to our University community everyday!

See the CampusGroups page for more information and how to register for specific events as they're added!


Commencement - May 19th, 2019

Don't forget to register to attend the Commencement ceremony! Registration ends on April 1st. If you are a degree recipient for August 2018 or January 2019, or applicant for May 2019, you are eligible to participate in this year's Commencement ceremony and convocation. If you have applied for graduation, don't forget to also register to participate in Commencement. We would like to stress that applying to graduate and registering for Commencement are two entirely different processes. More details on Commencement 2019 will come in an email from the School of Graduate Studies and the Commencement office or check out the ceremony details and timeline here.

Also, doctoral students should register for a fitting session for their regalia: Friday, March 15th (8:30am-1pm) at the Tink (Smith Commons, main floor). And don't miss the Grad Fair on March 26 and 27!

Submit Graduation Materials by April 5

Are you planning to graduate this spring? The deadline to submit all materials for Spring 2019 graduation is April 5th. Submission of materials includes uploading your approved Thesis or Dissertation to OhioLINK.

Last Day for Course Withdrawal: March 29

If you need to Withdraw from a single course (as long as it is not your only class), you only have until March 29th to do so. It must be done in SIS by going to the Academics section under the Other Academics drop down menu and choose Enrollment: Drop. Then click the arrow button and choose Spring 2019. On the next page you will choose the class you wish to drop then you will proceed through the steps until the withdrawal is completed.

When you drop the individual course, you will receive a grade of W on your transcript and you will receive a 0% tuition refund. If you have more questions or are unsure whether you should drop the individual course, speak to your professor and/or advisor before making the decision to withdraw. 

Mobile Phone Showing SIS Application Log-In Screen

Holds in SIS and How to Remove Them

Registration for Summer and Fall 2019 begins soon. You will get an error message and be unable to register if you have a hold on your account, check SIS to determine if you have a hold that needs to be resolved.

  • Advising Hold: Automatically placed onto your account twice per year and must be removed by your advisor before you can register for courses.
  • Past Due Balance Hold: Placed by Student Financial Services, these holds can affect registration, ordering transcripts or receiving your diploma. Login to SIS to pay your balance.
  • Financial Preregistration Hold: Placed by Student Financial Services. Simply click on the Hold link in SIS and walk through the steps to remove it.
  • Planned Program of Study (PPOS) Hold:  Students who have not submitted a PPOS in SIS by the end of their second semester (or earlier for some Masters programs) may have a registration hold placed on their records. Once submitted, your advisor must review and approve the PPOS in SIS. The hold will then be processed and removed overnight. 
  • Missing Transcripts / Test Scores / Recommendations: A registration hold placed by Graduate Studies Admissions if you have missing documents that need to be submitted. Login to the online application system here to view what is missing. For specific questions, email

Anti-Plagiarism Tools

Graduate students, postdoctoral scholars, and faculty should use iThenticate plagiarism detection software to ensure work is properly cited when writing theses and dissertations, preparing manuscripts for publication, and submitting proposals for research funding. iThenticate is now freely available to the CWRU community at the University's Software Center. For more information and how to download.

Also the University is hosting trainings on Turnitin, a digital plagiarism detection tool in Canvas to help ensure student academic writing submissions are free of unintentional or intentional plagiarism. Register for trainings this month.

Incomplete (I) Grades from Fall 2018?

If you received an Incomplete (I) grade in the fall semester, you have until the date specified by your instructor - but no later than the 11th week of class (March 29) - to submit all outstanding work in order to have a final grade posted. If the incomplete is not resolved by this date, the Registrar will convert the I to an F. See our Incomplete Policy in the Bulletin for more details.

Holidays, Parental Leave, Sick Leave & Vacation Policies

Need to take some time off? Graduate students receiving a stipend should be aware of our policy on graduate student holidays, vacation, parental leave, and sick leave. Note that this policy applies during the period of support and represents the minimum to which graduate students are entitled.

Are you currently Auditing a course?

Students can audit a course to gain knowledge in a subject area without being bound to complete all of the required coursework. Submit an Add/Drop Form to Graduate Studies to audit a course for Spring 2019 by March 29th. A student may audit a course with the approval of the instructor and advisor, however, they receive no credit for the course. A grade of AD is posted on the transcript and the student will be charged full tuition for the course. Note that a course cannot be changed from Audit to Credit, and audited courses cannot be used to fulfill any degree requirements.

Campus Community

Nominate Students for Graduate Awards!

Nominations are currently open for the 2019 Graduate Awards! Faculty and academic departments with degrees in the School of Graduate Studies are encouraged to nominate outstanding students for several prestigious awards to be honored at a ceremony on May 1st. See our submission page for more details on each award including student eligibility, who is permitted to nominate, and what documentation is needed. Send questions to The deadline to submit nominations is March 29th. 

Selection of student winners of 2018 Graduate Awards

Spartans Speak!

The Office of the Provost wants to hear from students about the future of CWRU! Join the student-focused Think Big event on Tuesday, March 19 from 4-5pm in Tink Ballroom C to engage in a dialogue about our future, our priorities, and our identity as a university. Snacks and light refreshments will be provided.

2019 Cleveland Humanities Festival

Explore the relationship between nature and society from various perspectives in history, literature and the arts, with nearly thirty free events over the next few weeks. Read about the festival and register for the individual events around Northeast Ohio.

Celebrate 50 Years of MOCA With Free Admission!

Take a stroll over to the Museum of Contemporary Art Cleveland in Uptown. MOCA is celebrating its 50th anniversary and starting this weekend will abolish admission fees and initiate an "open house" for a series of new exhibitions.

Help NTRN 530 Students with a Short Survey

Want to help students of NTRN 530 Public Health Nutrition with a short survey on the dietary behavior of graduate and professional students at CWRU? This survey is anonymous and no individual identities will be obtained; every question is also optional.

Almost Spring

Spring officially begins on Wednesday, March 20th but at any time you may see blossoms begin to appear on the trees and bushes around campus! As the weather turns nicer, take some time to go outside, get some fresh air, and take a relaxing break at Wade Lagoon and enjoy the colors of the season!

Wade Lagoon in Spring 2012 with Severance Orchestra Hall


Graduate Student Workshop Series

Need a little extra help with publication strategies? Marketing? Copyright Law? This spring, Kelvin Smith Library is hosting a series of workshops to support graduate students as you prepare for book and journal publications, conference presentations and other forms of scholarly research. Register for these KSL workshops.

Negotiation for Academic Women

Women tend to ask for less than their male counterparts and the consequences of this difference can add up to be a serious disadvantage over the course of a career. In an interactive workshop on Wednesday, April 10th lead by Rena Seltzer, practice thinking expansively about what can be requested and learn strategies used by the most successful negotiators. Co-sponsored by the Professional Development Center. Doctoral students should participate in the session at 3pm in the Flora Stone Mather Center for Women in the Tink. Register by April 3.

Upcoming Events

Missing media item.
Collage of flyers for upcoming Events listed in March 2019 SGS Newsletter

Tues, Mar 19- Spartans Speak! Join a Think Big event to discuss the future of the University. 4pm in Tink Ballroom C.

Wed, Mar 20- GCC's PhD & Master's Virtual Career Fair, offers grad students, postdocs, and alumni an opportunity to learn from employers how they can make their degree have an impact when seeking jobs! Register.

Sat, Mar 23- Diversity 360 Facilitator Training. Come to be a trained Diversity 360 Peer Facilitator! 10am-3pm in Stephanie Tubbs Jones Hall Interactive Classroom. Register.

Wed, Mar 27-Thu, Mar 28- Grad Fair, the "one stop shop" for all graduation information, services and products. 10am to 7pm in the University Bookstore.

Wed, Mar 27- Sun, Apr 1- Cleveland International Film Festival. Free tickets available with student ID to many screenings at Tower City Cinema.

Wed, Mar 27- Green Dot Training for Grad Students. Learn bystander intervention strategies to prevent power-based personal violence. Email to RSVP. 2:30pm in Thwing 324.

Thu, Mar 28- Visit the VWR Vendor Fair, in collaboration with the CWRU Postdoc Association, for supplies and research techniques to support postdocs! 10am to 2pm in Wolstein Research Building Lobby. Register.

Thu, Mar 28- Meridian- The Department of Dance's MFA Thesis Concert opens and continues each evening at 8pm through Mar 30 in Mather Dance Center.

Fri, Mar 29- Love Equality Ball. QGrad invites the campus community to a celebration of love, diversity, and inclusion. 8pm at Goldhorn Brewery.

Mon, Apr 1 - Sat, Apr 6- Graduate Student Appreciation Week- A series of events around campus to celebrate what our grad students bring to the University!

Wed, Apr 10- Negotiation for Academic Women with Rena Seltzer interactive workshop on workplace negotiation strategies. Postdocs & doctoral students should attend the session at 3pm in the Flora Stone Mather Center for Women (Tink). Register.

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