Graduate Advisor Newsletter - April 2022

Faculty Winners of Diekhoff Award 2019

Welcome to this month's edition of the School of Graduate Studies monthly newsletter to faculty advisors! Below you will find information on upcoming deadlines, academic policies, news, and more. Past newsletters will be archived on our website for you to review any time you wish.

Important Upcoming Dates

Please make sure you and your students are aware of important dates and deadlines. Some may require your review, approval, and signature.

  • Apr 25: Last Day of Spring Classes
  • Apr 25: Deadline for Term Withdrawal
  • Apr 26: Graduate Student Awards Ceremony
  • Apr 28-May 5: Final Exams
  • Apr 29: Last Day to Order Cap & Gown
  • May 7: Final Grades Due to Registrar (11:00 a.m.)
  • May 15: University Commencement and School of Graduate Studies Diploma Ceremony
  • May 15: Awarding of Spring Degrees

Academic Policy Briefs

Full Term Withdrawal

If your student needs to discontinue all studies this spring semester and withdraw from all classes, the deadline to initiate a term withdrawal is SIS is Monday, April 25 (the last day of classes). Prior to this, students should also discuss this with their advisor, dean, or Grad Studies staff. A grade of "WD" will be posted to their academic record for dropped courses and no tuition will be refunded (after the fifth week of classes). See the Registrar's site for more information about a full term withdrawal and a step-by-step instructional guideNo one will be allowed complete withdrawal after the last day of classes.

Advising Hold

Before your students can register for summer or fall 2022 classes, you will have to remove an advising hold on their accounts in SIS. Advising holds are automatically placed onto a student's account each semester before registration opens for the following term. If students have additional holds on their account in SIS they will not be able to register until all holds are resolved. Information on how to remove holds can be found on the SIS resources page.

Useful Information

18th Annual Graduate Student Award Ceremony

The Graduate Awards Ceremony is on Tuesday, April 26 at 3:00pm EDT in the Tinkham Veale University Center Ballroom. Nearly 150 students will be honored with awards from the College of Arts and Sciences, the Case School of Engineering, the Weatherhead School of Management, the Jack, Joseph and Morton Mandel School of Applied Social Sciences, the Frances Payne Bolton School of Nursing, the School of Medicine, the Center for International Affairs, and the School of Graduate Studies, presented by faculty from across campus. The ceremony also honors this year's four winners of the prestigious John S. Diekhoff Awards for Faculty Teaching and Mentoring with remarks from the student-led selection committee. Faculty are invited to attend in-person or watch on the University's Livestream channel S1.

Commencement 2022

Commencement will be held on Sunday, May 15 and the School of Graduate Studies Diploma Ceremony will begin at 2:30pm EDT in the Veale Convocation, Recreation and Athletic Center. Faculty who wish to hood their graduating PhD advisees and other faculty who wish to attend should register here. The deadline to rent regalia (for faculty and students) is Friday, April 29. If you are still interested in volunteering to be a marshal for our Diploma Ceremony, please email us at

University Resources

Please be aware of University resources you can share with your students as needed. We will highlight a few each month.