Graduate Advisor Newsletter - April 2023

Group Photo of 2022 Grad Award Winners in Tink

Welcome to this month's edition of the School of Graduate Studies newsletter to faculty advisors! Below you will find information on upcoming deadlines, academic policies, news, and more. Past newsletters will be archived on our website for you to review any time you wish.

Important Upcoming Dates

Please make sure you and your students are aware of these important dates and deadlines. Some may require your review, approval, and signature.

Academic Policy Briefs

Full Term Withdrawal

If your student needs to discontinue all studies this spring semester and withdraw from all classes, the deadline to initiate a term withdrawal is SIS is Monday, May 1 (the last day of classes). Prior to this, students should also discuss this with their advisor, dean, or Grad Studies staff. A grade of "WD" will be posted to their academic record for dropped courses and no tuition will be refunded (after the fifth week of classes). See the Registrar's site for more information about a full term withdrawal and a step-by-step instructional guideNo one will be allowed complete withdrawal after the last day of classes.

Advising Hold

Before your students can register for summer or fall 2023 classes, you will have to remove an advising hold on their accounts in SIS. Advising holds are automatically placed onto a student's account each semester before registration opens for the following term. If students have additional holds on their account in SIS they will not be able to register until all holds are resolved. Information on how to remove holds can be found on the SIS resources page.

Useful Information

19th Annual Graduate Student Award Ceremony

Join us for the Graduate Awards Ceremony on Wednesday, May 3 at 3:00pm EDT in the Tinkham Veale University Center Ballroom. Nearly 150 students will be honored with awards from the College of Arts and Sciences, the Case School of Engineering, the Weatherhead School of Management, the Jack, Joseph and Morton Mandel School of Applied Social Sciences, the Frances Payne Bolton School of Nursing, the School of Medicine, the Center for International Affairs, and the School of Graduate Studies, presented by faculty from across campus. The ceremony also honors this year's four winners of the prestigious John S. Diekhoff Awards for Faculty Teaching and Mentoring with remarks from the student-led selection committee. Faculty are invited to attend in-person or watch on the University's Livestream.

Commencement 2023

A University-wide Convocation will be held on Wednesday, May 17 at 4:00pm in Veale Rec Center. Faculty, as well as staff and students, are encouraged to celebrate this year's graduates at a clap-out ceremony on the Binary Walkway as participants process through campus toward Veale.

The School of Graduate Studies Diploma Ceremony will be held on Friday, May 19 at 2:00pm, also at Veale. Faculty participating in the platform party should register on the Commencement website and check-in for line-up in Horsburgh Gym around 1:00pm. Details about hooding your doctoral students will be sent soon.

If you are interested in being a faculty marshal for our diploma ceremony, please email us at Help is needed for the Grad Studies ceremony so please invite staff in your departments to volunteer here or email

University Resources

Please be aware of University Resources you can share with your students as needed. We will highlight a few each month.