Graduate Advisor Newsletter - January 2022

CWRU North Main Quad in Snowfall

Welcome to the next edition of the School of Graduate Studies monthly newsletter to faculty advisors! Below you will find information on upcoming deadlines, academic policies, news, and more. Past newsletters will be archived on our website for you to review any time you wish.

Important Upcoming Dates

Please make sure your students are aware of important dates and deadlines. Some may require your review, approval, and signature.

  • Jan 21: Drop/Add Ends
  • Jan 21: Waiver of Registration Deadline
  • Jan 21: Health Care / One-to-One Waivers Due
  • Jan 21: Complete Term Withdrawal Without Financial Penalty Deadline
  • Jan 28: 3MT Registration Deadline
  • Feb 11: Apply for Spring Graduation Deadline

Academic Policy Briefs

Waiver of Registration

Students who were registered for at least one credit hour during the fall semester may be eligible to waive registration for the spring semester, if they submit all final materials, including the Waiver of Registration form, to by Friday, January 21. Your student must also apply to graduate in SIS. The Waiver of Registration form does not require your signature as advisor but international students must also have it signed by International Student Services (ISS).

Applying for May Graduation

If your student has completed or will complete all graduation requirements this semester they will need to apply in SIS for May graduation by Friday, February 11. If they applied to graduate in fall 2021 but did not complete all requirements they must apply again this semester. All graduation materials (for students not qualifying for the Waiver of Registration) must be submitted to by April 8.

Useful Information

Student Medical & Fitness Plan Waivers

If students intend to waive the Student Medical Plan or waive the One-to-One Fitness plan, they must submit the requests by Friday, January 21. Students must have comparable health insurance to waive the medical plan. If the student waived the medical plan in the fall they automatically waive it again in the spring. However, all students are enrolled in the fitness plan each semester and must again submit a waiver.

Three Minute Thesis Competition

The Professional Development Center of the School of Graduate Studies is planning the very first Three Minute Thesis (3MT) competition at CWRU to cultivate students' academic, presentation, and research communication skills by effectively explaining their research in three minutes in a language appropriate to a non-specialist audience. Interested students should attend a research communication workshop (virtual on January 20 or in-person on January 27) and register for the competition by January 28. The final CWRU competition will be held on Friday, February, 25.

Marshals Needed for Commencement

Though the semester has only just begun we are looking forward to Commencement on Sunday, May 15. Faculty marshals are needed for both the morning Convocation and especially for the afternoon School of Graduate Studies Diploma ceremony. If you are interested in volunteering to be a marshal or have any questions, please email us at

University Resources

Please be aware of University resources you can share with your students as needed. We will highlight a few each month.