Graduate Advisor Newsletter - January 2023

Snow on flowers outside Tomlinson Hall, Main Quad, November 2021

Welcome to this month's edition of the School of Graduate Studies newsletter to faculty advisors! Below you will find information on upcoming deadlines, academic policies, news, and more. Past newsletters will be archived on our website for you to review any time you wish.

Important Upcoming Dates

Please make sure you and your students are aware of these important dates and deadlines. Some may require your review, approval, and signature.

  • Jan 27: Drop/Add Ends
  • Jan 27: Waiver of Registration Deadline
  • Jan 27: Health Care / One-to-One Waivers Due
  • Jan 27: Withdraw Without Financial Penalty Deadline
  • Feb 10: Apply for Spring Graduation Deadline
  • Feb 17: Three Minute Thesis Competition

Academic Policy Briefs

Waiver of Registration

Students who were registered for at least one credit hour during the fall semester may be eligible to waive registration for the spring semester, if they submit all final materials, including the Waiver of Registration form, to by Friday, January 27. Your student must also apply to graduate in SIS. The Waiver of Registration form does not require your signature as advisor but international students must also have it signed by International Student Services (ISS).

Applying for May Graduation

If your student has completed or will complete all graduation requirements this semester they will need to apply in SIS for May graduation by Friday, February 10. If they applied to graduate in fall 2022 but did not complete all requirements they must apply again this semester. All graduation materials (for students not qualifying for the Waiver of Registration) must be submitted to by April 7.

UNIV 402C Presentation Skills

Students who wish to increase their English fluency and presentation skills are encouraged to enroll in the free, zero-credit UNIV 402C. The deadline to register is Monday, January 30 (the day before the first class session). For more information, please email Eric Moore, Director of Spoken English Language Programs in the School of Graduate Studies.

Useful Information

Student Medical & Fitness Plan Waivers

If students intend to waive the Student Medical Plan or waive the One-to-One Fitness plan, they must submit the requests by Friday, January 27. Students must have comparable health insurance to waive the medical plan. If the student waived the medical plan in the fall they automatically waive it again in the spring. However, all students are enrolled in the fitness plan each semester and must again submit a waiver.

Expansion of Verhosek Fund

The School of Graduate Studies is pleased to announce an expansion to our Verhosek Fund for graduate students! Beginning this semester Grad Studies students can apply for the V-Fund to reimburse the following expenses that can enhance their academic and research goals including:

  • presenting at a conference
  • workshop fees
  • research site travel
  • research materials
  • article processing fees
  • certificates (not from CWRU)
  • scholarly journal subscription
  • research material translation or transcription

The maximum value of the award has been increased to $350 and requires no matching pledge from the student's department. Each Grad Studies student can only receive the V-Fund once during their academic career regardless of which expense used. See our website for additional details and eligibility and email with any questions.

UCITE First Fridays

With nearly 20% of our students international, UCITE will host a First Fridays event for faculty on February 3 at 11:30am in the Allen Memorial Medical Library with International Affairs assistant director Elizabeth Miller to discuss practical ways to increase participation and involvement in your classrooms. See more information and register to attend.

Three Minute Thesis Competition

The Professional Development Center of the School of Graduate Studies is co-hosting the second annual Three Minute Thesis competition at CWRU. 3MT cultivates students' academic, presentation, and research communication skills by effectively explaining their research in three minutes in a language appropriate to a non-specialist audience. Save the date for the final CWRU competition: Friday, February 17 at 12:45pm in the Tinkham Veale University Center.

FSM Grants for Women-Identified at CWRU

Women-identified individuals at CWRU (including faculty, postdocs, students, and staff) in underrepresented fields and researching feminism or women and gender equality can apply for grants from the Flora Stone Mather Center for Women to support professional development and research. Applications will be accepted through early February. Contact the Mather Center for more information.

Applications Open for ACES+ Funding

Some faculty members can apply for the Office of Faculty Development's ACES+ funding for unusual research opportunities, book writing, certain travel, and childcare while away on research. Learn more about this funding opportunity.

Graduate Award Nominations Soon!

The School of Graduate Studies will be opening nominations soon for our 2023 awards so we encourage faculty and departments to start thinking about which of your outstanding students to submit this year! Look for that email soon as well as a request for your department to notify Grad Studies of awards you are giving that you wish to include in our ceremony on Wednesday, May 3.

University Resources

Please be aware of University Resources you can share with your students as needed. We will highlight a few each month.

Childcare Resources

Graduate and professional students can enroll their children at any Sweet Kiddles location and CWRU will pay the $125 membership fee and up to $1,000 of childcare each academic year. Additionally, students and postdocs can schedule drop-in childcare at One-to-One Fitness, apply for a subsidy to enroll a child in the Music Settlement Early Childhood Programs, and receive partial reimbursement for childcare costs during CWRU-related travel. See our website for more information on all childcare resources for graduate students.

Comprehensive List of Basic Needs Resources

More than half of all college students have or will experience times when they face basic needs insecurity related to food, housing, water, or safety. To help provide assistance and support to all CWRU students, the Dean of Students Office maintains a comprehensive list of important resources. If your student ever faces a difficulty or hardship, please encourage them to reach out for help.

Other Resources