Graduate Advisor Newsletter July 2022

Dear in front of Adelbert Hall, Summer 2022

Welcome to this month's edition of the School of Graduate Studies newsletter to faculty advisors! Below you will find information on upcoming deadlines, academic policies, news, and more. Past newsletters will be archived on our website for you to review any time you wish.

Important Upcoming Dates

Please make sure you and your students are aware of important dates and deadlines. Some may require your review, approval, and signature.

  • Aug 1: Last Day of Summer Classes
  • Aug 3: Final Grades Due to Registrar (12:00pm)
  • Aug 19: Awarding of Summer Degrees
  • Aug 23: New Student Orientation Welcome Event
  • Aug 29: First Day of Fall Classes

Academic Policy Briefs

Fall New Student Orientation

New Graduate Student Orientation, a self-guided, online resource to prepare grad students for their time at CWRU, will be open in the coming weeks. In the meantime, new students should visit the "First Steps" Information on our website to set up email, find off-campus housing, learn about community resources, and more. Student also need to complete items on the New Student Checklist including uploading a photo by Monday, August 1 for their student ID card. An in-person Welcome to Campus event will be held on Tuesday, August 23. Any questions about Orientation can be sent to

Teaching Assistant Training

Graduate students who will serve as teaching assistants (TA) for Fall 2022 courses are required to participate in TA Training including registering for UNIV 400 in SIS to take the webinar course in Canvas and an in-person seminar on Friday, August 26. International student TAs also need to email to schedule a Spoken English Test (SET). If you or your students have questions, please contact

Advising Hold

Before your students can register for Fall 2022 classes, you will have to remove an advising hold on their accounts in SIS. Advising holds are automatically placed onto a student's account each semester before registration opens for the following term. If students have additional holds on their account in SIS they will not be able to register until all holds are resolved. Information on how to remove holds can be found on the SIS Resources page.

Academic Integrity

All students are expected to uphold standards of academic integrity. If faculty suspect a graduate student may have violated academic integrity standards (including but not limited to plagiarism, falsifying research results, cheating on exams, submitting duplicate work to fulfill assignments in more than one course, forging or altering University documents, etc.), they should submit an Academic Integrity Violation Report with supporting evidence to Senior Associate Dean Lynmarie Hamel. Further action will be determined after the report is reviewed by Grad Studies.

Useful Information

Fall Convocation

Register to participate in the faculty procession during Fall Convocation on Wednesday, August 31. Academic regalia is required and if needed must be ordered by Monday, August 8 through the University Bookstore (email or call 216.368.2650).

Opportunities for Students

Students interested in the Fulbright Program at CWRU to explore opportunities for study, scholarship, and research worldwide should register to attend a Zoom info session on Monday, August 8 at 3:00pm EDT.

Students with a well-defined research project that involves the application of digital tools and methods to scholarly or pedagogical problems, can apply to the 2022-23 Freedman Student Fellowship program by Friday, September 9. Interested students are strongly encouraged to schedule a consultation with the digital scholarship team before submitting.

KSL Course Requests

To have material ready by the first day of class, please make all course reserve book requests to Kelvin Smith Library by Monday, August 15.

Funding to Increase Diversity in Academia

STEM and STEM-relevant departments can request funding support (up to $3,000) to invite scientists from underrepresented racial, ethnic, or gender groups to campus to give seminar talks to students. The goal of this new initiative is to enrich diversity within the pools of future faculty and deepen the diversity of faculty at CWRU and beyond.

New Safety & Transportation Apps

Launching Monday, August 1, Spartan Safe will replace CWRU Rave Guardian to provide easy emergency communication, quick access to critical information, and more. The CWRU Safe Ride app also will be replaced by Spartan Ride for requesting Safe Ride or tracking campus shuttles to determine the quickest way to one's destination. CWRU Rave Guardian and the current Safe Ride apps will be discontinued as of July 31. Read more about the Spartan Safe and Spartan Ride apps.

University Resources

Please be aware of University Resources you can share with your students as needed. We will highlight a few each month.