Graduate Advisor Newsletter - March 2022

CWRU Main Quad Adelbert Hall behind trees in winter by Milner

Welcome to this month's edition of the School of Graduate Studies monthly newsletter to faculty advisors! Below you will find information on upcoming deadlines, academic policies, news, and more. Past newsletters will be archived on our website for you to review any time you wish.

Important Upcoming Dates

Please make sure your students are aware of important dates and deadlines. Some may require your review, approval, and signature.

  • Mar 23: Deadline to submit Grad Award Nominations & Notifications
  • Mar 25: Deadline to resolve any Fall 2021 Incomplete (I) grades
  • Mar 25: Individual Class Withdrawal Deadline
  • Mar 25: Course Audit Deadline
  • Apr 1: Deadline to Register for Commencement
  • Apr 8: Deadline to Submit All Materials for Graduation

Academic Policy Briefs


Grades of Incomplete (I) can only be assigned for letter-graded and P/NP courses for extenuating circumstances and only when a student who is passing the course fails to complete a small, evaluative segment of the course. All work for the incomplete grade must be made up and the change of grade recorded in the Student Information System (SIS) by the date specified by the instructor, but no later than the 11th week of class (Friday, March 25).

See the complete policy on Incomplete grades in the General Bulletin here.

Submitting Graduation Materials

For students who have applied to graduate for Spring 2022, all final materials must be submitted to Grad Studies by 5:00pm EDT on Friday, April 8. Submission of materials includes the completed format check and the uploading of the approved thesis or dissertation to OhioLINK. Students should communicate with their advisors and committee to make sure all approvals are completed. All forms can be downloaded and electronically signed to be emailed to or returned to our office in Tomlinson 203.

Useful Information

Nominate Students for Graduate Awards!

Faculty and academic departments with degrees in the School of Graduate Studies are encouraged to nominate outstanding students for several prestigious awards to be honored at a ceremony on Tuesday, April 26. See our submission page for more details on each award including student eligibility, who is permitted to nominate, and what documentation is needed.

Also, if your department sponsors awards for your students, please notify us of the award so we may include these winners in our ceremony. Any student in a program managed by the School of Graduate Studies who has received an award in the 2021-2022 academic year should be included so please send us your notifications!

The deadline to submit award nominations and notification of department awards is Wednesday, March 23.

Commencement 2022

Commencement will be held on Sunday, May 15. Only undergraduates will attend the morning Convocation with the ceremony livestreamed for the other schools to watch virtually. The School of Graduate Studies Diploma Ceremony will begin at 2:30pm in the Veale Convocation, Recreation and Athletic Center. In the coming weeks, look for additional information to sign up to join the platform party and to hood your doctoral students. Use this form to rent regalia by April 29 if you do not have your own. If you are interested in volunteering to be a marshal for our Diploma Ceremony, please email us at

Please remind your students to register and update their information by Friday, April 1. 

Course Audit or Withdrawal

The last day for students to audit a course or withdraw from a single course (as long as it is not their only class) is Friday, November 5. Full tuition (no refund) is charged for audited or withdrawn courses. Students should speak to their advisor as well as the instructor of the course before auditing or withdrawing.

To audit a course, students must email a completed Add/Drop Form to To withdraw, most classes can be done in SIS following these instructions on class registration (starting at #20).

University Resources

Please be aware of University resources you can share with your students as needed. We will highlight a few each month.