Graduate Advisor Newsletter - November 2022

Students walking on Mather Quad in Autumn past Guilford Hall

Welcome to this month's edition of the School of Graduate Studies newsletter to faculty advisors! Below you will find information on upcoming deadlines, academic policies, news, and more. Past newsletters will be archived on our website for you to review any time you wish.

Important Upcoming Dates

Please make sure you and your students are aware of these important dates and deadlines. Some may require your review, approval, and signature.

  • Nov 23 - Campus closes at 3:00pm
  • Nov 24-25 - Thanksgiving Break
  • Dec 9 - Deadline to Submit All Final Materials for Fall 2022 Graduation
  • Dec 9 - Last Day of Class
  • Dec 9 - Deadline for Full Term Withdraw
  • Dec 23 - Final Grades Due to Registrar

Academic Policy Briefs

Submitting Graduation Materials

For students who have applied to graduate for Fall 2022, all final materials must be submitted to Grad Studies by 5:00pm EST on Friday, December 9. Submission of materials includes the completed format check and the uploading of the approved thesis or dissertation to OhioLINK. Students should communicate with their advisors and committee to make sure all approvals are completed. All forms can be downloaded and electronically signed to be emailed to or returned to our office in Tomlinson 203.

Advising Hold

Before your students can register for Spring 2023 classes, you will have to remove an advising hold on their accounts in SIS. Advising holds are automatically placed onto a student's account each semester before registration opens for the following term. If students have additional holds on their account in SIS they will not be able to register until all holds are resolved. Information on how to remove holds can be found on the SIS resources page.

Full Term Withdrawal

If your student needs to discontinue all studies this fall semester and withdraw from all classes, the deadline to initiate a term withdrawal is SIS is Friday, December 9 (the last day of classes). Prior to this, students should also discuss this with their advisor, dean, or Grad Studies staff. A grade of "WD" will be posted to their academic record for dropped courses and no tuition will be refunded (after the fifth week of classes). See the Registrar's site for more information about a full term withdrawal and a step-by-step instructional guideNo one will be allowed complete withdrawal after the last day of classes.

Useful Information

Commencement 2023 Update

Please be aware of significant changes to the schedule for Commencement 2023 from prior years. President Kaler will host a University-wide convocation ceremony on Wednesday, May 17, 2023, at 4:00pm in Veale Rec Center. Our School of Graduate Studies diploma ceremony will be held on Friday, May 19, 2023, at 2:00pm also at Veale. Other schools and colleges will hold their diploma ceremonies spread out across the weekend. More activities are being planned so keep watch for details in the coming months. Check back on the Commencement website and any questions can be emailed to

New Director of SELP

Please join the School of Graduate Studies in welcoming Eric Moore as the new director of the Spoken English Language Program (SELP)! You may already be familiar with Eric from the ELS Language Center on the North Side of campus. Eric can be reached at Students can make appointments with SELP tutors at

Mindfulness in the Classroom

If you are interested in how mindfulness can help improve both the student and faculty experience in the classroom register for the Mindfulness Matters training project. The three-session workshop will be held over Zoom on December 13, January 4, and January 10 from 2:00 to 3:30pm.

University Resources

Please be aware of University Resources you can share with your students as needed. We will highlight a few each month.

Other Resources