Graduate Advisor Newsletter - October 2021

Crawford Hall as viewed from across the Main Case Quad

Welcome to the next edition of the School of Graduate Studies monthly newsletter to faculty advisors! Below you will find information on upcoming deadlines, academic policies, news, and more. Past newsletters will be archived on our website for you to review any time you wish.

Important Upcoming Dates

Please make sure your students are aware of important dates and deadlines. Some may require your review, approval, and signature.

  • Nov 5 - Deadline for Class Withdrawal
  • Nov 5 - Deadline to Audit
  • Nov 5 - Final date to resolve Spring and Summer 2021 Incompletes
  • Nov 8 - Registration Opens for Spring 2022
  • Dec 10 - Deadline to Submit All Materials for Fall 2021 Graduation

Academic Policy Briefs


For any students who were assigned an Incomplete in spring or summer 2021 and have since made up the work, advisors have no later than Friday, November 5 to change the grade recorded in SIS. If the Incomplete is not resolved by this date, the I grade will be converted to an F. See the complete policy on Incomplete grades in the General Bulletin.

Advising Hold

Before your students can register for spring 2022 classes next month, you will have to remove an advising hold on their accounts in SIS. Advising holds are automatically placed onto a student's account each semester before registration opens for the following term. If students have additional holds on their account in SIS they will not be able to register until all holds are resolved. Information on how to remove holds can be found on the SIS resources page.

Final Oral Defense

It is a School of Graduate Studies policy that doctoral candidates must submit the Notification for Scheduling the Final Oral Exam to our office at least three weeks prior to the scheduled defense date. The completed notification form can be emailed to

Students who intend to graduate in January 2022 need to pay careful attention to submission deadlines and plan accordingly. Review our Graduation page for more details.

See the General Bulletin for more academic policies.

Useful Information

Expansion of V-Fund

The Verhosek Fund (V-Fund) is one of the travel awards currently managed by the School of Graduate Studies. We are currently soliciting feedback from students in programs under SGS about a possible expansion of what the V-Fund can cover. Please encourage your students to complete this survey on CampusGroups so we best know how the V-Fund can meet student needs.

Course Audit or Withdrawal

The last day for students to audit a course or withdraw from a single course (as long as it is not their only class) is Friday, November 5. Full tuition (no refund) is charged for audited or withdrawn courses. Students should speak to their advisor as well as the instructor of the course before auditing or withdrawing.

To audit a course, students must email a completed Add/Drop Form to To withdraw, most classes can be done in SIS following these instructions on class registration (starting at #20).

Three Minute Thesis Competition

The Professional Development Center of the School of Graduate Studies is planning the very first Three Minute Thesis (3MT) competition at CWRU! 3MT celebrates the exciting research conducted by graduate students around the world. Developed by The University of Queensland, the competition cultivates students' academic, presentation, and research communication skills. Presenting in a 3MT competition increases their capacity to effectively explain their research in three minutes, in a language appropriate to a non-specialist audience. The final CWRU competition will be held on Friday, February, 25, 2022. Learn more about the competition and upcoming workshops.

University Resources

Please be aware of University resources you can share with your students as needed. We will highlight a few each month.