September 2021 Newsletter

Main Quad outside Rockefeller Hall


Apply for January Graduation

The deadline to apply to graduate in January 2022 is Friday, October 1. You can find graduation information with detailed requirements here. All final materials are due by December 10. Degrees will be awarded on January 14. There is no diploma ceremony in January but if you plan to attend the 2022 Commencement in May, you will also need to register for the ceremony in the spring semester. Be on the look out for details after the New Year.

Verify Your Final Exams

Take a moment now to verify your final exam dates and times with your syllabi and your professors. Make sure all of your travel plans for winter break are after your final exams. Exams will not be rescheduled due to travel conflicts.

Holidays, Leave, & Vacation Policies

Need to take some time off? Graduate students receiving a stipend should be aware of our policy on graduate student holidays, vacation, parental leave, and sick leave. Note that this policy applies during the period of support and represents the minimum to which graduate students are entitled.

Campus Community

KSL Study Carrel Lottery

Could you use your own study carrel in KSL for the academic year? Grad students in programs instructed by Arts & Sciences, Engineering, or Weatherhead can apply online by Friday, September 24 to be entered in a lottery for a carrel in the library. Send questions to 216.368.2992 or

Student studying ta Kelvin Smith Library
Negotiating Conflict Along the Academic Journey

Negotiating conflict is a common challenge for graduate students and one of the most critical competencies needed to advance in academic programs and careers. If you're a PhD student in engineering or nursing, join the School of Graduate Studies Professional Development Center for a multi-part workshop series on negotiating conflict. Each workshop session will be held over Zoom and students who complete the entire program will receive a $50 Amazon gift card!

Students should register for the appropriate session below:

Get Your Flu Shot!

It's important to get a flu shot in any year - but this year especially so!

Over the next several weeks, students can receive a free flu vaccination (see the schedule at the bottom of the page). No registration required but bring your CWRU ID and dress accordingly to receive an upper-arm shot.

Banner of Quad in Front of Adelbert Hall at Night in Autumn

Staying Safe at CWRU

For National Preparedness Month in September, the Office of Resiliency has provided some tips to help keep the CWRU community stay safe and healthy including: how to prepare for potential disasters; how to make an emergency supply kit; and low-cost or no-cost preparedness. See also these tips on public safety on campus, especially after dark.

Voluntary COVID-19 Testing

The three weeks of mandatory testing for vaccinated grad students, faculty, and staff ended earlier this month. However, weekly voluntary testing will be available as an option for all members of the campus community for the foreseeable future. Anyone granted an exemption from being vaccinated must continue to test each week. See the message from the President and Provost for more information. Also please remember to wear masks when indoors and when unable to distance outside on campus.

Names, Pronouns, & Identity in SIS

We recognize that many CWRU students use names other than their legal names to identify themselves. Check out how to Add a Preferred Name or Personal Pronoun or Gender Identity in SIS.

Student Using a Laptop
Did You Miss New Student Orientation?

If you were not able to join us last month or you just want to review material, we have all the Orientation info you need right here on Canvas!

Want or Need Your Refunds Faster?

If you anticipate getting any financial aid refunds, be sure to sign up for Direct Deposit following the instructions here.

Funding Opportunities

Every year the National Science Foundation recognizes thousands of outstanding current and soon-to-be graduate students in numerous science and engineering fields and and supports their research with a three-year annual fellowship including stipends toward education and living expenses as well as other opportunities. If you are considering applying, please check our helpful guide on Canvas including a video Q&A session with current recipients and faculty reviewers at CWRU. The deadline to apply varies by your field of study but will be in the second half of October.

Need funding for an upcoming conference? The Graduate Student Travel Award (GSTA) and the Verhosek Fund (V-Fund) are again accepting applications to support graduate students presenting a paper or poster at both in-person and virtual conferences. Check out our Fellowships and Awards page and read carefully for specific rules and requirements for each award to see if you qualify. Applications for both are accepted first-come, first-serve throughout the academic year.

Full-time PhD students, second year MA students, and third year MFA students in the arts and humanities can apply for grants up to $500 from the Baker-Nord Center to support works-in-progress or help defray expenses associated with thesis research not already covered by department funding. Apply by Friday, October 22.

Women-identified individuals at CWRU in underrepresented fields and researching feminism or women and gender equality can apply for grants from the Flora Stone Mather Center for Women to support professional development and research. Applications are open until Thursday, October 14. See the latest FSM newsletter for details or contact the Mather Center for more information.


The Hertz Foundation will award 5-year fellowships to first-year grad students and those soon-to-start a graduate program who intend to pursue a PhD in the applied physical and biological sciences, mathematics, or engineering and direct their studies toward understanding and solving major, near-term problems facing society. Applications are open through Friday, October 29.

Upcoming Events

Collage of Posters for Events in September 2021

The Office of Multicultural Affairs wants to meet you! All grads, professional students, and postdocs are invited to an OMA open house in Sears 409 on Thursday, September 23 at 12:30pm to meet the staff, see the space, and get a free donut and coffee.

Meet other LGBTQ+ graduate students, eat food, play games, and win prizes at the LGBT Center's Queer Grad Student Gathering at The Jolly Scholar in Thwing on Friday, September 24 at 6:00pm.

The first monthly Anti-Ism Hour will be hosted by the Graduate Student Council on Friday, September 24 at 6:00pm at The Jolly Scholar in Thwing. This happy hour event will be a safe space for graduate and professional students from all programs to meet one another, de-stress, and converse on issues of importance.

The Graduate Studies Professional Development Center invites you to join the Beyond Professoriate team on Saturday, September 25 and on Saturday, October 2nd, 2021 at 11:00am EDT via Zoom for the annual Academic Career Success Conference!

This conference is for grad students and postdocs seeking guidance in their academic careers. Over the past year, many have asked us questions about coping with burnout and staying motivated after a difficult year. The Beyond Prof team listened closely to these concerns, and built a curriculum to share tools and resources for supporting students and postdocs through a successful academic year ahead.

At this year’s conference, experts will help you advance your career, despite Covid-19; learn effective presentation, writing, and time management skills to help you successfully navigate grad school; build leadership and mentorship skills that will help you in any career path; and develop a metric for deciding on postdoc options and next steps after graduate school.

See the full program and register. The webinar is at no cost to students; it's included in your CWRU Aurora membership so all you need to do is login and register.

If you can't make the live sessions still register so you will receive email notification when the conference replays are available.

The Office of Multicultural Affairs invites the CWRU community to help welcome all new multicultural students, staff and faculty to campus at OMA's Annual Welcome Reception on Monday, September 27 at 4:30pm in Tink Ballroom!

Library Resources Lab is an annual event organized by Kelvin Smith Library to showcase science and engineering resources available to the CWRU community. Students will have the opportunity to learn about resources for their field or interest, get tips and tricks, and maybe win prizes!

Knovel & ScienceDirect
Tuesday, September 28, 12:00-12:40pm EDT
RSVP for in-person or virtual

IEEE Xplore database
Wednesday, September 29, 12:00-12:40pm EDT
RSVP for in-person or virtual

Cleveland Health Sciences & PubMed
Thursday, September 30, 12:00-12:40pm EDT
RSVP for in-person or virtual

Wednesday, October 6, 12:00-12:40pm EDT
RSVP to attend

Springer Nature
Tuesday, October 12, 12:00-12:40pm EDT
RSVP to attend

SciFinder-n database
Wednesday, October 20, 9:30-10:30am EDT
RSVP to attend

Wiley Online Library
Wednesday, October 27, 12:00-12:30pm EDT
RSVP to attend

The Graduate Student Council invites you to enjoy a free scoop of ice cream on Tuesday, September 28 from 5:00 to 7:00pm at Mitchell's Ice Cream in Uptown! RSVP by registering if you plan to attend!


The first Wellness Wednesday of the semester is hosted by the Office of Multicultural Affairs and University Health & Counselling Services on Wednesday, September 29 at 12:00pm in Sears 409. Get tips on setting and achieving fitness goals while while balancing academic coursework and how to continue a workout routine throughout the semester.

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Crawford Hall as viewed from across the Main Case Quad