August 2020 Newsletter

Doc Oc Statue on CWRU Quad wearing a PPE Mask


Grad Studies Staff Back on Campus

The staff at the School of Graduate Studies has returned to our office in Tomlinson Hall. However, we ask that you still contact us by email or phone and submit all forms and materials electronically. This may mean you have to communicate with your advisors in advance to get digital signatures or approvals. All of our forms are fillable .PDFs you can download to complete, digitally sign, and email back to us.

If you need to see us in person, please know that some staff are working remotely each day so please contact us first and set up an appointment. As everywhere on campus, please wear a mask, practice social distancing, and adhere to other health safety guidelines.

Congrats to Summer Graduates! 

You did it! Degrees for students who completed their work during the summer semester were awarded on Friday, August 14. Look for an email sent on August 20 with detailed instructions on how to acquire your diploma. You earned it!

Three Masters Students Holding Diplomas at Commencement 2019

Waiver of Registration

Missed last semester's deadline to apply to graduate? If you've completed all graduation requirements, but did not meet the summer graduation deadline, you may be eligible to waive class registration for fall. Here's how: 

  • Submit all final materials for your degree as listed here, including the Waiver of Registration form (included in the downloadable file).
  • International students must have the waiver of registration electronically signed by International Student Services (ISS).

The waiver of registration deadline is Friday, September 4. Once completed and electronically signed please email the form to

Space Management Initiatives

In response to the COVID-19 pandemic, all rooms on campus have reduced capacities. The University has developed several new initiatives to ensure students have space available for either academic or social purposes. See more details or download this one-page summary.

Waiver for the Student Medical and One-to-One Fitness Plans 

Do you have Health Insurance? If you're already covered, make sure to waive your Student Medical Plan before the end of the drop/add period on Friday, September 4 to avoid being charged. Also, every graduate student is automatically enrolled as a member of One-to-One Fitness but if you are not interested you have the option to waive this plan by September 1. If you opted to waive the Student Medical Plan and/or the One-to-One Fitness plan in previous academic years, you must apply again to waive these plans for the 2020-21 year.

Please note: If you are staying on the Student Medical Plan, your coverage year began August 1.

Students exercising on treadmills

Labor Day: No University Holiday

As per the revised University holiday schedule for fall semester 2020, Labor Day on September 7 will be treated as a normal Monday for students in the College of Arts and Sciences and the School of Engineering. Instead, no classes will be held for the entire week of Thanksgiving. Students in other programs should check with their advisors and professors to confirm the fall semester calendar. See our dates and deadlines calendar for more details.

How to Remove Holds in SIS

If you have not already, register for for Fall classes through SIS. The Add/Drop period ends on Friday, September 4. If you have a hold on your account, talk to your advisor or check below to see how to remove it. All forms and material can be completed and signed electronically and submitted to our office by email.

  • Advising Hold: Automatically placed onto your account twice per year and must be removed by your advisor before you can register for courses.
  • Past Due Balance Hold: Placed by Student Financial Services, these holds can affect registration, ordering transcripts or receiving your diploma. Login to SIS to pay your balance.
  • Financial Preregistration Hold: Placed by Student Financial Services. Simply click on the Hold link in SIS and walk through the steps to remove it.
  • Planned Program of Study (PPOS) Hold:  Students who have not submitted a PPOS in SIS by the end of their second semester (or earlier for some Masters programs) may have a registration hold placed on their records. Once submitted, your advisor must review and approve the PPOS in SIS. The hold will then be processed and removed overnight. 
  • Missing Transcripts / Test Scores / Recommendations: A registration hold placed by Graduate Studies Admissions if you have missing documents that need to be submitted. Login to the online application system here to view what is missing. For specific questions, email

Notification for Final Oral Defense

Doctoral candidates must electronically submit the Notification for Scheduling the Final Oral Exam to Graduate Studies at least three weeks prior to the scheduled defense date. Until further notice all defenses will take place online over Zoom. If you intend to graduate in January 2021, you should pay careful attention to the submission deadlines and plan accordingly. See our Graduation page for more details.

Smiling student at computer in lab

Update to Office 365

Microsoft Office 365 is available for students to download from the Software Center. This is an optional upgrade to replace Office 2016. In addition to the standard Office suite (Word, Excel, PowerPoint, etc), 365 includes online versions of some apps. However, the online version of Outlook is not compatible with Case Google Mail. See more about compatibility.

Freedman Student Fellowships

Grad students in the College of Arts and Science, the School of Engineering, or Weatherhead can apply for a Freedman Student Fellowship to support the completion of targeted digital projects. Applications are due September 21.

    Eduroam for Wireless Access Away from CWRU

    While travel this fall will be limited, many of us will be off campus and even far from Cleveland when studying and doing research. All at CWRU can use their NetID to log into eduroam networks at participating institutions to obtain secure, wireless internet access. The eduroam network is also available for visiting students, staff, and other researchers on the CWRU campus who can't use CaseWireless..

    See more on how to set-up eduroam and where you can use it.

      Considering a Career in Teaching?

      Grad students and postdocs can sign up for the non-credit UNIV 401 Advanced Professional Development for University Teaching Seminar to learn effective teaching strategies useful across major disciplines. Both online sessions meet every week on Tuesday at 11:30am to 12:45pm or 1:00pm to 2:15pm. Enrollment is limited to 17 students in each section.

      Campus Community

      Guidelines for Student Organizations

      Review the "Rules of the Road", programming guidelines for all student organizations this fall during ongoing health safety measures on and off campus.

      Student reading eBook lying on grass in Quad, summer time

      Online Spoken English Programs

      Members of the campus community are invited to join any of several weekly Spoken English Programs this fall to enhance and practice spoken English skills.

      • Better Pronunciation - Mondays at 2:00pm
      • Advanced Fluency - Wednesdays at 4:30pm
      • Culture and Conversation - Fridays at 2pm
      • Conversation Practice - Fridays at 3:00pm

      To participate in the seminars and get the Zoom info, contact Elise Geither at

      Interested in a University Committee?

      The Graduate Student Council is looking for graduate students to be representatives to sit on a variety of University Committees. These committees often seek graduate student input and student members will have direct access to University administrators. If you're interested, please complete this form.

      Diversity 360 for Graduate Students

      New grad students are invited to join an interactive Diversity 360 (D360) session where you can engage with your peers in discussions on how to advance the campus community's efforts to be a welcoming, inclusive environment for learning, leading, and innovation. Register on CampusGroups to get the Zoom link for one of these sessions:

      Before the session, please watch the D360 pre-session video in the Canvas online orientation module or on YouTube.

      MOVE Forward

      Feeling stuck? Having a hard time coping with change? Learn how to MOVE from a fixed mindset to a growth mindset, while realizing your personal values and creating life goals. These virtual UH&CS workshops are open to all students but you must register in advance and commit to attend all three workshops in a session: 9/8, 9/10, 9/15 from 1:00 to 2:30pm or 9/16, 9/23, 9/30 from 3:00 to 4:30pm. Additional sessions will be offered in October and November.

      Childcare Support for Grad Students

      With your classes begun but schools in many places continuing to have remote instruction, graduate students can receive assistance with child care including a childcare subsidy and limited group care on campus.

      CWRU Veale Athletic Center Track

      Athletic Facilities Reopen

      The Veale Convocation, Recreation, and Athletic Center on the Quad and Wyant Athletic and Wellness Center on North Side have reopened. Current hours for both facilities will Monday through Friday from 7:30am to 11:00pm. Both centers will be closed on the weekends. Adelbert Gym, Freiberger Field, and the Veale Rock Wall will also remain closed for the time being. See more details.

      Use Grubhub for Campus Dining

      To reduce crowds around campus dining locations and expedite your visit, everyone is encouraged to download and use Grubhub from your phone. And always remember to wear your mask and practice social distancing when in line!

      CWRU Facemask Fundraiser Campaign

      Example of Grad Studies Branded Facemask

      Schools for Slowing the Spread, run by students from CWRU and other institutions, is currently holding a fundraiser to support Case's Student Emergency Fund as well as local and national response efforts during the pandemic with facemasks branded for each college and school at Case. 100% of the proceeds will be donated to the Emergency Fund and charities responding to COVID-19. Order by September 2 and use the code CWRU2020 for free shipping. 

      Upcoming Events

      Note: Most events are virtual; check the event link for detailed information on obtaining the video conferencing info.

      Mon, Aug 31- Risk Manager Session. Check-in session with Student Activities & Leadership to discuss new student programming guidelines. 2-3pm.

      Mon, Aug 31- Graduate Student Council 101 for GSC representatives or any student org leaders. 6-8pm.

      Wed, Sep 2- Graduate Student Council General Assembly Meeting. 6-7pm.

      Thu, Sep 3- KSL Virtual Game Night. 7-9pm.

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      Yost Hall, main Case Quad, seen from Michelson Morley Fountain