February 2022 Newsletter

Tomlinson Hall after snow storm in January 2022

Commencement - May 15, 2022

Don't forget to register to attend the Commencement ceremony! Registration begins Tuesday, March 1 and ends on Friday, April 1. Even though you have already applied for graduation in SIS, you must also register to participate in Commencement; applying to graduate and registering for Commencement are two entirely separate processes. When you register, you will be able to enter a preferred name and phonetic spelling and record your pronunciation. More details on Commencement 2022 will be posted in the coming weeks but you can review additional information here.

Also, you can get assistance ordering regalia at doctoral fittings (March 2 and 18) or the Grad Fair (March 30-31).


Spring Break March 7-11

Effective this semester, students in the School of Graduate Studies will receive a five-day break from classes and class activities corresponding to Spring Break in the undergraduate calendar, March 7 to 11. Additionally, grad students will have no classes over Fall Break. Please note that this exemption applies only to classes and class activities; faculty may still require students to perform research activities during these breaks.

As a reminder if you do stay on campus over the breaks, please confirm access availability as some buildings and services (KSL, gyms, shuttles, dining, etc) may have reduced and altered hours.

Final Oral Defense

Doctoral candidates must submit the Notification for Scheduling the Final Oral Exam to Graduate Studies at least three weeks prior to the scheduled defense date. If you intend to graduate in May, you should pay careful attention to submission deadlines and plan accordingly. Dissertation defenses (like classes) are to be held in-person. Current University policies on masking and physical distancing should apply. If special circumstances exist, students can petition Grad Studies for exceptions. See our Graduation page for more details.

Incomplete (I) Grades from Fall 2021?

If you received an Incomplete (I) grade in the fall semester, you have until the date specified by your instructor - but no later than the 11th week of class (Friday, March 25) - to submit all outstanding work in order to have a final grade posted. If the Incomplete is not resolved by this date, the I grade will be converted to an F. See our Incomplete Policy in the Bulletin for more details.

Student studying with an open book

Expanded Parental Leave Policy

Effective immediately, eligible students in the School of Graduate Studies who receive stipends will receive two additional weeks of parental leave paid at 100% of the student’s current stipend. This change extends paid leave to eight weeks after the birth, adoption, or foster placement of a child.

Please review complete details for parental leave and our other policies on holidays, vacation, and sick leave.

Anti-Plagiarism Tools

Graduate students, postdoctoral scholars, and faculty should use iThenticate plagiarism detection software to ensure work is properly cited when writing theses and dissertations, preparing manuscripts for publication, and submitting proposals for research funding. iThenticate is freely available to the CWRU community at the University's Software Center. See here for more information and how to download iThenticate.

Also the University has integrated Turnitin, a digital plagiarism detection tool, into Canvas to help ensure student academic writing submissions are free of unintentional or intentional plagiarism. See here for more information on Turnitin.

Preferred Name

We recognize that many CWRU students use names other than their legal names to identify themselves. Check out our Preferred Name policy to see how you can change your preferred name on rosters and in SIS by filling out the Preferred Name Form. Please note that adding a preferred name is different than a Name Change Request, which requires legal documentation and shows up on all official university documents.

Clocktower at Biomedical Research Building (BRB)

Daylight Saving Time Begins in March

Daylight Saving Time (DST) for the United States will begin overnight Sunday, March 13. Before going to bed that Saturday night, make sure move forward one hour any clocks that do not automatically update so you're on time for class and any appointments after you return from Spring Break!

Verify Your Final Exams

Mark your calendars for final exams! Take a moment to verify your final exam dates and times with your syllabi and your professors. Make sure all of your travel plans for summer are after your final exams. Exams will not be rescheduled due to travel conflicts.

Campus Community

Sweet Kiddles Child Care Resources

Beginning this month, CWRU will pay the $125 membership fee and up to $1,000 of child care at any Sweet Kiddles location for graduate and professional students who enroll their children. The closest location to campus is within the recently built Centric Apartments complex adjacent to Uptown and the Cleveland Institute of Art (1999 Circle Dr., Suite A). See our website for more information.

Additionally, students and postdocs can still schedule appointments for 3 hours of drop-in child care at One-to-One Fitness or Next Level Fitness. Space at any given time is limited per location to ensure adequate supervision and social distancing. Review additional child care resources from the University.

Food Insecurity Resources

The Office of Graduate Student Life has a food pantry by appointment for all grad and professional students at CWRU facing food insecurity. The pantry is an open market in Tomlinson 217 and you can choose up to 15 non-perishable items per visit. Please bring your own reusable bags if possible. Sign up for a 15 minute appointment.

See this list of resources from the Dean of Students Office for additional emergency food assistance is available for students.

Food pantry market at the Office of Graduate Student Life in Tomlinson

Bookstore Relocation

The University Bookstore is moving next month during Spring Break. The store will close at the end of the day March 4 and re-open at its new location on the other side of Euclid Ave (in the site of former ABC Tavern) on March 14.

Housing Survey

If you have any helpful info or tips from when you searched for housing in Cleveland, please consider taking this survey from the Office of Graduate Student Life to share your insight with the next incoming class!

Wellness Programs

All students can attend wellness programs offered through University Health & Counseling Services such as BIPOC Support Space, T.H.I.N.K. trainings, Rethinking Anxiety and Depression, Koru Mindfulness, Self-Care Planning, STI screenings, and more. See the schedule for upcoming UHCS programs and services.

Reduction in Out-of-Pocket Max for Health Insurance

Effective for the next academic year (2022-2023), students in the School of Graduate Studies who enroll in the university's student health insurance plan will have a $5,000 out-of-pocket maximum for medical costs (a reduction from the current maximum of $6,500).

Upcoming Events

Banner for 2022 3MT Competition Final Round



Join us for the very first Three Minute Thesis (3MT™) competition at CWRU on Friday, February 25 at 12:45pm EST in Tink Ballroom! Register here to attend.

Developed by the University of Queensland and now held at over 900 institutions across more than 80 countries around the world, 3MT celebrates the exciting research conducted by grad students around the world. 3MT is a competition that challenges research students to communicate the significance of their projects to a general audience in just three minutes.

This event will also be livestreamed - a link will be provided closer to the event. 

Visit the our 3MT website for more details.

Join CWRU's SWE and GradSWE for some RealTalk on Wednesday, Febuary 23 at 11:00am EST on how women in STEM can succeed in graduate school!

Register on CampusGroups to get the Zoom link.

Learn how to determine your credit score, how to make sense of it, and how to repair your credit report at a virtual workshop with GSC and PNC Bank on Wednesday, February 23 at 5:30pm EST.

Register on CampusGroups to get the Zoom info.

Mark your calendars for the 2022 Grad Student Appreciation Week!

The Office of Graduate Student Life is coordinating a week long event April 4-8, to recognize the intellectual, teaching, and cultural contributions that graduate students make to our University community everyday!

Banner for Graduate Student Appreciation Week 2016

The LGBT Center will host the 2022 Lavender Graduation ceremony on Tuesday, April 26th at 6:00pm in the Linsalata Alumni Center to celebrate the University's LGBTQ+ Graduates!

Graduating students should register to attend on CampusGroups.

The Black Student Union at CWRU invites all graduating Black students to this year's Black Graduation on Friday, May 13 at 6:00pm (with a rehearsal earlier in the day). Graduates are encouraged to register to February 25.

The Engineering Game
Effective Writing in the Sciences
Light the Campus: Day of Remembrance
Brite Winter Festival
Doctoral Regalia Fitting
GSC General Assembly
KSL Game Night
Shave It Off
GCAS General Assembly Meeting

Award Season

Selection of student winners of 2018 Graduate Awards

Nominations are currently open for the 2022 Graduate Student Awards!

Faculty and academic departments with degrees in the School of Graduate Studies are encouraged to nominate outstanding students for several prestigious awards to be honored at a ceremony on Tuesday, April 26. Some nominations can be submitted by students and community members. See our submission page for more details on each award including student eligibility, who is permitted to nominate, and what documentation is needed.

Send questions to sgsevents@case.edu. The deadline to submit nominations is Wednesday, March 23.

Departments that sponsor awards for their students are encouraged to submit notifications to Grad Studies so we may include these winners in our ceremony on Tuesday, April 26. Any student in a program managed by the School of Graduate Studies who has received an award in the 2021-2022 academic year should be included so please send your notifications!

Send questions to sgsevents@case.edu. The deadline to submit notification of department awards is Wednesday, March 23.

Awards from the 2017 Graduate Student Award Ceremony

Nominations have just closed but you can read more about our prestigious John S. Diekhoff Awards for Graduate Teaching and Mentoring! Over the next few weeks, a student committee will evaluate nominations and interview candidates to select up to four faculty members who are outstanding in teaching or mentoring students in the School of Graduate Studies! Winners will be announced at the Graduate Student Award ceremony on Tuesday, April 26 and presented during Commencement on Sunday, May 15.

Wall of  John S. Diekhoff Award

Underrepresented minority graduate students are welcome to apply for a 2022 Unity Banquet Scholarship from the Office of Multicultural Affairs to assist with tuition costs, research, conference attendance, and more!

Applications are due by 9:00am EST on Monday, February 28.

Recognize diversity and inclusion efforts at CWRU by nominating members of our community who enhance diversity through inclusive thinking, mindful learning, and transformative dialogue for the annual Diversity Achievement Awards!

Students in the School of Graduate Studies can be nominated for the Graduate/Professional Student Excellence Award for those who demonstrate leadership and commitment to diversity, inclusion, and multiculturalism through academic excellence, service, volunteerism, and/or research.

Nominations are due by Tuesday, March 1.

PhD candidates enrolled in programs in the School of Medicine who show promise in occupational or environmental health fields can apply for the 2022-2023 Daniel Lewis Ravin, MD Award! Learn more on the the Swetland Center for Environmental Health's website.

Applications are due by 5:00pm EST on Tuesday, March 1.

Do you collect books, manuscripts, or other materials found in libraries? What does the collection say about you? If you have a collection of 10 to 50 books that share a unifying theme, enter Kelvin Smith Library's Book Collecting contest! The first place grad student will win $700 and other prizes!

Entries are due by Friday, March 4.

Nominate outstanding graduate student leaders and other individuals and organizations for the 2022 Dr. Dorothy Pijan Student Leadership Awards! Graduate students are eligible to be nominated for numerous awards which will be presented during the Student Leadership Awards Ceremony on Wednesday, April 27.

Nominations are due by Friday, March 4.

Full time doctoral and Masters students looking to get involved in energy fields through policy, entrepreneurship, industry, or technical academic research can apply for the Great Lakes Energy Institute's ThinkEnergy Fellows Program. Selected PhD students will receive $10,000 awards and selected Masters students will receive $5,000 awards for the one-year program beginning in fall 2022. Students will be matched to paid internship or research opportunities over the summer.

To learn more, register for a virtual info session on Tuesday, March 1 at 10:00am.

Applications are due by Tuesday, March 15.

Graduate students in the Department of English can enter poems into the 2022 Timothy Calhoun Memorial Prize for Poetry for the best poem or group of poems. The winners will be celebrated at our Graduate Award Ceremony on Tuesday, April 26.

Submissions are due by 4:00pm EDT on Friday, March 18

Women Masters and PhD students in programs taught by the College of Arts and Sciences can apply for the Eva L. Pancoast Memorial Fellowship to assist in extending their education by foreign study or foreign travel, or both in the twelve months following the current academic year.

The amounts of the fellowships vary, but generally range from $1,000 to $3,500. Those who receive awards will be required to submit a brief report of the project after its completion with reasonable documentary evidence of major expenditures. Funds are not disbursed until expenses are incurred and original receipts are submitted.

Please review more information and application details.  Reference letters should be submitted separately by the letter writer electronically to Dean Karie Feldman; please ask your recommender to include your name and PANCOAST in the subject line of the email.

The winners will be celebrated at our Graduate Award Ceremony on Tuesday, April 26.

Applications and recommendation letters are due by Friday, April 1.


Graduate students who are working to make impactful actions and advancement of the mission of the LGBT+ community at CWRU, in Cleveland, or beyond through scholarship, research, or leadership activities can apply for CWRU Pride LGBT Ohio Leadership Award.

Applications and letters of recommendation are due by 5:00pm EDT on Friday, April 1.

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Michelson Morley Fountain on Main Quad in Snow, February 2021