January 2023 Newsletter

Faculty Winners of Diekhoff Award 2019

Nominate Faculty for Diekhoff Awards!

Do you know a faculty member who is an outstanding teacher or mentor to graduate students? Nominate them for the John S. Diekhoff Awards by Sunday, January 22! The prestigious Diekhoff Awards are an over 40 year tradition at CWRU to recognize faculty for their exemplary contributions to the education and development of Grad Studies students through advising, mentoring, and classroom teaching. Up to four faculty will be awarded this year selected by a student-run committee.

Learn more about the awards and eligibility of nominees. Email any questions to diekhoff@case.edu.

V-Fund Expansion!

The School of Graduate Studies is pleased to announce an expansion to our Verhosek Fund for graduate students! Previously, the V-Fund could only be awarded to students presenting their research at a conference to reimburse some travel costs. But beginning this semester Grad Studies students can also apply for the V-Fund to reimburse other expenses that can enhance your academic and research goals including:

  • presenting at a conference
  • workshop fees
  • research site travel
  • research materials
  • article processing fees
  • certificates (not from CWRU)
  • scholarly journal subscription
  • research material translation or transcription

Also, the maximum value of the award has been increased to $350! Unlike our other award, the V-Fund requires no matching pledge from your department. Each Grad Studies student can only receive the V-Fund once during your academic career regardless of which expense used. See our website for additional details and eligibility. Apply for the Verhosek Fund on CampusGroups and email gradtravelawards@case.edu with any questions.


Three Masters Students Holding Diplomas at Commencement 2019Congrats to Winter Graduates!

You did it! Degrees for students who completed their work during the fall 2022 semester were awarded on Friday, January 20. There is no ceremony at this time but all winter graduates will be invited to attend Commencement on Friday, May 19.

Look for an email sent from our office with detailed instructions on how to acquire your diploma. You earned it!

Waiver of Registration

Missed last semester's deadline to apply to graduate? If you've completed all graduation requirements, but did not meet the fall graduation deadline, you may be eligible to waive class registration for spring. Here's how: 

  • Submit all final materials for your degree as listed here, including the Waiver of Registration form (included in the downloadable file).
  • International students must have the waiver of registration electronically signed by International Student Services (ISS).

The waiver of registration deadline is Friday, January 27. Once completed and signed please email the form along with all your other final graduation materials to your program coordinator in SGS directly or to gradstudies@case.edu.

Students exercising on treadmills

One-to-One Fitness Plan Waiver

Is your New Year's resolution to get fit? Then you're in luck! Every graduate student is automatically enrolled as a member of One-to-One Fitness. However, if weight training, pilates, and cycling aren't your thing, you also have the option to waive this plan by Friday, January 27 for the spring semester. If you did waive in the fall you must do so again this semester. If you do not have a One-to-One membership, you will still have access other athletic facilities and gyms on campus.

Student Medical Plan Waiver

Do you have health insurance? If you're already covered, make sure to waive your Student Medical Plan before the end of the Drop/Add period on Friday, January 27. Already waived your Student Medical Plan in the fall? No need to waive it again, the waiver applies to spring semester as well!

Please note: If you are currently enrolled in the Medical Plan your coverage for the spring semester began on January 17.

Enroll in UNIV 402C Presentation Skills

Do you want to increase your English fluency and presentation skills? Enroll in the free, zero-credit UNIV 402C Tuesdays and Thursdays this semester from 4:00 to 5:15pm. This course will help students increase their ability to speak English fluently with advanced vocabulary in formal settings, with an emphasis on presentation and communication skills. Enrollment is limited to ten (10) students and you must register by Monday, January 30 (the day before the first class session). For more information, please email Eric Moore, Director of Spoken English Language Programs in the School of Graduate Studies.

Apply for May Graduation

PhD Graduates lined up on Main Quad before Commencement Convocation 2017

You're almost there and it's already time to for graduation! The deadline to apply to graduate in May is Friday, February 10. You can find graduation packets with detailed requirements hereRemember, if you plan to attend Commencement, you must also register for the ceremony beginning in March. Be on the lookout for details on the Grad Studies Commencement Ceremony which will be held on Friday, May 19.

Please note: If you applied to graduate in fall 2022 but did not complete all requirements you must apply again this semester.

Preferred Name

We recognize that many CWRU students use names other than their legal names to identify themselves. Check out our Preferred Name policy to see how you can change your preferred name on rosters and in SIS by filling out the Preferred Name Form. Please note that adding a preferred name is different than a Name Change Request, which requires legal documentation and shows up on all official university documents.

Campus Community

Childcare Resources

Graduate and professional students can enroll their children at any Sweet Kiddles location and CWRU will pay the $125 membership fee and up to $1,000 of childcare each academic year. The closest location to campus is within the Centric Apartments complex adjacent to Uptown and the Cleveland Institute of Art (1999 Circle Dr., Suite A). Additionally, students and postdocs can schedule drop-in childcare at One-to-One Fitness, apply for a subsidy to enroll a child in the Music Settlement Early Childhood Programs, and receive partial reimbursement for childcare  costs during CWRU-related travel. See our website for more information on all childcare resources for graduate students.

Student Using a Laptop

Comprehensive List of Basic Needs Resources

More than half of all college students have or will experience times when they faced basic needs insecurity related to food, housing, water, or safety. To help provide assistance and support to all CWRU students, the Dean of Students Office maintains a comprehensive list of important resources. If you ever face a difficulty or hardship, please do not hesitate to reach out for help.

Apply for Advocacy Workshop in DC

Interested in the role of science in policy-making? Want to learn effective science communication for civic engagement? Would you like to meet with members of Congress to discuss science policy? The Graduate Studies Professional Development Center is sponsoring a student for the American Association for the Advancement of Science's Catalyzing Advocacy in Science and Engineering (AAAS CASE) Workshop in Washington, DC over March 26-29. Find details, requirements, how to apply here by Friday, February 3!

FSM Grants for Women-Identified at CWRU

Women-identified individuals at CWRU in underrepresented fields and researching feminism or women and gender equality can apply for grants from the Flora Stone Mather Center for Women to support professional development and research. Applications will be accepted through early February. Contact the Mather Center for more information.

Students Outside on Campus

Apply for Inamori Grants

Grad students can apply for grants from the Inamori International Center for Ethics and Excellence to create spaces for conversations and pursue a project about inequities in healthcare. The application deadline is Tuesday, January 31 but priority will be given to proposals submitted by Friday, January 20.

Join GSC Executive Board!

Interested in a leadership position with the Graduate Student Council executive board? If you are looking to make a positive difference for grad students at CWRU, apply to the Co-Director of Advocacy & Diversity. Applications are due by Wednesday, January 25 and all applicants must give a two-minute speech at GSC's general assembly meeting on Wednesday, February 1.

Grad Assistants for ResLife Needed!

Residence Life is in need of graduate students to join their team for the 2023-2024 academic year as Assistant Residential Community Directors! The ARCD is a 10-month live-in position to support the creation and facilitation of an integrated residential learning environment for several hundred undergrad students. Applications and recommendations are due Friday, February 3.

Winter Weather Alerts

Winter storm on Freiberger Field, KSL, CWRU

Adverse weather could strike anytime. Make sure you're signed up and your contacts are up-to-date for Spartan Alerts so you'll be immediately informed of cancellations due to weather, street closures, emergencies, and other important notifications.

Skate at Wade Oval!

Winter isn't just snow and slush but also seasonal fun activities! The Rink at Wade Oval is back and open every weekend through late February for ice skating close enough it's all but on campus!

And explore more fun things to do this month and throughout winter in Cleveland!

Upcoming Events

All CWRU international students are invited to a Mocktail Hour and Networking Training on Wednesday, January 25 at 5:30pm in Tomlinson Lobby for hands-on training for meeting new people and making contacts when attending professional networking events, mixers, and cocktail hours. Hors d'oeuvres and non-alcoholic drinks will be served to provide an opportunity to practice the skills learned during the etiquette training.

Participants should wear business professional attire and the $15 tickets can be purchased on CampusGroups.

Celebrate the start of the semester by joining the Graduate Student Council at Dave's Cosmic Subs on the North Side of campus for the first GSC Happy Hour of 2023 on Friday, January 27 at 8:00pm!

Register on CampusGroups.

Learn about what the Graduate Student Council plans for the spring semester at their first general assembly meeting of 2023 on Wednesday, January 4 at 5:30pm. Dinner will be provided.

At this meeting, all applicants for the GSC Executive Board position of Co-Director of Advocacy & Diversity will present a two minute speech on their candidacy.

Register for to attend on CampusGroups.

Save the date! The second annual Three Minute Thesis competition at CWRU returns on Friday, February 17!

3MT celebrates the exciting research conducted by grad students around the world. This competition cultivates students' academic, presentation, and research communication skills. Presenting in a 3MT competition increases each student's capacity to effectively explain their research in three minutes, in a language appropriate to a non-specialist audience.

Register to attend will open soon.

48th Annual Science Fiction Marathon
Chinese New Year Festival
  Lunar New Year
Conversation with Deputy Secretary of State Wendy Sherman
Critical Conversation: Race & Racism
KSL Therapy Dogs
KSL Mapping Data
KSL Trivia Game Night
Wellness Wednesday: Self Love & Self Care
Jolly Scholar Trivia Night
Trans Allyship 101
Light the Campus: Day of Remembrance

Want More?

Don't want to wait until our next newsletter in February? Follow @cwrusgs on Facebook and Twitter for new content almost every day!

Snow covering the Arts Shield outside Yost Hall