July 2022 Newsletter

Flowers in front of Tomlinson Hall, Summer 2022

Fall New Student Orientation

Welcome new Summer and Fall students! We're just weeks away from Fall Orientation and the start of Fall semester classes. All students who began during the Summer term or are starting in the Fall are invited to the New Graduate Student Orientation which will be hosted on the Canvas platform later this summer. Students will receive an email when the online platform is open.

Grad Orientation is a self-guided, online resource designed to help prepare you as a graduate student at Case Western Reserve University. Once the orientation course is open, you can access it anytime from anywhere with an internet connection.

The orientation modules will contain valuable info about Diversity 360, Kelvin Smith Library, Access Services, Health and Counseling Services, the CWRU Police, [U]Tech, Academic Integrity and more!

A Welcome to Campus event will be held on Tuesday, August 23.

In the meantime, please visit the "First Steps" Information on our website for setting up your email, finding off-campus housing, learning about community resources, and more. Also continue to complete items on the New Student Checklist. Make sure to upload your photo for your student ID card by August 1!

Have questions about Orientation? Send an email to sgsevents@case.edu.


Fulbright Info Sessions

Partnering with the Office of Undergraduate Studies, we are hosting two Zoom sessions this summer to review the Fulbright US Student Program, campus processes, deadlines, and application support and guidance. Register for one of the following sessions: Friday, July 22 at 12:00pm EDT or Monday, August 8 at 3:00pm EDT. After registration, students will be sent a Zoom invite to their selected session. See more information about the Fulbright Program at CWRU.

Register for Fall 2022 Classes

Registration is open in SIS for Fall 2022 courses. The Add/Drop period ends on Friday, September 9. You won't be able to register if you have a hold on your account in SIS; click below to find out how to remove it.

  • Advising Hold: Automatically placed onto your account twice per year and must be removed by your advisor before you can register for courses.
  • Past Due Balance Hold: Placed by Student Financial Services, these holds can affect registration, ordering transcripts or receiving your diploma. Login to SIS to pay your balance.
  • Financial Preregistration Hold: Placed by Student Financial Services. Simply click on the Hold link in SIS and walk through the steps to remove it.
  • Planned Program of Study (PPOS) Hold: Students who have not submitted a PPOS in SIS by the end of their second semester (or earlier for some Masters programs) may have a registration hold placed on their records. Once submitted, your advisor must review and approve the PPOS in SIS. The hold will then be processed and removed overnight.
  • Missing Transcripts / Test Scores / Recommendations: A registration hold placed by Graduate Studies Admissions if you have missing documents that need to be submitted. Login to the online application system here to view what is missing. For specific questions, email gradadmit@case.edu.
Student taking notes by hand in class

Waivers for Medical and Fitness Plans

Do you have Health Insurance? If you're already covered, make sure to waive your Student Medical Plan before the end of the drop/add period on Friday, September 9 to avoid being charged. Also, every graduate student is automatically enrolled as a member of One-to-One Fitness but if you are not interested you have the option to waive this plan also by September 9. If you opted to waive the Student Medical Plan and/or the One-to-One Fitness plan in previous academic years, you must apply again if you intend to waive these plans for the 2022-23 year.

Please note: If you are staying on the Student Medical Plan, your coverage year begins August 1.

Summer Course Withdrawal

If you are enrolled in a course this summer and need to withdraw, review the Summer 2022 Enrollment Dates + Deadlines page (scroll to the Grad section) to confirm the last possible day to do so. For most classes, a withdrawal is to be done in SIS. See the University Registrar's page on class registration (start at #20) for instructions.

When you drop the individual course, you will receive a grade of W on your transcript and you will receive a 0% tuition refund. If you have more questions or are unsure whether you should drop the individual course, speak to your professor and/or advisor before making the decision to withdraw.

Freedman Student Fellowships

If you have a well-defined research project that involves the application of digital tools and methods to scholarly or pedagogical problems, apply to the 2022-23 Freedman Student Fellowship program! Applications are due by September 9 and students are strongly encouraged to schedule a consultation with the digital scholarship team before submitting.

Clocktower at Biomedical Research Building (BRB)

CWRU Take Two

For the remaining two Fridays this month the University will close at 3:00pm EDT including our office in Tomlinson Hall. Please plan accordingly. Beginning the week of August 1 our office will resume normal hours; Monday through Friday, 8:30am to 5:00pm EDT.

Teaching Assistant Training

Graduate students who will serve as teaching assistants (TA) for Fall 2022 courses are required to participate in TA Training including registering for UNIV 400 in SIS to take the webinar course in Canvas (open July 18) and an in-person seminar on Friday, August 26. International student TAs also need to email selp@case.edu to schedule a Spoken English Test (SET). If you have questions, please contact gtatraining@case.edu.

Watch the 2022 Commencement Ceremony!

Video from the School of Graduate Studies diploma ceremony as well as the morning Convocation are now viewable on the University's YouTube channel!

Campus Community

Recent SCOTUS Decisions

Recent decisions by the Supreme Court of the United States have generated discussion and concern among many across the country and here on campus. As President Kaler expressed in statements last month, CWRU continues to support women’s rights to reproductive health, academic freedom, and freedom of expression. American Independence Day was a few weeks ago and one of the best ways to continue to celebrate this holiday is by exercising your freedom of speech; if you have thoughts and concerns over any and all current events, make your voice heard and reach out to your local, state, and national representatives.

Students who want to discuss this situation are encouraged to contact University Health & Counseling Services (in-person or remote). On July 18, the University launched a new reproductive health website. You can also review information about relevant health services.

Also read the statement from the Flora Stone Mather Center for Women for more information.

New Safety & Transportation Apps

Launching Monday, August 1, Spartan Safe will replace CWRU Rave Guardian to provide easy emergency communication, quick access to critical information, and more. The CWRU Safe Ride app also will be replaced by Spartan Ride for requesting Safe Ride or tracking campus shuttles to determine the quickest way to their destination. As part of this initiative, dedicated evening shuttle will run to and from Dave's Market at the Top of the Hill. CWRU Rave Guardian and the current Safe Ride apps will be discontinued as of July 31. Read more about the Spartan Safe and Spartan Ride apps.

You can also review routes and schedules of campus shuttles on the University's transportation page and track via the TransLoc Rider app (view the map).

Screenshot of TransLoc CWRU Campus Shuttle Map

Join UH&CS Feedback Focus Groups

University Health & Counseling Services wants to hear directly from all graduate and professional students about your mental health needs, challenges, and barriers in accessing services. All participants will receive a $20 Amazon gift card. You can join a general or a BIPOC focus group to offer feedback.

Wade Oval Wednesdays

Every Wednesday evening through August 17, University Circle hosts free concerts in Wade Oval. Enjoy family-friendly activities, music, vendors, food trucks, and more!

Steggie the Stegosaurus at the Cleveland Museum of Natural History

Community Baby Shower

The CWRU Postdoctoral Association is hosting a Community Baby Shower on Wednesday, July 27 at Edgewater Park from 4:00 to 7:00pm. Any new parents in the community are welcome to attend the event; email former CWRU postdoc Marie McCausland to register to attend, but walk-ins are welcome too.

And thanks to generous members of our campus have donated several hundred items for the shower!

Don't want to wait until our next newsletter in August? Follow us @cwrusgs on Facebook and Twitter for new content almost every day!

Dear in front of Adelbert Hall, Summer 2022