Academics
Resolve Spring & Summer 2022 Incompletes
If you received an Incomplete (I) grade in the most recent spring or summer semesters, you have until the date specified by your instructor - but no later than the 11th week of class (Friday, November 11) - to submit all outstanding work in order to have a final grade posted. If the Incomplete is not resolved by this date, the I grade will be converted to an F. See our Incomplete Policy in the Bulletin for more details.
End of Daylight Saving Time
Daylight Saving Time (DST) for Cleveland, most of the United States, and several other countries ends overnight Sunday, November 6. (Other countries and territories practicing DST may end on a different date.) Before going to bed that Saturday night, make sure move back one hour any clocks that do not automatically update so you're on time for class and any appointments the following week.
Last Day for Course Withdrawal: November 11
If you need to withdraw from a single course (as long as it is not your only class), you have until Friday, November 11. For most classes, this is done in SIS; see the University Registrar's page on class registration (start at #20) for instructions.
When you drop the individual course, you will receive a grade of W on your transcript and you will receive a 0% tuition refund. If you have more questions or are unsure whether you should drop the individual course, speak to your professor and/or advisor before making the decision to withdraw.
Final Oral Defense
Doctoral candidates must submit the Notification for Scheduling the Final Oral Exam to Graduate Studies at least three weeks prior to the scheduled defense date. If you intend to graduate in January 2023, you should pay careful attention to submission deadlines and plan accordingly. Dissertation defenses (like classes) are to be held in-person (if special circumstances exist, students can petition Grad Studies for exceptions). See our Graduation page for more details.
Looking to Audit a Course?
Students can audit a course to gain knowledge in a subject area without being bound to complete all of the required coursework. Email a completed Add/Drop Form to gradstudies@case.edu to audit a course for Fall 2022 by Friday, November 11. A student may audit a course with the approval of the instructor and advisor, however, they receive no credit for the course (a grade of AD is posted on the transcript.) Note that a course cannot be changed from Audit to Credit, and audited courses cannot be used to fulfill any degree requirements. Full tuition is charged for audited courses.
Submit Required Admission Documents
Do you have admission materials to submit to the School of Graduate Studies? If you have not yet turned in your official transcripts or test scores, please check your account for an email titled "CWRU official admission documents needed" sent on October 5. All students with unresolved conditions will have a Spring 2023 registration hold until the documents have been received and you will not be able to register for classes.
Three Minute Thesis (3MT) Competition
After a successful first year, the Three Minute Thesis (3MT™) competition returns to CWRU! Developed by the University of Queensland and now held at over 900 institutions across more than 80 countries, 3MT celebrates the exciting research conducted by grad students around the world. 3MT is a competition that challenges students to cultivate their research and communication skills by effectively presenting the significance of their projects to a general audience in just three minutes.
CWRU students enrolled in either a Master’s or Doctoral program with an original research project may enter the 2022-2023 3MT competition! Want to learn more? Register to attend a 3MT information and research communications session on Friday, October 28 at 1:00pm EDT and see other upcoming events. Also view the 2022-23 information session slides to learn more.
The deadline to submit video for the competition's first round is Friday, November 18. Visit our 3MT website for more details including the timeline and eligibility.
Campus Community
Grad Judges Needed for UG Research-a-thon
The Undergraduate Research Society is seeking several graduate students to act as judges and mentors for the the undergraduate Research-a-thon on Saturday, October 29. Grad judges will determine the most comprehensive and innovative entry exhibited by the UG teams presenting studies that tackles emerging global issues. Those interested in being judges should email URS VP Soumyaa Das and register for the event on CampusGroups.
COVID & Flu Vaccines
COVID-19 is still a concern and this flu season is predicted to be more severe than recent years. If you need a COVID booster, students and other members of CWRU and the Cleveland community can register for an appointment at a campus clinic. Students can also receive a free flu vaccination by scheduling an appointment or attending one of the remaining walk-in clinics on campus. Bring your CWRU ID and dress accordingly to receive an upper-arm shot.
New Resources for Off Campus Housing
CWRU has just launched a new off-campus housing website to help students find options in the Cleveland area with map-based search tools, virtual tours, photos and videos, searchable amenities, and real-time pricing/availability. The new service also includes a roommate finder for both students who already have housing and those hunting for a rental.
Google Storage 100GB Cap
Because Google will end unlimited Google Workspace storage for CWRU users by July 2024, [U]Tech will implement a 100 GB cap for storage on Wednesday, November 2. No files will be deleted at this time but any user with storage in excess of the limit will not be able to upload additional files and any shared files will become read-only. Google Workspace includes Gmail, Google Drive, and Google Photos. All users are requested to download or delete any files that do not need to be in the Workspace and limit files to those in accordance with the University’s acceptable use policy. Contact [U]Tech with questions, to request assistance, or to discuss other online storage options.
Food Insecurity Resources
The Office of Graduate Student Life has a food pantry by appointment for all grad and professional students at CWRU facing food insecurity. The pantry is an open market in Tomlinson 217 and you can choose up to 15 non-perishable items per visit. Please bring your own reusable bags if possible. Sign up for a 15 minute appointment.
See this list of resources from the Dean of Students Office for additional emergency food assistance available for students. You can also locate different grocery stores and food pantries with ease by using the FreshFinder interactive mapping tool from CWRU's Prevention Research Center for Healthy Neighborhoods.
Emergency Funds for Students
If you ever face financial hardship due to an unforeseen and urgent health-related emergency or event, consider applying for the Student Health Emergency Fund to assist costs related to emergency medical or mental health care, treatment and medications not covered by insurance, urgent travel costs for health reasons, and more.
Additionally, if you face an unforeseen financial emergency that may obstruct the ability to continue your education at CWRU you can apply for a fund from the Division of Student Affairs. Make sure to review the details and eligibility. This aid can be applied any semester you face an extreme hardship.
Vote by November 8
Making sure your voice is heard is important in every election. All eligible students who are registered to vote are encouraged to participate in the election this fall. The last day to vote is Tuesday, November 8 but early voting is happening in many states and mail-in ballots are being accepted. Turbovote is a resource CWRU students can use for information and reminders. See some additional voter resources for students from the Center for Civic Engagement & Learning.
CWRU EMS in Greater University Circle
Did you know that CWRU EMS covers not just the campus but some of the surrounding neighborhoods as well? If you're off campus but in the coverage area and have an emergency you may be able to get free treatment and transportation. See more info and the service area map.
Raffle for Free Orchestra Tickets
All CWRU students can enter a weekly drawing for tickets to concerts by the Cleveland Orchestra at Severance Music Center on campus!
Meet the Incoming Fall 2022 Grad Students
Welcome to all of our students that started in Summer and Fall 2022! We wanted to provide some statistics to show you what the incoming group of students looks like. As the chilly weather sets in, be sure to give your fellow students a warm welcome as they continue to settle in to the CWRU community.
Academic Plans: 420 (61.5%) Masters students; and 262 (38.5%) Doctoral students
Gender: 345 (50.6%) Female; 329 (48.2%) Male; and 8 (1%) Other
Minority Ethnic Groups: 264 Asian; 50 Black or African American; 43 Hispanic or Latinx; 19 multi-ethnic; and 25 other
International Students: 32% of incoming grad students are international, representing 34 countries!
Funding Opportunities
Full-time PhD students, second year MA students, and third year MFA students in the arts and humanities within the College of Arts and Sciences can apply for grants up to $500 from the Baker-Nord Center to support works-in-progress or help defray expenses associated with thesis research not already covered by department funding.
Apply by Friday, October 28.
The Hertz Foundation will award 5-year fellowships to first-year grad students and those soon-to-start a graduate program who intend to pursue a PhD in the applied physical and biological sciences, mathematics, or engineering and direct their studies toward understanding and solving major, near-term problems facing society.
Applications are open through Friday, October 28.
The U.S. Department of Energy's Office of Science Graduate Student Research Program provides supplemental awards to outstanding domestic doctoral students to pursue part of their thesis research in areas of physics, chemistry, material sciences, biology (non-medical), mathematics, engineering, computer or computational sciences, or specific areas of environmental sciences.
The next application deadline is Wednesday, November 9.
![Student working on a gear project at Sears think[box]](/gradstudies/sites/case.edu.gradstudies/files/2019-09/ThinkBox-banner.jpg)
Student Project Fund
Fulltime grad students at CWRU can apply for up to $2,500 from Sears think[box]'s Student Project Fund for personal projects, team projects, design competitions, entrepreneurial activities, and more! The application will be open until current funding is exhausted or Friday, December 9.
Welcome Fund
First-time CWRU students, discover what you can create and innovate at Sears think[box] by taking advantage the Welcome Fund! New students can receive up $50 in free materials through Monday, November 7.
Campus Events
Want to learn more about the second annual Three Minute Thesis competition at CWRU? Come to our 3MT Information & Research Communications Session on Friday, October 28 at 1:00pm at the Jack, Joseph and Morton Mandel Community Studies Center, Room 108 (please note, this location is at 11402 Bellflower Rd and is not the closely named Mandel School building a block away). Learn about the competition and 3MT's goals to cultivate the presentation skills of graduate students in research. Lunch will be served.
Halloween is coming and all CWRU grad and professional students are invited to the annual Weatherheadless Ball on Friday, October 28! Get your tickets now for a ghoulish good time of costumes, dancing, food, and more!
Tickets are now on sale for the Graduate Student Council trip to Cedar Point Halloweekend on Saturday, October 29! There's a limited number of $25 tickets available so get yours now to enjoy some spooky thrills over Halloween weekend! Please note, you will have to provide your own transportation to and from Sandusky but can arrive or leave at any time of the day.
Save the date! The 45th annual Biomedical Graduate Student Symposium on Wednesday, November 2 with feature talks from professionals in the field and student poster presentations.
The Society of Women Engineers Graduate Group at CWRU is hosting a professional development event on how to differentiate yourself at conferences, conventions, trade fairs, and technical committee meetings on Wednesday, November 9 at 11:00am. Attendees can engage in discussion with your peers, and ask questions. Lunch provided.
