A Note to Our Graduate Students: October 2020

We hope you have settled into this different fall semester and are doing well. We want to provide several updates and reminders relating to academic matters.

Revised Fall 2020 Academic Calendar: Due to ongoing effects from the pandemic, several changes have been made to the fall calendar. Labor Day (September 7) will not be a considered a University holiday; the normal Monday class schedule will be held. Fall Break (October 19 and 20) is also canceled; normal Monday and Tuesday class schedules will be held. Instead, students will have no classes on the three days before Thanksgiving (November 23, 24, 25) in addition to the normal University holiday (November 26 and 27). All class sessions the final week of classes (November 30 to December 4) and final exams (December 8 to 16) will be held remotely. See our Dates & Deadlines page for more details.

Final Oral Defense: Graduate Studies strongly recommends that theses and dissertation defenses continue be held virtually through video teleconferencing. See Zoom guidelines from the University. Students who wish to hold in-person defenses should consult with their individual departments for approval and procedures. Doctoral candidates must electronically submit the Notification for Scheduling the Final Oral Exam to Graduate Studies at least three weeks prior to the scheduled defense date. If you intend to graduate in January 2021, you should pay careful attention to the submission deadlines and plan accordingly. See our Graduation page for more details.

Deadlines for Withdrawal: The last day to withdraw from an individual (but not your only) class is November 6. Most courses can be dropped through SIS. Dynamically-dated courses must be dropped through submission of a completed add/drop form emailed to Graduate Studies by 5pm on November 6. The last day to withdraw from the entire term is December 4, the final day of classes. See instructions from the University Registrar. These are the normal days for the fall calendar and have not been extended.

Deadline for Final Materials: If you intend to graduate in January 2021, the deadline to submit all final materials for graduation has been extended to Friday, December 11. All forms and material can be submitted electronically to Graduate Studies. See our Graduation page for more details.

Reading Days Remain: The reading days scheduled for Monday and Friday (December 7 and 11) also unchanged.

Revised Spring 2021 Academic Calendar: Several changes have been made to the spring calendar. Classes will begin on Monday, February 1 and end on Friday, May 7. Deadlines and due dates have been adjusted accordingly as well. There will be no spring break during the semester but several days absent of classes will be determined and announced. Finals will be held May 11 to 19 and Commencement on Sunday, May 30 (Memorial Day weekend). Classes in the spring semester will continue to include in-person, remote, and a hybrid of both. See our Dates & Deadlines page for more details.

Post-Grad Planning and Experiential Education (Career Center): As to be expected, there may be anxiety about post graduation employment, internships and other work related experiences. The staff in the Post-Grad Planning and Experiential Education office are conducting advising  appointments and virtual events such as workshops, information sessions and career fairs. Individual appointments via Zoom or telephone may be requested via Journey. A list of workshops and events can be found on the events tab in Handshake.

Contacting Grad Studies: Staff in the School of Graduate Studies have returned to our office in Tomlinson 203. However, we are working at reduced capacity each day with some staff working remotely on a rotation. Email is the preferred communication at this time and all forms can be submitted electronically with digital signatures to gradstudies@case.edu. We are also responding to voicemails (216.368.4390).

Please remember to take care of yourself at this time. Take frequent breaks from potentially stressful news and social media including but not limited to COVID-19, protests, and the election. Remember social distancing does not mean social isolation. Stay in touch with your friends and others.  If you are feeling anxious or overwhelmed, please contact counseling services at 216.368.5872. If you are not feeling well, stay home, stay away from others and if you are on campus you can contact health services at 216.368.2450.