Policy no. V-3
Effective date: 01/01/2002
Scope: faculty, executive staff, senior staff, staff, and student employees
Present and former employees often need verification of employment to obtain credit, financing, and other services. It is the university's intent to cooperate with the request while at the same time to protect the privacy of the employee's records. Employees and supervisors are to direct calls for verification of employment to the Compensation and Records office of the Human Resources Department. For oral requests the information released will be limited to: dates of employment, job status, and job title. If the employee signs a written release authorizing additional information to be included in the verification, the Compensation and Records office will provide compensation-related information as requested. No forecast of future employment nor performance-related information will be provided in response to an oral or written request.
The university will cooperate with requests for information from legitimate social service or investigative agencies, and court-ordered subpoenas.
Policy Administration: HR Information Systems office
Reference: Employee Records Policy (II-15)