Alternative Work Arrangements Procedure

Issue Date: 06/03/2019

Detailed Procedures

Alternative Work Arrangements (other than CASEworks Telecommuting)

  1. Either the employee or the supervisor/department/management center may initiate a request for an alternative work arrangement by completing the Alternative Work Arrangement Option Request Form. If the employee initiates the request, the employee must complete the Alternative Work Arrangement Option Request Form prior to meeting with their supervisor to discuss the alternative work arrangement request.
  2. A formal discussion between the employee and the supervisor should take place to review the alternative work arrangement option request and discuss the advantages and disadvantages of the requested alternative work arrangement against the operational needs of the department/management center. Both parties must mutually agree to the alternative work arrangement option. The employee has the right not to participate in an alternative work arrangement option.
  3. The Alternative Work Arrangement Option Request Form should be submitted to Employee Relations at AskHR@case.edu. The supervisor will consult with Employee Relations to review the alternative work arrangement. Employee Relations will either:
    1. Approve the alternative work arrangement request;
    2. Make recommendations concerning the alternative work arrangement request; or 
    3. Deny the alternative work arrangement request.
  4. If approved, the request will be forwarded to the Human Resources Administrator, Department Head, and/or Vice President for final approval. The alternative work arrangement cannot commence until the approval process has been completed in its entirety.
  5. Once all required approvals and signatures have been obtained, the employee will be given a copy of all alternative work arrangement documentation. The department will retain a copy of the documentation and the original will be maintained by Employee Relations.
  6. The employee may commence the alternative work arrangement after receiving the fully executed approved documentation. Employees that commence an alternative work arrangement without completing the required request form(s) and/or are not in receipt of approved documentation may be subject to corrective action, up to and including termination 

CASEworks Telecommuting Alternative Work Arrangement

  1. Either the employee or the supervisor/department/management center may initiate a request for a CASEworks telecommuting alternative work arrangement by completing the Alternative Work Arrangement Option Request Form. If the employee initiates the request, the employee must complete the Alternative Work Arrangement Option Request Form prior to meeting with their supervisor to discuss the alternative work arrangement request.
  2. A formal discussion between the employee and the supervisor should take place to review the CASEworks telecommuting alternative work arrangement request. During the discussion process the employee and supervisor will determine job responsibilities/tasks that can be performed at the alternative workplace and determine technical requirements (internet access, computer, etc.). The employee and supervisor shall also review any special circumstances or considerations for the CASEworks telecommuting alternative work arrangement.
  3. Both parties must mutually agree to the alternative work arrangement option. The employee and supervisor will mutually agree to schedule of hours and/or number of days to be worked at the alternative work location. The number and schedule of days/hours worked at the alternative work location may be changed, by employee request and/or by the supervisor, to meet the operational needs of the department/management center. When a mutual agreement between the employee and supervisor has been made, the employee reviews, signs the CASEworks Telecommuting Alternative Work Arrangement Agreement agreeing to the terms, and returns the form to the supervisor.
  4. The supervisor will submit: (1) the CASEworks Telecommuting Eligibility Worksheet; (2) the Alternative Work Arrangement Request Option; and (3) CASEworks Telecommuting Alternative Work Arrangement Agreement forms to Employee Relations at AskHR@case.edu
  5. Employee Relations will review and either:
    1. Approve the alternative work arrangement request; 
    2. Make recommendations concerning the alternative work arrangement request; or 
    3. Deny the alternative work arrangement request.
  6. If approved, the Alternative Work Arrangement Request OptionCASEworks Eligibility Worksheet, and the Alternative Work Arrangement Agreement are forwarded to the Human Resources Administrator, Department Head and/or Vice President for review and approval.
  7. Once all required approvals and signatures have been obtained, the employee will be given a copy of all alternative work arrangement documentation. The department will retain a copy of the documentation and the original will be maintained by Employee Relations.
  8. The employee may commence the CASEWorks Telecommuting alternative work arrangement after receiving the fully executed approved documentation. Employees that commence an alternative work arrangement without completing the required request form(s) and/or are not in receipt of approved documentation may be subject to corrective action, up to and including termination.
     

Revision History: 01/01/2008