Application + Preparation Process

Once you’ve found the program that suits you, it’s time to take the next steps toward your experience abroad. The general steps of the process are outlined below, but if you have any questions, stop in and see us in Tomlinson Hall, Room 143.

Short-Term/Faculty-Led Study Abroad

  1. Apply to study abroad through CWRU by selecting “Apply Now” on the program page. Deadlines are:
    • Feb. 1 for May Term and Summer I and II (CWRU)
    • Sept. 1 for Winter Break
    • Dec. 1 for Spring Break and Spring (May Abroad)
  2. Meet with the faculty director to better understand the course, finances and expectations
  3. Submit a non-refundable deposit of $200 with your application
  4. Register for the corresponding course in SIS during course registration
  5. Attend pre-departure meetings (usually one to three) with faculty and other students to go over:
    • In-country accommodations, meals and orientation
    • The date and place to arrive by (if not traveling as a group)
    • Visa instructions and timeline for completion (if relevant)
    • Course registration, grading, expectations and more
  6. Watch for emails from the Office of Education Abroad after you return for opportunities to keep your experiences alive.

Long-Term Study Abroad (Semester/Year Abroad)

  1. Apply to study abroad through CWRU by selecting “Apply Now” on the program page. Deadlines are:
    • Sept. 15 for Spring or Calendar Year
    • March 1 for Fall or Academic Year
    • April 1 for Summer
  2. You must complete the application and meet with an advisor before the deadline
    • The Office of Education Abroad (OEA) will ascertain that you are not on probation nor have any outstanding sanctions before approving you to study abroad
    • Once approved, the OEA will send you an acceptance email
  3. After you are approved by CWRU, you will then need to apply to the specific program overseas.
    • Watch your inbox for an email from the Office of Education for details on next steps.
    • You must meet the deadline and minimum requirements for the study abroad program to be accepted. This is usually, but not always, one month after CWRU's deadline in Step 1 above and a 3.0 cumulative GPA.
    • Most programs will require transcripts (which can be downloaded from SIS or ordered through the University Registrar's website), a personal statement, a recommendation letter and a passport copy with an application
  4. Complete the Course Approval Form.
    • By working with faculty, you’ll get transfer credit approval for each course you are interested in taking while abroad—ensuring credit and timely graduation
    • Courses can transfer back for credit as major, minor, breadth, elective, or even course substitutions
    • Sign the study abroad policies for course transfer (listed on the back page of the form)
  5. Once you are accepted by your study abroad program (generally one month after the application is due), you will begin to receive information from the program on:
    • Accommodation and housing options, and application instructions and deadlines for each
    • The date by which to arrive for move-in and any in-country health, safety and cultural orientation requirements
    • Visa instructions and timeline for completion (if relevant)
    • Course registration and more
  6. Attend the in-person pre-departure orientation at CWRU for all semester or longer study abroad students that covers much of the above. At pre-departure orientation, you will be told to register with the Department of State for the Smart Traveler Enrollment Program. Do not forget to do so.

    Orientation is held:

    • On a Saturday in November for Spring Semester or Calendar Year Study Abroad
    • On a Saturday in April for Fall Semester or Academic Year Study Abroad

Watch for emails from the Office of Education Abroad after you return for opportunities to keep your experiences alive.