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Office of Postdoctoral Affairs

Appointments, Renewals, Terminations

Appointments, Renewals, Terminations

Posting Open Positions

Before posting a postdoc position, please consult the Salary/Stipend Guidelines. (Please note it is not a requirement to post a postdoc position.)

Please send your open position listing to employment@case.edu. The position will be posted on the Academic Careers page on the HR website. 


Appointing or Renewing a Postdoc

Departments will enter all postdoc scholar and fellow appointments/renewals/visa recommendations through the Student Information System (SIS) electronic postdoc appointment system. All approvals will also be done through SIS. No more paper postdoc appointments will be accepted.

When preparing to appoint/renew a postdoc, you will need the following in order to enter the record in SIS:

For all new postdocs (with no previous CWRU affiliation or SIS/HCM record), please follow these steps:

1) Prior to entering the appointment in SIS:  Ask the postdoc to fill out a Postdoc Data Form.

2) Once the postdoc submits the form online, we (Postdoc Affairs) will create the postdoc’s SIS record and email you back the Employee ID (Empl ID).

3) You can then go into SIS and search using the new Empl ID and complete the new appointment record.

Once the appointment/renewal has been approved, Postdoctoral Affairs sends the official (dean’s) letter of offer/appointment to the postdoc.  A Postdoc Checklist, benefits information, campus map, Individual Development Plan, etc. are sent to each postdoc with the letter.  Copies of the letter are emailed to the department administrator(s), school/department Finance Office and Human Resources Information Systems department  A second original letter is sent to Office of Immigration and Human Resources Services (if applicable).
 
An accepted appointment/renewal letter must be signed by the postdoc and turned into HR Records/Info Systems (Crawford 220).


SIS Postdoc Appointment System

The Student Information System (SIS) postdoc appointment component allows for all appointment information and documentation (including visa, CV, diploma, and other documents) to be submitted electronically through SIS. It will also allow for electronic approval flow.

For New Postdocs (with no previous CWRU affifiliation)

For all new postdocs, prior to entering the appointment in SIS, please follow the steps listed above regarding the Postdoc Data Form.

End of Appointment/Resignation/Termination Process

For all ends of appointment, resignations, or terminations:

  1. Termination of Employment paperwork should be filled out and turned in to HR Records/Info Systems (and copies to the Office of Postdoctoral Affairs):
    • Employee Termination Checklist #HR10040101
    • Exit Interview #HR30110101
    • Personnel Action #HR10021195
    • Please note: Postdoc Scholars are eligible to be paid for any unused vacation time
    • Copy of the letter of resignation (if applicable)
    • Personal Data (pd) Salary Authorization Form (required for SOM only), send to Patty UrbonIf a postdoc is leaving, please be sure to respond to your monthly email from Garnett‐Powers & Associates (insurance broker for the Postdoc Benefits Program) to let them know.  Since the postdocs do not receive benefits through HR, there is no automatic trigger to terminate their benefits.  Benefits will not be terminated unless notification is received from the department.
  2. If a postdoc is leaving, please be sure to respond to your monthly email from Garnett‐Powers & Associates (insurance broker for the Postdoc Benefits Program) to let them know.  Since the postdocs do not receive benefits through HR, there is no automatic trigger to terminate their benefits.  Benefits will not be terminated unless notification is received from the department.

Please contact the Office of Postdoc Affairs if you have questions regarding termination policies.