How We Pay

How CWRU Pays: Three Ways

Payment for goods or services can be made in one of three ways:

  1. Payment Request (for payment made to Individuals ONLY):

    • Direct Deposit:

      • Travel Advance;

      • Travel Reimbursement;

      • T&E Card (paid by cardholder);

      • Immigration Services & Inspection Fees;

      • Postage (small department charges);

      • Insurance (Controller's Office and Finance & Administration

    • Check, mailed to address on file:

      • Honoraria;

      • Research Participants;

      • Cash Awards & Prizes (to non-university employees).

    • Check, for pick-up at Cashier's Office:

      • Petty Cash;

      • Scholarships to Students.

  2. PCard and DCard (directly billed to and paid by Accounts Payable)

  3. Purchase Requisition/Purchase Order.

    • The end user requests an order by generating a requisition

    • After approvals as needed, a PO is generated by purchasing and sent to the vendor

    • If the purchase is over $5000, when the order is received the PO must be received in PeopleSoft by the user who created the requisition.

    • The vendor sends an invoice including the PO number to Accounts Payable

      • Invoices should be emailed to

      • If the vendor is enabled in SmartCART, the invoice should be sent electronically through SmartCART

    • Check, ACH or Credit Card payment is processed and payment is sent to the vendor

Additional Information

For additional information regarding how to pay or the status of payment please contact