Special Policies for the Fall 2020 Semester

With the health and safety of the campus community in mind, Case Western Reserve University has instituted the following policies, guidance, protocols and operating procedures for the Fall 2020 semester.

CWRU is prohibiting all international travel and domestic travel outside of Northeast Ohio for university-related activities for Fall Semester 2020.

Faculty members seeking exceptions to this policy should complete the faculty travel form. The Office of the Provost will coordinate reviews of applications.

Staff members seeking exceptions to this policy should complete the staff travel form. Human Resources will coordinate reviews of applications.

In both instances, the respective committees will include representation appropriate to the request—for example, international affairs, student affairs, campus services, university health services, emergency management, general counsel and the president.

Please keep in mind, the university’s highest priority is the well-being of the campus community. Given the health risks of COVID-19 and infection risks related to travel and large gatherings, applications are unlikely to win approval unless the purpose is truly compelling in terms of benefit to the university—and cannot be achieved in any other or later way.

Faculty and staff who wish to travel for personal reasons should consult Ohio’s COVID-19 Travel Advisory to determine whether they will need to quarantine at home for 14 days after their return to Northeast Ohio.

Daily Symptom Assessment
Each faculty and staff member should complete the daily symptom assessment prior to entering the campus and/or administrative space.   The faculty and staff member should follow the instructions provided by that assessment.

Social Distancing
Faculty and staff should conduct all administrative activities in accordance with social distancing requirements (i.e., six feet separation) to the extent reasonably practicable.  Faculty and staff should seek to conduct meetings remotely to the extent reasonably appropriate.  In addition, administrative conference rooms have a designated maximum capacity of occupants.  All meetings should be conducted in accordance with those parameters.

Face Coverings
Faculty and staff must wear appropriate face masks at all times while in the administrative space unless they are working alone in a designated space or if there is an approved medical reason not to wear the face mask (any requests not to wear a face mask for medical reasons need to be submitted to the Equity Office for approval).  The faculty and staff member shall prohibit any student or third party from entering and/or remaining in the administrative space if that person is not wearing an appropriate face mask.

Cleaning Protocol
If any faculty or staff member share any work space, the faculty or staff member should clean their work space at the beginning and conclusion of their occupancy of that space.  Each administrative department or School will have cleaning supplies located in that area.  Please note that Facilities is conducting its own enhanced cleaning protocol of each administrative space on a daily basis.

Faculty Supplies
Each faculty and staff member will be provided with two face masks by their Dean/Chair/supervisor.  In addition, each faculty member may request a surgical mask, N95 mask and/or face shield.  All such requests should be submitted online at the Return to Campus webpage.  Please note that a faculty or staff member must still wear a face mask even if they are wearing a face shield. 

Miscellaneous Administrative Activities
If the administrative department or School have unique administrative activities, please attach your plan to allow for such activities to occur consistent with the University’s requirements for face coverings, social distancing, and proper sanitization/hygiene.  In developing that plan, please coordinate with the School’s facilities manager in addition to the University’s Emergency Management department.
 

Daily Symptom Assessment
Each faculty member and student should complete the daily symptom assessment prior to entering the campus and/or teaching space.   The faculty member and student should follow the instructions provided by that assessment.

Social Distancing
All teaching spaces have a designated maximum capacity of occupants and assigned seat locations.  All teaching activities should be conducted in accordance with those parameters.  The faculty member should prohibit any student or third party from entering the teaching space if this would exceed the maximum capacity.   The faculty member should prohibit any student from moving the assigned seat locations.

Face Coverings
Faculty and students must wear appropriate face masks at all times while in the teaching space.  The faculty member shall prohibit any student from entering and/or remaining in the teaching space if that student does not have an appropriate face mask and/or will not wear that mask.

Cleaning Protocol
Each student should clean their seat location at the beginning of each class.  In addition, the faculty member should clean their lectern at the beginning of each class.  The faculty member should conclude the class at the assigned time to allow for the cleaning protocol to be conducted in a timely manner by the next arriving class.  Each teaching space will have cleaning supplies located in that area.  The cleaning protocol to be followed is attached hereto.  Please note that Facilities is conducting its own enhanced cleaning protocol of each teaching space on a daily basis.

Faculty Supplies
In the event needed for the assigned teaching space, each faculty member will be provided with their own microphone by UTech.  If applicable, each faculty member should also bring their own individual marker for use during the class.  In addition, each faculty member may request a surgical mask, N95 mask and/or face shield.  All such requests should be submitted online at the Return to Campus webpage.  Please note that a faculty member must still wear a face mask even if they are wearing a face shield. 

Congregating/Queuing Outside The Teaching Space
Faculty and students should avoid congregating or queuing outside of the classroom in a manner that is not socially distant.

Miscellaneous Teaching Activities
If the teaching course involves unique teaching activities different than a typical didactic lecture, please attach your plan to allow for such activities to occur consistent with the University’s requirements for face coverings, social distancing, and proper sanitization/hygiene.  In developing that plan, please coordinate with the School’s facilities manager in addition to the University’s Emergency Management department.
 

In furtherance of the University’s overall policy prohibiting visitors to campus except as authorized, the Schools and the College are adopting the following visitor policy.  The Schools and the College are prohibiting visitors to their academic buildings except as expressly authorized by a School/College or the University.  The Schools’ policy will include the following base requirements:  

  1. The academic building will be key card access only.
  2. A visitor will not be permitted access to the academic building unless they are wearing a face covering.
  3. A visitor’s activities will be consistent with the University’s social distancing and sanitization policies.
  4. The School/College will implement a process for the manner by which a visitor will gain access to their academic building and also ensure the visitor’s compliance with the above items.  Please contact the individual School/College for additional details.
     

In furtherance of the University’s overall policy prohibiting visitors to campus except as authorized, multi-purpose facilities are adopting the following visitor policy.  The University is prohibiting visitors to multi-purpose facilities except as expressly authorized by a School/College/Department or the University in conjunction with a scheduled and approved event.  The facility policy will include the following base requirements:  

  1. The facility will be key card access only.
  2. All students, faculty and staff will be expected to have their CWRU or CCF ID with them at all times and preferably visible on a lanyard.
  3. A planned visitor will not be permitted access to the facility unless they are wearing a face covering.
  4. A planned visitor’s activities will be consistent with the University’s social distancing and sanitization policies.
  5. The School/College/Department will implement a process for the manner by which a planned visitor will gain access to the facility and also ensure the planned visitor’s compliance with the above items.
    • Schools/Departments must require that visitors confirm that they have completed a health assessment before coming to campus.  This can be done by requiring visitors respond to the same three health assessment questions that students, staff and faculty complete before coming to campus.

The multi-purpose facility policy will include the following secondary considerations:  

  1. Unplanned visitors will appear from time to time.
  2. Unplanned visitors will be required (via signage or staff direction) to visit the nearest guard station/information desk to receive instruction and/or be routed to the appropriate campus location, or politely asked to leave the facility.
  3. Unplanned visitor categories which will not be asked to depart include, but may not be limited to:  
    • prospective students; 
    • parents/guardians/family of current students or prospective students; 
    • alumni; 
    • invited guests who are lost or need assistance; 
    • visitors who need emergency assistance.
  4. Some multi-purpose facilities may permit transient traffic for licensed business usage (ie: FedEx, USPS, etc.), however, transient traffic must call for access; follow sanitization, social distancing and face covering protocols at all times; and only use pre-determined entrances and exits specific to that facility.

In furtherance of the University’s overall policy prohibiting visitors to campus except as authorized, multi-purpose facilities are adopting the following visitor policy.  The University is prohibiting visitors to multi-purpose facilities except as expressly authorized by a School/College/Department or the University in conjunction with a scheduled and approved event.  The facility policy will include the following base requirements:  

  1. The facility will be key card access only.
  2. All students, faculty and staff will be expected to have their CWRU ID with them at all times and preferably visible on a lanyard (provided).
  3. A planned visitor will not be permitted access to the facility unless they are wearing a face covering.
  4. A planned visitor’s activities will be consistent with the University’s social distancing and sanitization policies.
  5. The School/College/Department will implement a process for the manner by which a planned visitor will gain access to the facility and also ensure the planned visitor’s compliance with the above items.  See attached School/College/Department processes.

The multi-purpose facility policy will include the following secondary considerations:  

  1. Unplanned visitors will appear from time to time.
  2. Unplanned visitors will be required (via signage or staff direction) to visit the nearest guard station/information desk to receive instruction and/or be routed to the appropriate campus location, or politely asked to leave the facility.
  3. Unplanned visitor categories which will not be asked to depart include, but may not be limited to:  
    • prospective students; 
    • parents/guardians/family of current students or prospective students; 
    • alumni; 
    • invited guests who are lost or need assistance; 
    • visitors who need emergency assistance.
  4. Some multi-purpose facilities may permit transient traffic for licensed business usage (ie: FedEx, USPS, etc.), however, transient traffic must call for access; follow sanitization, social distancing and face covering protocols at all times; and only use pre-determined entrances and exits specific to that facility.

Recognizing the various health situations confronting faculty during our pandemic, and the personal decisions that need to be made regarding a return to the physical campus in the Fall of 2020, these guiding principles have been developed. 

Transportation is integral to many course and extracurricular activities. This ranges from the use of public transportation to Safe Ride to shared rides in private vehicles that take students to the Farm, field experiences, field trips, clinical requirements, and general locations around Cleveland. See the guidance here.

This communication outlines the university’s protocols in those instances when an individual shows COVID-19-like symptoms or tests positive for the illness.