Resources Regarding Required Disclosure of Outside Interests and Foreign Collaborations

Given recent federal statements and guidance documents regarding U.S. research and the potential of foreign influence, our office has collected the resources listed below to assist researchers’ understanding of current requirements for disclosure of outside interests and foreign collaborations.

At the same time, we want to emphasize the university’s continued commitment to diversity and inclusion as reflected in Case Western Reserve’s core values:

Diversity is a core value at Case Western Reserve. It is essential to advancing our educational and research missions. Our outstanding, creative and dedicated international faculty, students, staff and our collaborations strengthen our community in countless ways, and we value and respect all that they bring to our campus. We know that we could not achieve as much without their numerous and significant contributions. 

Integrity and transparency are also core values of our university. We all must follow government regulations and university policies. As always, our university strives to make the university community aware of regulations related to research, as well as to provide guidance on compliance. 


Below are 

  1. Federal agencies’ statements and guidance;
  2. Federal agencies’ resources; and
  3. Case Western Reserve’s relevant policies and resources.


Federal agencies' statements and guidance:


Federal agencies' resources:

Performance of work outside the United States (for proposals and progress reports)

Other/Current and Pending Support

Biographical sketches/outside affiliations

Confidentiality of peer review


Case Western Reserve University's relevant policies and resources:

Conflicts of Interest

The CWRU policy on individual conflicts of interest and institutional conflicts of interest is in the Faculty Handbook.

The CWRU policy on individual conflict of interests requires faculty to disclose any outside financial interest and the acceptance of any gifts, favors, or anything of value, by the individual or the individual’s spouse, dependent children, domestic partner, or any other dependent person who is a member of the same household as the individual, that directly or indirectly might influence or appear to a reasonable person to influence the individual’s responsibilities as a member of the University.  

Faculty engaged in research must also disclose any financial interest, no matter how small, that the individual or the individual’s spouse, dependent children, domestic partner, or any other dependent person living in the same household as the individual, has in any entity that sponsors or supports the research or that holds a financial financial interest in the subject of the research, and also must disclose the acceptance of any gift, favor, or anything of value from an entity that sponsors the research or that holds a financial interest in the subject of the research.
In this policy, ‘financial interest’ is defined as anything of monetary value, whether or not the value is readily ascertainable.  Examples of financial interests include the following: income; honoraria; consulting fees; advisory board fees; membership on a speaker’s bureau; remuneration; gifts or other emoluments; “in kind” compensation; and travel expenses and reimbursement.

Intellectual Property

The CWRU Intellectual Property Policy is found in the Faculty Handbook.

The University’s faculty, staff, and students, as part of their normal professional activities, conduct research that may be of significant benefit to the public and that merits development of its commercial potential. The University supports such research from its own resources; corporations, foundations, and governmental entities also provide funding for such research (“external funding”). The sponsors of external funding impose a variety of contractual terms on the University in connection with their financial support, including requirements regarding disclosure of matters pertaining to the research supported by external funding and allocation of the rights to inventions and discoveries produced by such research (collectively such inventions and discoveries are referred to herein as “applications”). These contractual terms are especially important in connection with those applications with commercial potential.  The University owns title to intellectual property except as otherwise contractually provided, whether such contractual provisions are associated with external funding or otherwise. This ownership helps further the University’s academic mission in that it promotes research, the dissemination of knowledge, and the wellbeing of society in general. University ownership of intellectual property expedites commercialization, and ownership is often a condition of external funding; indeed the Bayh-Dole Act requires it for research funded by federal agencies.