SPARTA Grants Information


SPARTA Grants will oversee the submission, management, and tracking of sponsored projects at Case Western Reserve University (CWRU). SPARTA Grants will replace SPARTA Pre. Users will continue to have read-only access to SPARTA Pre data after July 8, 2022. See the rollout schedule below for the specific details. 

Bookmark this page, and check back often, for regular updates on the implementation and the essential information to efficiently prepare you to use the new SPARTA Grants system. Email with any questions and concerns. 

Comprehensive SPARTA Grants Training and Live Assistance 

To ensure a smooth transition, the Office of Research Administration (ORA) and the School of Medicine (SOM) Office of Grants and Contracts will provide training, support options, and live assistance for SPARTA Grants. 

Training and assistance will include:

  • Canvas site for on-demand videos less than 10-minutes each and slides with step-by-step guidance
  • Videos posted to CWRUs YouTube channel
  • Zoom drop-in office hours 
  • Live one-hour Zoom training sessions


SPARTA Grants Testing Site

SPARTA Grants is now available for faculty and staff to practice creating funding proposals and SF424s in a test environment. The link is SPARTA Grants Stage. You will be asked to log in using your CWRU Network ID and passphrase.

SPARTA Grants have active awards as well as proposals in pending sponsor review.  The site is NOT intended to be used for faculty and staff to practice workflow routing.  

When we go live all the practice data will be removed and the system will have converted data for active awards and pending proposals. 

Canvas Training Site 

Navigating SPARTA Grants is now available on the Canvas Training Site. To aid you in completing and managing a new funding proposal, updates to this site will occur regularly with new topics and materials. Log in with your CWRU Network ID and passphrase here

Live SPARTA Grants Training

Registration for live SPARTA Grants Zoom training is now open. You can review the available sessions and register here. Please complete your registration at least one hour in advance of the session's start time.

Rollout Schedule

Plan SPARTA Grants Details
June 15 Canvas Training Site is now open
June 22 SPARTA Grants Test Site is now open
June 27 5 weeks of live daily Zoom training begins - Registration is now open
July 8 At 12 pm SPARTA Pre will go offline
July 11 At 9 am SPARTA Grants will GO LIVE
July 11 - July 22

Zoom drop-in office hours: 11 am to 1 pm on weekdays