A message from the Dean
Dear members of the Mandel School community,
With the arrival of COVID-19 (novel coronavirus) in Cuyahoga County, I want to assure you that the university is treating the potential threat of the virus very seriously. The safety and well-being of our students, faculty and staff are our highest priority. While we are a relatively small community, those who we interact with make our community much larger. All of us will play a part in how the university responds to COVID-19, and your involvement is both critical and appreciated.
Announcements about COVID-19 and how it affects our campus can be found on the University Health and Counseling Services' COVID-19 Health Updates webpage. The CDC's website also provides the most recent global COVID-19 information.
Health officials in the university are monitoring developments locally and nationally, and plans are evolving as we prepare to move to the remote delivery of courses.
- For those who are teaching during this period, note that [U]Tech has developed resources to support online teaching.
- For those who are conducting research during this period, note that resources on preparing your research programs have been developed.
- Faculty, staff and students should note the university’s technology resources for remote teaching and working, such as Zoom, VPN and Call Forwarding.
- For assistance, please contact the [U]Tech Help desk at 368-HELP.
If you have specific situations or concerns, I encourage you to talk to your supervisor. We want everyone to feel comfortable where they work and where they learn. In the meantime, we should all follow the common-sense precautions that are advised: clean your hands often, avoid close contact, stay home if you’re sick, cover coughs and sneezes, and clean and disinfect.
In good health,
Grover "Cleve" Gilmore
- March 27 Message to Mandel Community: Asian Anti-Discrimination Statement from the Mandel School
- March 27 Message to Mandel Community: Protocol for Reporting COVID-19 Disclosures by CWRU Student or Community Member
- March 26 Message to Mandel Community: International Affairs and LINK Joint Statement
- March 20 Message to Mandel Community: Harris Library Resources & Services
- March 19 Message to Mandel Community: Food and Supply Drive
- March 17 Message to Mandel Faculty: Remote Teaching Support
- March 17 Message to Mandel Staff: Details and Answers on Remote Work
- March 16 Message to Mandel Facuty: Additional Support for Remote Teaching
- March 16 Message to Mandel Students: Academic Advising
- March 16 Message to Mandel Facuty: Academic Advising
- March 16 Message to Mandel Community: Building Access
- March 16 Message to Mandel Faculty: Additional resources from [U]Tech
- March 15 Message to Mandel Community: Harris Library
- March 15 Message to Mandel School Field Education Students - New Updates
- March 15 Message to Mandel School Field Education Partners- New Updates
- March 13 Message to Mandel Students: Information and Updates
- March 13 Message to Mandel School Students - Remote Learning Information and Instructions
- March 13 Message to Mandel School Community - Remote Learning Info and Instructions
- March 12 Message to Mandel Faculty & Staff - Events and the Work Place
- March 12 Message to Mandel Students - Field Education
- March 12 Message to Mandel Field Instructors - Field Education
- March 12 Message to Mandel Students - Interprofessional Activities
- March 11 Message to Mandel Students - Intensive Weekends
- March 10 Message to Mandel School Faculty & Staff - Technology Information
- March 9 Message to Mandel School Faculty & Staff - Campus Preparations and Travel
- March 6 Message to Mandel School Community- Study Abroad
- March 5 Message to Mandel School Faculty & Staff - Possible impact on campus operations
- March 2 Message to Mandel School Community - Concerns about the coronavirus
- March 27 Message to Undergraduates (also sent to Faculty/Staff): Undergraduate Academic Updates for this Semester
- March 22 Message to Faculty/Staff: The state’s stay-at-home order and you
- March 22 Message to Faculty/Staff: Stay-at-Home Order Provides Exception for Research
- March 20 Message to Faculty: Essential Personnel and Planning for Possible Additional Restrictions
- March 20 Message to Faculty: Tenure, Admissions, and Grading
- March 17 Message to Faculty/Staff: Losses, Reminders...and Hope
- March 16 Message to Faculty/Staff: Remote Work Guidance and Practices
- March 15 Message to Campus (also sent to Parents/Guardians of Undergraduates): Building Closures, Changes and Going Remote
- March 15 Message to Faculty/Staff: Remote Education Guidance and Resources
- March 13 Message to Faculty/Staff: Guidance Regarding Research Continuity
- March 13 Message to Campus: Remote Education to Continue Through the End of the Semester
- March 13 Message to Faculty/Staff: Remote Learning and Work; Additional Updates
- March 11 Message to Students (also sent to Faculty): Remote Learning, Staying on Campus and Other Updates
- March 11 Message to Faculty/Staff: Updates on Remote Learning, Travel, and Reimbursement
- March 10 Message to Campus: Moving to remote delivery of courses; information for students living on campus
- March 8 Message to Faculty/Staff: Delivering Courses Remotely
- March 2 Message to Parents/Guardians of Undergraduates: COVID-19 and Study Abroad Programs
Netiquette refers to the rules of etiquette that apply when communicating over computer networks, the Internet and online course rooms. In other words, netiquette helps to define our professional interactions in the course room and live sessions. Think of the course room as a professional environment. Verbal and written communication should be appropriate for professional and academic settings.
The following netiquette guidelines are recommended when interacting with peers, faculty and instructors in the course room and during live video streams.
During Live Sessions
- Please log into the live session link 10-15 minutes before the start of the live session. This will allow you to test your audio and camera prior to the start of the session.
- Full participation in live sessions is expected each week. Full participation includes being live on camera with audio/microphone features activated. This means that your face should be visible on camera for the duration of the live session, unless you need to step away momentarily.
- Minimize eating and drinking on camera. This can be distracting to others during the live session. It is appropriate to take occasional sips of a beverage during a live session to remain hydrated.
- Minimize environmental distractions such as telephones, roommates, children, TV, pets, smoking, video games, and side conversation. Identifying a private and quiet space prior to the start of the live session is ideal. It may be helpful to communicate with friends and family in advance to support you in your efforts to decrease distractions during your live session learning experience.
- When possible, sit facing the light source. Often light sources that are behind you can appear very bright on camera to other video participants and wash out the details of your face. A light source that comes from below your neck area can mimic scary movie scenes.
- Your attire for video conferences should be appropriate for the classroom setting. It is easy to want to become comfortable and relaxed during live sessions. This is particularly true if you are attending live sessions from your home. However, remember live sessions are a part of your academic and professional environment. Apparel such as pajamas or clothing with offensive text are not appropriate for the classroom setting.
- If you are not speaking, it is best to mute your mic. This minimizes the background noise other participants may hear.
- Give consideration to your immediate environment that will appear on camera. When possible, try to position yourself in front of a solid light colored wall. Laying across your bed or sitting in front of signs with messages inappropriate for an educational setting may be offensive to others.
Here are some helpful tips provided by Zoom.
We recognize that you may have many questions regarding your field placement and the expectations for moving forward. The Mandel School has established plans to address temporary disruptions in students’ field placement activities due to local, state or national emergencies or events. Although classroom instruction will be provided virtually until at least April 6, 2020, Mandel School students are expected to attend field placement as planned and exercise the appropriate health and safety precautions. The below guidance applies only during the closure of field placement sites or when a student is advised or required not to physically attend field placement. Students should first contact their assigned field instructor at the field placement site/agency to check if there are mandatory agency closures and follow the directives of the agency.
If students are advised/required by their field site or the Mandel School to not physically attend field placement for a period of time, or if safety concerns warrant a temporary disruption in field placement, students must immediately consult with BOTH their Mandel School field faculty advisor and their assigned placement site field instructor to discuss and plan next steps.
In an effort to fulfill students’ field placement hour requirements and educational competencies in the event of a temporary field placement disruption related to COVID-19, the Mandel School is providing alternative field education learning activities that can be completed remotely or off site on a temporary basis. This policy is designed to address short-term field placement disruptions of a maximum of 21 calendar days. If the field placement disruption continues beyond a 21-day period, the Mandel School Field Education Department will determine the most appropriate response to support students in successfully completing their field placement requirements. No more than a total of 60 field hours will be approved for remote activities.
Field Education Remote Activities are meant as a supplement to the field placement experience and not in lieu of agency learning. Students must request this option in advance by emailing their Mandel School field faculty advisor and their field instructor. The student should include: the selected activities the student will pursue along with the specific date, times and location for each activity. No more than three (3) field hours will be approved for any one activity. A variety of different activities across several competency areas should be included in each student’s request to complete field hours remotely. The student should keep a log of all completed activities so that the field instructor can comment on these activities in the evaluation section of the Learning Agreement. The request must be approved by both field faculty advisor and field instructor prior to beginning the activity. Students will not receive credit for any field activities that are not pre-approved. In addition to completing the required monthly field education timesheet in the Intern Placement Tracking (IPT) system, each student must submit written verification of completed remote activities using the Field Education Remote Activities Documentation Form to receive credit for field hours.
We understand that this time of uncertainty may be particularly stressful for many. Case Western Reserve University continues to monitor COVID-19 developments within our region and nationwide, and places the highest priority on the health and well-being of our students and the campus community.
If you have questions regarding this policy or the suggested learning activities, please contact your field faculty advisor directly. If you are aware of any planned disruptions in the operations of your field agency that may impact your placement, please advise your field faculty advisor so that we may support you in developing a plan to move forward. This information in this email has also been sent to all current field instructors.
We will continue to provide updates to students and our field education community in the coming weeks or as new information is available.
FAQs Regarding Human Research Procedures Related to Coronavirus COVID-19
Do I need to amend my protocol to reflect clinical screening procedures for coronavirus COVID-19?
No. New mandatory clinical screening procedures are not considered part of the “IRB approved procedures” for your protocol and therefore do not necessarily trigger the need for an amendment to the protocol. These screening procedures do not constitute a change in IRB-approved research procedures unless you choose to incorporate the data collected under the mandatory screening into your study plan as part of the research.
I am a PI of an investigational drug/device trial. Do I need to pause my trial?
No, if there is a potential benefit from the trial that outweighs any additional risk from COVID-19, trials with investigational treatments, including drugs and devices, should continue.
What changes am I allowed to make to my protocol right now in light of COVID-19? Can I cancel study visits?
Any changes in IRB-approved research procedures must be reported to the IRB and may not be implemented prior to review and approval by the IRB except when necessary to eliminate apparent immediate hazards to the subject. This is permitted by both the Common Rule (38 CFR §16.108(a)(3)(iii)) and FDA regulations (21 CFR §56.108(a)(4)) in order to prevent investigators from delaying the initiation of safety changes to eliminate apparent immediate hazards to subjects.
University Hospitals also has a responsibility to ensure the safety of its staff. As such, interim measures to eliminate immediate hazards to staff, which may involve deviating from approved study procedures prior to securing IRB approval, may be warranted. Examples of modifications or safety changes include, but are not limited to:
- cancelling non-essential study visits
- conducting phone visits in lieu of in-person visits
- conducting safety screening (initiated by the Principal Investigator) prior to in-person visits occurring
- other changes as deemed appropriate to eliminate immediate hazards to subjects because of the risk of exposure to this highly communicable disease.
All modifications must be authorized by the Principal Investigator and, unless an immediate hazard is apparent, the funding agency or sponsor must also provide prior approval. In all cases, the funding agency or sponsor must be notified of any modifications within one(1) business day. If it is anticipated that changes made to the study to eliminate apparent immediate hazards will be sustained for a duration that would allow time to submit an amendment to cover such changes, then approval of a protocol amendment must be sought.
In some cases, these protocol changes may involve the Principal Investigator temporarily stopping subject recruitment or placing a temporary hold on all study procedures. If you are conducting an FDA regulated, investigator initiated research study and you are the holder of the IND or IDE, you will also need to notify the FDA of any modifications.
If I make any modifications to the Protocol do I need to document them?
Yes. All changes should be documented in your regulatory binder. Be sure to include details about communication with the funding agency, sponsor, or FDA as well as justifications for any changes made. You should also submit an RNI (Reportable New Information) form through SpartaIRB to document that you informed the IRB of the alternative procedures.
If I am considering pausing or modifying study procedures for a study that uses an external IRB (ex: Advarra), do I need to notify the IRB of Record?
The regulations allow implementation of a change to study procedures without prospective IRB approval when it is necessary to avoid imminent hazards to subjects; however, each IRB makes its own decisions with regard to the approval process. The UH IRB does not have the authority to make decisions on behalf of external IRBs.
For other issues related to COVID-19 procedures, please contact the University Hospitals IRB Administration Office at 16-844-1529 or UHIRB@UHhospitals.org. Please note that the Clinical Research Center is actively working to develop options for virtual visits. We will communicate these options as soon as they are available.
Please check with the organizer of your event and/or the Mandel School's Event Calendar for the status of each event.
COVID-19 Community Offerings by the Center on Trauma and Adversity
In this time of uncertainty, stress, and trauma, the ability to regulate and to connect with others is more important than ever. Practitioners, teachers, and providers locally and nationally have volunteered their time and their labor to lead our community in a variety of virtual practices, workshops, and classes, free of charge.