The Academic Standing Board monitors the progress of all undergraduate degree candidates at the end of each fall and spring semester to ensure that they are making appropriate progress toward earning their degrees in terms of the grades and number of credit-hours earned each semester; see below for information about the summer session. All degree candidates begin their academic careers in good standing. Those who fail to meet the requirements to continue in good standing, as defined below, are automatically placed on academic probation for the following semester. Those who fail to meet a minimum set of academic standards, defined below, or who do not return to good standing after a semester of academic probation, are ordinarily separated from the university for a period of two academic sessions, including the summer session.
Good Academic Standing
Full-time First-Year Students and Transfer Students in the First Semester
In order to maintain good academic standing at the end of the first semester at Case Western Reserve University, a full-time (i.e., enrolled in at least 12 credit-hours at the end of the drop/add period) first-year student or new transfer student must:
- Earn a semester grade point average of 2.000 or higher AND
- Earn a minimum of nine-credit hours in that semester.
Full-time Students After the First Semester
Following the first semester of the first year, full-time students (i.e., those enrolled in at least 12 credit-hours at the end of the drop/add period) will be in good standing provided they:
- earn a semester grade point average of 2.000 or higher AND
- earn a minimum of 12 credit-hours in that semester.
Part-time students (i.e., those enrolled in fewer than 12 credit-hours at the end of the drop/add period) will be in good standing if he or she earns a semester grade point average of 2.000 or higher.
NOTE: Any student with incomplete grades at the end of a semester may be placed on "probation (incomplete)" or made "ineligible to register" as described below.
Students who, at the end of any semester, fail to maintain the standard of performance required for good standing as specified above will be automatically placed on probation. Students placed on probation are ineligible to represent the university in intercollegiate activities and may not hold an elective or appointed office or chair a committee in any campus organization. In addition, they may not earn degree credit for work completed at another college or university during the period of probation without special permission.
When placed on academic probation students will be expected to perform at a level that will return them to good standing at the end of the next semester. If they fail to return to good standing at the end of the following semester, they will be considered for separation from the university for a period of two academic sessions, the summer session being one of the two
A full-time student placed on probation who subsequently enrolls as a part-time student will not be reviewed for further academic action until he or she has completed sufficient semesters to total at least 12 credit-hours. At that time, the student will be reviewed on the basis of a composite of those semesters.
Similarly, a student who goes on probation as a part-time student will not be reviewed for further academic action until he or she has completed sufficient semesters to total at least the number of credit-hours attempted in the semester for which the student was placed on probation. At that time, the student will be reviewed on the basis of a composite of those semesters and will be expected to have earned at least the number of credit-hours attempted in the semester for which he or she was placed on probation.
A student's status will be placed on Probation (Incomplete) if he or she has Incomplete grades which would result in the student's being placed on academic probation if those Incomplete grades were converted to F's. Once the Incompletes are converted to grades, the student shall be restored to good standing or placed on academic probation as determined by the semester grade point average and the number of credit-hours earned. In order to continue for the next semester, a student whose status remains Probation (Incomplete) is required to review their course schedule with their dean in the Office of Undergraduate Studies before the end of the drop/add period.
Students on academic probation who fail to return to good standing at the end of the following semester will be considered for separation from the university for at least two academic sessions, including the summer session.
Also, full-time students at the end of their first semester at Case Western Reserve University will be considered for separation without a semester of probation if they:
- earn a semester grade point average less than 1.000 AND
- earn fewer than nine credit-hours in that semester.
After the first semester, full-time students will be considered for separation without a semester of probation if they:
- earn a semester grade point average less than 1.000 OR
- earn fewer than nine credit-hours in that semester.
Part-time students are not considered for separation without already being on probation, but will be reviewed for separation if they fail to return to good standing after a period of probation.
While separation is the ordinary response to academic records of the kind just described, it is not an automatic process. Students being considered for separation will be asked to prepare a statement explaining the difficulties that interfered with their ability to earn a satisfactory record. This is the student's opportunity to appeal separation. If a student thinks he or she should not be separated, the statement should include an explanation of why the Academic Standing Board should have confidence in the student's ability to return to good standing at the end of the next semester and should outline the plan the student has established for ensuring academic success. The Academic Standing Board will decide to separate the student or to place or continue the student on academic probation based on a review of the student's statement and the academic record. In order to continue for the upcoming semester, students placed or continued on probation are required to review their course schedules with their deans in the Office of Undergraduate Studies before the end of the drop/add period.
Academic separations are recorded on both the unofficial/advising transcript and the official university transcript.
Students separated for reasons of academic performance may not earn transfer credit for work completed elsewhere.
Readmission from Separation
Students who have been separated because of poor academic performance may petition for readmission after two academic sessions, including the summer session, have elapsed. Students readmitted after being separated for reasons of academic performance will retain all credits and quality points earned before separation, and the cumulative grade point average will be continued, including all grades earned before and after separation.
A second academic separation following review by the Academic Standing Board will ordinarily be permanent.
Ineligible to Register
Students will be declared "ineligible to register" when they have Incomplete grades which would make them eligible for separation if those Incomplete grades were converted to F's. Such students will be required to finish the incomplete courses with grades that justify their retention before they will be allowed to continue for the next academic session, unless they successfully petition the Academic Standing Board for permission to enroll.
Summer Enrollment at Case Western Reserve University
Students will not be reviewed for academic action at the end of the summer session except in the following two situations:
- A student on academic probation as of the end of the spring semester will be returned to good standing at the end of the summer session if he or she has completed at least 6 credit-hours at Case Western Reserve University with a summer grade point average of at least 2.000.
- Nursing students who enroll during the summer session for a full course load (at least 12 credit-hours) that includes the capstone course will be reviewed according to the standards of a regular fall or spring semester.