Commonly asked questions regarding the Faculty Lifecycle Initiative and the Faculty Information System Implementation.
After reviewing numerous external options for a centralized Faculty Information System (FIS), including vendors and other peer systems, we found no vendor had a complete solution; most universities build their own. Looking on campus, it became clear that the structure of the faculty system in the School of Medicine could serve as a platform for a university-wide solution for faculty data. The School of Medicine’s structure offers many existing benefits, such as:
Addresses the complexities of the School of Medicine organization
Has functionality missing from many of the external solutions, including contract and salary distribution
Is built on common and new technology
Includes activity reporting functionality
Case Western Reserve University has no centralized system of record for its nearly 5,000 active full- and part-time faculty despite its status as a Carnegie Class research institution. The Faculty Information System (FIS) portal becomes the central repository for faculty information (including information about non-CWRU-paid affiliate faculty), and establishes a hub for reporting and a faculty system of record.
The Faculty Lifecycle Initiative (FLI) Team researched and reviewed many potential faculty information solutions, and held numerous solution demonstrations of possible faculty activity reporting systems. Surveys were administered to attendees of all demonstrations, and respondents provided an overall rating and feedback related to the benefits of each solution.
A phase-in implementation began in fall 2018.
The go-live for basic search, view, and reporting capabilities launched November 30, 2018
Phase I Release 2 go-live for add/edit capabilities is scheduled for late January 2019
Faculty and school and central-level administrators involved in processing and maintaining faculty information, or internal or external reporting on faculty.
Access to the FIS is by request, and the level of access determined by the individual’s role at the institution.
Administrative staff examples include:
- Provost Office Deans
- Faculty Affairs Officers
- Business Officers
- Financial Officers
- Institutional Research
Staff identified by deans, chairs, and directors as support for their unit (e.g., Data or Research Manager roles).
The following faculty records are included in the FIS:
Trustee-appointed Faculty (Instructor-level, Assistant, Associate, and Full Professor)
Tenured and Tenure-Track Faculty
Non-Tenure Track Faculty
Special Faculty (e.g., adjunct, clinical, visiting, research faculty, and lecturers)
Faculty who have been granted an emeritus appointment
Some faculty originally in the Provost Faculty Database who are no longer active faculty show as ‘Inactive’ in the FIS.
Inactive faculty do not appear in counts of a primary group, or on reports for that unit.
Existing data from the Provost’s Office faculty Database and the School of Medicine’s Faculty Information System will be migrated into the new Faculty Information System to populate the system with current and historical information on Board-appointed faculty. Legacy data on Special Faculty (e.g., lecturers, adjunct, visiting, and research faculty), will be handled on a school-by-school basis.