case western reserve university



About Records

The University depends on information to develop programs and services, make critical strategic decisions, protect property rights, manage projects, serve students, and generate revenue. That information is contained in University records. Records can only be fully utilized as an asset if they are properly managed to enhance access to information and to reduce costs and risks. The University Archives helps busy staff manage University records by providing guidance on organizing, storing and disposing of records. If you have particular recordkeeping issues you would like us to address, let us know.

New schedules for legal records were published June 2016.

Disposing of Records
Record Retention Policy Policy on Retention of University Records
Guidelines for disposing of your department's records
Inventorying Records
The first step in developing records schedules is to describe the records - here's how.
Transferring Records to the Archives
Availability of trustworthy information about Case Western Reserve in 5 years or 100 years depends on the records that CWRU employees create and transfer to the Archives today. Here are guidelines for why, what, when, and how to transfer records. (104 KB PDF version)
Archival terminology