Employment Eligibilty Verification

Starting April 3, 2009, the Department of Homeland Security will require all employers to begin using the new I-9 form for all newly hired and re-verified employees. For your convenience, Human Resources has made the new form available. Also available is a presentation on the proper procedures for completing and retaining form I-9. Any questions should be directed to the Office of Immigration and Human Resource Services at 368-4289 or via email.

Why is a revised Form I-9 being released?

The revised Form I-9 reflects changes made to the list of documents acceptable for Form I-9 in accordance with the Department of Homeland Security's (DHS) recent interim final rule. The rule furthers DHSÂ’s ongoing effort to increase the security of the employment authorization verification process. The new rule:

  • Requires that all documents presented during the verification process be unexpired;
  • Eliminates List A identity and employment authorization documentation Forms I-688, I-688A, and I-688B (Temporary Resident Card and outdated Employment Authorization Cards);
  • Adds foreign passports containing certain machine-readable immigrant visas to List A;
  • Adds to List A as evidence of identity and employment authorization valid passports for citizens of the Federated States of Micronesia (FSM) and the Republic of the Marshall Islands (RMI), along with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI ; and
  • Makes technical updates.
Why can't we accept an expired document?

DHS wants to ensure that documents presented for use in the Form I-9 process must be valid and reliably establish both identity and employment authorization. Expired documents may not portray a valid status. They are also prone to tampering and fraudulent use. This change takes into account the limits placed on these documents by their issuing authorities. If a document does not contain an expiration date, such as a Social Security card, it is considered unexpired.